Transcript EMS Development and Implementation

EMS 101
Presented by:
Harry E. Gregori, Jr., AICP
Environmental Solutions, Inc.
Michele M. Lawton
Volvo Trucks North America
Dublin, Virginia
October 2008
Virginia EMS Conference
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EMS 101 – Speakers
• Harry Gregori,
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15 years of experience in EMS, lead auditor trained
Virginia DEQ background – P2 and EMS
One of principal architects of the VEEP
ISO14001 with Public and Private Entities
Conducts EMS E2/E3/E4 and ISO Training
• Michele Lawton,
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Nine years of experience in EMS implementation
Manufacturing background – currently Volvo Trucks
ISO 14001 & ISO 9000 – Public & Private Entities
Lead Instructor in numerous EMS workshops across Virginia
October 2008
Virginia EMS Conference
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EMS 101 Session (Part I)
Environmental Management System (EMS) Basics
– Brief history and getting started
– Defining the basic elements of an EMS
– Implementing an EMS
– Common implementation road-blocks
October 2008
Virginia EMS Conference
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EMS 101 Session (Part II)
Implementation Basics
– All at once
– Department by department
– Actual implementation process
– Decisions about software
October 2008
Virginia EMS Conference
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Environmental
Management Systems
101
… or how do I get started
and how do I reinvigorate a
stalled program?
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What is an EMS
• EMS Defined Section 10.1-1187.1
Code of Virginia:
"Environmental Management
System" means a
comprehensive, cohesive set of
documented policies and
procedures …
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What is an EMS
… adopted by a facility or
person and used to establish
environmental goals, to meet
and maintain those goals, to
evaluate environmental
performance and to achieve
measurable or noticeable…
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What is an EMS
… improvements in
environmental
performance, through
planning, documented
management and ...
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What is an EMS
… operational practices,
operational changes, self
assessments, and
management review ...
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What is an EMS
… The term shall
include, but not be limited to,
any such system developed in
accordance with the
International Standards
of Operation 14001 standards.”
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What is ISO all about?
• International Organization for
Standardization – creates
programs
• ISO “program numbers and
names”
• “ISO” is Greek for “equal”
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What is ISO all about?
• ISO9000 Quality Management
system
• ISO14000 Environmental
Management Systems
• ISO18000 (OHSMS) Safety
Management System
• ISO28000 Security Management
Systems
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EMS Basics
• Based on the concept of:
Plan
Act
Do
Check
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Virginia EMS Conference
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What about “VEEP” and
“PT?”
• VEEP stands for “Virginia
Environmental Excellence
Program”
• PT stands for the U. S. EPA
“Performance Track Program”
October 2008
Virginia EMS Conference
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Should I be
“Interested?” …Defined
• “What interest do I have in
Environmental Management
Systems anyway?”
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Virginia EMS Conference
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Should I be
“Interested?”
Website dictionaries define
“interest” as:
1 a (1) : right, title, or legal share
in something
(2) : participation in advantage
and responsibility
(3): Concern
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Should I be
“Interested?”
• b : BUSINESS, COMPANY
2 a : a charge for borrowed money
generally a percentage of the
amount borrowed
• b : the profit in goods or money that
is made on invested capital
• c : an excess above what is due or
expected <returned the insults with
interest>
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Virginia EMS Conference
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Virginia Environmental
Excellence Program VEEP
• Virginia code
• Section 10.1-1187.6 of the Code of
Virginia, the Air Pollution Control
Board, the State Water Control
Board and the Waste Management
Board…
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Virginia EMS Conference
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Virginia Environmental
Excellence Program VEEP
• Virginia code:
• “… may grant alternative
compliance methods to the
regulations adopted pursuant to
their authorities” for Virginia
Environmental Excellence Program
E3 and E4 facilities
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Virginia EMS Conference
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Virginia Environmental
Excellence Program VEEP
• Performance Track Facilities Only:
… that extends on-site storage times
for large-quantity generators of
hazardous wastes to up to 180 days
(and 270 days if the waste is
transported 200 miles or more) to
accumulate hazardous waste
without a RCRA permit or interim
status.
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Virginia EMS Conference
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Virginia Environmental
Excellence Program VEEP
• Permit Benefits
• Solid Waste Management: Participating
E2 facilities will receive potentially up to
a 10% discount on annual fees; E3
facilities will receive potentially up to a
20% discount. The total of all discounts
cannot exceed $140,000 annually for all
solid waste facilities.
October 2008
Virginia EMS Conference
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Virginia Environmental
Excellence Program VEEP
• Permit Benefits
• Hazardous Waste Management:
Participating E2 facilities will receive
potentially up to a 5% discount; E3
facilities will receive potentially up to a
10% discount. The total of all discounts
will not exceed a total of $26,000
annually.
October 2008
Virginia EMS Conference
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Virginia Environmental
Excellence Program VEEP
• Permit Benefits
• Water: Participating E2 facilities
will receive potentially up to a 2%
discount; E3 facilities will receive
potentially up to a 5% discount.
The total of all discounts will not
exceed a total of $64,000 annually.
October 2008
Virginia EMS Conference
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EMS “What’s Involved?”
EMS Cost/time
Fully developed EMS
9-12 months
Monthly meetings of EMS Team
Organization lead/hero
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EMS Benefits
• Operational Efficiency
• Staff productivity/Safety
• Resource conservation (water,
energy, fuel)
• http://www.envirsol.com/info
_form.php
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EMS Resources
• Harry E. Gregori, Jr. AICP
• Environmental Solutions, Inc.
• 804-740-5605
• [email protected]
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The Basic Elements of an EMS
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An EMS is a Management System:
• To systematically manage
environmental affairs, and
• Integrate environmental management
with the overall management.
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4.2 Policy
Environmental Policy
4.3 Planning
Environmental Aspects
4.4 Implementation &
Operation
4.5 Checking
Legal & Other
Requirements
Objectives & Targets
and Programs
Competence, Training
and Awareness
Documentation
Resources, Roles,
Responsibility and Authority
Operational Control
Control of Documents
Emergency Preparedness
& Response
Monitoring &
Measurement
Evaluation of Compliance
Nonconformity, Corrective
Action & Preventive Action
Control of Records
Internal Audit
4.6 Management
Review
Management Review
Communication
Policy
Planning
Implementation &
Operation
Checking
Environmental Policy
3rd
Stage
Environmental Aspects
Legal & Other
Requirements
Objectives & Targets
and Programs
Documentation
Resources, Roles,
Responsibility and Authority
Control of Documents
Competence, Training
and Awareness
Operational
Operational Control
Control (and) Contractor Management
Emergency Preparedness
& Response
1st
2nd
Stage
Stage
4th
Stage
Communication
Monitoring &
Measurement
Evaluation of Compliance
Nonconformity, Corrective
Action & Preventive Action
Control of Records
Management
Review
Internal Audit
Management Review
Define the Terms and Acronyms
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EMS
Elements
Policy
Procedures
Work Product (Supporting documents)
Work Instructions (SOPs)
Records
Forms
Auditing
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Environmental Policy
• Declares your organization’s
commitment to the environment.
• Provides the framework for planning and
action.
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Environmental Aspects
• Identify environmental attributes of your
activities, products and services.
• Determine which aspects that could have
significant impacts on the environment.
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Legal and Other Requirements
Identify and ensure
access to relevant laws
and regulations (and
other requirements to
which your
organization adheres).
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Objectives, Targets and Programs
Establish environmental goals for
your organization, in line with your
policy, your environmental aspects,
impacts, views of management, and other
factors.
Action plans to
achieve objectives
and targets.
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Resources, Roles,
Responsibility and Authority
Establish roles and responsibilities and
provide resources. Clear designation of
Authority.
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Competence, Training and Awareness
Ensure that your employees are trained
and capable of carrying out environmental
responsibilities.
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Communication
Establish processes for internal and external
communication of the environmental
management issues.
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Documentation
Maintain information on your EMS and
related documents.
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Control of Documents
Ensure effective management procedures
and other system documents.
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Operational Control
Identify, plan and manage your operations
and activities in line with your policy,
objectives and targets.
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Emergency Preparedness
and Response
Identify potential emergencies and develop
procedures for preventing emergencies and
responding to them.
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Monitoring and Measurement
Monitor key activities and track their
performance.
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Evaluation of Compliance
Periodically evaluate the legal and other
requirements.
Keep records of the results.
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Nonconformity, Corrective Action &
Preventive Action
Identify and correct problems; prevent
recurrences.
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Control of Records
Keep adequate records of EMS performance.
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Internal Audit
Periodically, review your commitments,
verify that your EMS is operating as
intended.
Report the audit results
to senior management.
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Management Review
Review your EMS with an eye to continual
improvement.
Virginia EMS Conference
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EMS Supporting Documents (objective evidence)
Elements of the ISO 14001:2004 Standard
Procedure
Work Product on Paper
1.
Environmental Policy 4.2
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Policy
2.
Environmental Aspects 4.3.1

Matrix
3.
Legal & Other Requirements 4.3.2

Matrix
4.
Objectives, Targets and Programs 4.3.3
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Template or matrix of programs
5.
Resources, Roles, Responsibility and Authority 4.4.1
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Organization chart
6.
Competence, Training and Awareness 4.4.2
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Needs matrix, schedule & records
7.
Communication 4.4.3
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Memos, log sheets, news letters
8.
Documentation 4.4.4
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Flow chart (document structure)
9.
Control of Documents 4.4.5
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Flow chart (approval & revisions)
10. Operational Control 4.4.6
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SOP’s, contractor packet
11. Emergency Preparedness & Response 4.4.7
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Plans, inspections
12. Monitoring & Measurement 4.5.1

2 types of tracking matrix
13. Evaluation of Compliance 4.5.2
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Compliance audit results
14. Nonconformity, Corrective & Preventive Action 4.5.3
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Competed corrective action form
15. Control of Records 4.5.4
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Retention time matrix
16. Internal Audit 4.5.5
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Audit schedule & results
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Reports, meeting minutes
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Policy
Planning
Implementation &
Operation
Checking
Environmental Policy
3rd
Stage
Environmental Aspects
Legal & Other
Requirements
Objectives & Targets
and Programs
Documentation
Resources, Roles,
1/2
Responsibility and Authority
Control of Documents
1/2
Competence, Training
and Awareness
Operational
Operational Control
Control (and) Contractor Management
Emergency Preparedness
& Response
1st
2nd
Stage
Stage
4th
Stage
Communication
Monitoring &
Measurement
Evaluation of Compliance
Nonconformity, Corrective
Action & Preventive Action
Control of Records
1/2
Management
Review
Internal Audit
Management Review
Stepping outside our comfort zone to
learn new things can be painful!
EMS is too hard!
We don’t have time!
We already have full time jobs!
EMS is dry & boring!
We hate EMS!
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Virginia EMS Conference
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The EMS wiring harness
Objectives & Targets
EMPs
Structure & Resp
Monitoring & Measurement
Records
Corrective Action
Auditing
Training
Communication
EMS Documentation
Env Policy
Management Review
Env Aspects
Operational
Control
Emergency Preparedness
October 2008
Legal Req
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There will be road blocks …
…and you must maneuver around them.
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Common road blocks
– Loss of momentum
– Wrong team
– Lack of management support
– Reorganization
– Shift in focus
– Fence line unclear
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How big is your EMS?
Don’t worry about the size of your EMS…
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You need an EMS that fits “just right”
Build your own EMS
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Remember to:
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Keep your focus on the goal by stepping
back and looking at the “Big Picture”.

Ask what we really need to do to
achieve this element of the EMS?
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Be Creative!
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Questions?
October 2008
Virginia EMS Conference
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EMS 101 Session (Part II)
(Open discussion with time remaining)
Implementation Basics
– All at once
– Department by department
– Actual implementation process
– Decisions about software
October 2008
Virginia EMS Conference
59