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Student Record Officers Conference
Leicester
2010
Objectives
• Introduce data quality assurance
• Detailed overview of check documentation
(with exciting tasks!)
• Highlight future changes
Data quality assurance process
Current Process
• Successful full COMMIT
• Check documentation produced
• Data Quality Assurance team raise queries using
check doc and system reports
• Reports passed to Liaison for scrutinising
• Reports emailed to record contact (only)
• Institution responds
• Query updated
Closing queries
• To close a query and institution must either:
- Amend data and resubmit
- Provide response to query as to why data will not
be changed
• Common responses:
- Data genuine
- Don’t have time
- Unable to amend
Result in a promise
Check documentation…
Query 1
• ‘Your total student numbers have decreased
by more than 10%. Can you confirm this is
genuine?’
- Consider which check documentation items
you would use to assist you in investigating
the query
Query 2
• ‘Your institution’s awarding profile has
changed – can you confirm this is genuine?’
- Once again, consider which check
documentation items you would use to
assist you in investigating the query
Query 3
• ‘You have returned student FTE in cost
centre 10 ‘Biosciences’ for the first time – is
this genuine?’
- Consider which check documentation items
you would use to assist you in investigating
the query
- What are the potential pitfalls of using one
of the items?
Check documentation challenge
• Identify the 10 issues HESA might raise
having reviewed this check documentation
• See how many have you can find!
Remember!
• When carrying out data quality assurance
processes, ensure you use the full range of
reports available when identifying and
responding to queries e.g. NSS, POPDLHE,
TQI, HIN…
• …as well as…
Data supply
New
for 2009/10
• What is it?
• Why does it exist?
• What can it be used for?
• When do I get it?
• 2009/10 Data Supply will include COURSEID,
MODID, and OWNINST in the structure of the
files
Future changes…
Changes to check documentation 1
• Item 2 ‘Student instance apportionment’ – improved highlighting
of year-on-year changes
• Item 3 ‘Fundability analysis’ – item to move to the Institutional
Information sheet
• Item 4 ‘New entrant analysis’ – static data to be added for
comparison
• Item 5 ‘UCAS first year undergraduate entrants’ – to be removed
• Item 6 ‘UCAS Outgoing ERASMUS/SOCRATES student
numbers’ – will move to an exception rule
• Item 7 ‘Course length profile’ – will be made into a table that will
be more useful for the use of NSS e.g. use NSS/1st degree
population and flag item as a priority
• Item 8 ‘Student cohort analysis’ – will move to an exception rule
Changes to check documentation 2
• Item 10 ‘Highest qualification on entry for continuing students’ –
to be removed
• Item 13 ‘Unknown values’ – populations and sector averages to
be reviewed
• Item 14b ‘Average credit points per instance’ – to be removed
• Item 17/18 ‘Student Ethnicity/Disability by Mode and Level’ – to
be moved to Institutional information sheet with foundation
added
• Franchise sheet – year-on-year comparison to be added
• ITT sheet – item 1a/b to be restricted to final year students
• Cost centre – breakdown by level and FUNDCODE as a separate
table
• RAE – to be removed from check documentation
Changes to check documentation 3
• All items:
- list actual fields/derived fields used
- group items by importance
- Breakdown OUG
- new document of how figures calculated
Changes to Performance Indicators Table B
New
for 2009/10
Help guide
• HESA plans to create a help guide designed
to assist institutions in understanding check
documentation, identifying queries, and
highlighting the checks HESA will carryout
Data Query Repository
New
for 2009/10
• Data Query Repository (DQR) is the system used
by HESA to raise and store queries against
institutional submissions…
• …out of this system HESA produce query
documents for HEIs to respond to
• The system is being redesigned and will have a
customer facing aspect
Institutional Liaison helpdesk
• Telephone 01242 211144
• Email [email protected]