Transcript The JPRM - behdasht.gov.ir

WHO Country Office, Tehran
21 February 2006
The JPRM
Joint Program
Planning and
Review Mission
Objective
To brief the new team members on the •
JPRM document and its elements
To orient the programs on ways for •
timely correct implementation of the
program of collaboration
Structure of the presentation
JPRM Document •
Elements of the program of •
collaboration
Expense types and requirements for •
request
The JPRM Document
Structure
&
Elements
The Structure
A results based planning process •
Collaborative •
Aims at the National, Regional & •
Global priorities
Planning elements: •
Expected Results –
Products •
Activities –
Activity Components »
JPRM Document
JPRM Document
JPRM Document
JPRM Document
JPRM Document
How to request
The requests should be: •
Received to WHO Office through the –
International Relations Department
Clear –
On Time –
Detailed basic minimum standards –
Basic Minimum Standards
An official request from the International Relations •
Department
Allotment Number •
AMS Code •
Detailed Terms of Reference •
Date/dates (duration) •
Agenda/Program (tentative) •
Bank Account Details (if applicable) •
The Expense types
APW: agreement for Performance of Work
FEL: Fellowships
HLT: Health Literature
LCS: Local Costs
MIS: Miscellaneous
MTG: Meeting
NTA: National Training Activities
REC: Recruitment
S&E: Supplies and Equipment
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Agreement for Performance of
Work
APW
APW
Request from the International Relations •
Department
Allotment & AMS Code •
Detailed Terms of Reference •
Clear Outcomes and phases •
Date/dates (duration) •
Bank Account Details (institutional) •
APW
With non governmental staff in their own capacity and
government departments (Payment to the institution’s
account , not individuals) up to the equivalent of US $10,000
and with institutions using double signatory bank accounts
up to US $ 25,000. The following conditions must be satisfied:
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Competition has been demonstrated and documented in a
note for the record
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There is no research involving Human beings
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Funds are available as per RAMS in the same product and the
deliverables are produced outside WHO premises
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A timetable of deliverables linked to the budget breakdown on
the same form as for local costs is attached
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APW
APWs are not to be used for “Staff” kind of
duties, as no insurance cover exists under
APWs (does not create
employer/employee relations)
APWs should not be used to government
officials for work that falls within their
normal responsibilities, as this might
constitute salary subsidy , which is against
WHO policy
Advances are limited to 20%, and based
on clear necessity , demonstrated and
documented by the budget time-table
which must be attached to the APW.
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Fellowships
FEL
Fellowships
A WHO fellowship, as a significant component of
human resources development, encompasses a
range of specially tailored training modalities of
determined duration for individuals and groups in
the fulfillment of specific learning objectives,
corresponding to approved health and healthrelated plans, policies, and priorities, and aiming
at relevant impact in the context of national
capacity building. Such training may be of short
or long duration and may take place in an
appropriate training institution or the field inside or
outside the fellow's home country.
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Fellowships
The application for and the award of a fellowship
constitute a joint undertaking by WHO, the host
country, the fellow and the government; thus:
WHO, in agreement with the government and the fellow,
establishes appropriate plans for study, makes the
necessary arrangements with countries and training
institutions, and provides financial assistance
the host country (in cases of study abroad), agrees to
provide the course of study prescribed for the fellow;
services of the fellow are placed at the disposal of the
national health administration on return to the home
country;
the government, as specified on the application form,
gives its assurance that it will make full use of the
knowledge and experience gained by the fellow, and
that the status, seniority, salary, pension and similar rights
of the fellow will not be adversely affected by the fellow's
absence from duty in the home country.
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Fellowships Will be awarded to:
who are, or who will be, engaged in medical or health work in
their national health organization (national health
administration; health service of other governmental
administration, local authorities, research and educational
institutions), and whose applications are supported by their
national health administration (ministry of health or equivalent
authority);
for whom the national health administration is prepared to
certify that, if a fellowship is granted, full use will be made of
the fellow's services in the field covered by the fellowship;
who have not less than two years' experience in the subject
they wish to study (except for undergraduate studies);
who have exhausted the opportunities available in their own
countries for studying that subject;
who submit subjects for study which are directly connected
with the country's own health programmes;
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Fellowships Will be awarded to:
who undertake in writing to continue in, or place •
their services at the disposal of, a national health
administration immediately after their fellowship for
specified minimum periods in relation to the
duration of the fellowship granted as follows:
one year of service for fellowships of less than six months; –
two years of service for fellowships of six months to two –
years;
three years of service for fellowships of more than two –
years.
who are in good health and, normally, are not over •
55 years of age if the retiring age is 60 or above, nor
over 50 if the retiring age is below 60
Fellowships Will be awarded to:
who are able to speak, read and write •
a language which can be used for the
proposed studies.
A statement from a reliable source –
confirming the proficiency of applicants in
the languages needed for their studies is
an essential requirement.
Fellowships
When fellowships are granted for long-term •
studies the government concerned is asked
to undertake that, if for any reason WHO
cannot continue the fellowships in
subsequent years, it will make financial
provision for the students to complete their
studies.
It may be necessary to provide official proof •
of language proficiency as determined by
the regional office of study.
Fellowships
It should be the aim of regional offices •
to have received all applications at
least six months in advance of the
proposed starting date
Applications must be made on the •
WHO Fellowship Application Form
(form WHO 52)
Fellowships
The regional director, based upon the •
recommendation of the fellowship officer,
may reject an application if:
(a) the proposed fellowship is not justified in terms
of the study programme;
(b) the qualifications of the candidate, technical
background and knowledge of the language of
study will not permit full benefit to be drawn from
the fellowship;
(c) the candidate's health is questionable; or
(d) the application should not be accepted or
should be postponed for other reasons.
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Fellowships
Changes in a study programme after it has been •
established, even if the award has not yet been
issued, are undesirable primarily because of the
difficulties which they cause to the countries and
institutions of study.
Regional offices of origin should keep the regional •
office(s) for the region (or regions) of study informed
of any approaches made to them for changes in
programme, extensions, etc.; and
fellows should be asked to address all •
correspondence concerning changes in their
programme, etc. to the regional office for the
region of study.
Fellowships
After placement has been arranged and •
funds have been obligated, the regional
fellowships officer prepares a Letter of
Award.
The Letter of Award, is the only certificate •
relating to the studies issued by WHO
The Letter of Award indicates how the fellow •
is to obtain tickets for authorized travel.
Fellowships
Fellows are required to make their own
arrangements for hotel accommodation.
They are responsible for paying their own hotel bills,
including cancellation fees, whether or not the
cancellation is due to circumstances beyond their
control
Fellows will receive their termination allowance from
their Region of Origin upon return home and only
after submitting their termination report.
WHO pays tuition fees for courses included in study
programmes
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Health Literature
HLT
HLT
Includes the following: •
Books
Journals
e-Journals
Subscriptions
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Subscription to all periodicals should be •
endorsed by the Ministry of Health and
Medical Education
HLT
Essential elements required •
Books: •
Full title, Author(s), Publisher, Year of Publication, –
Edition, ISBN
Periodicals: •
Full Title, ISSN, Year, Volume(s) –
For non-printed materials: •
Bibliographical information (as stated above) –
plus type of media
Local Cost
LCS
LCS
Printing and publishing materials: •
Three quotations –
Clear specifications –
Clear date of delivery (duration) –
Some of the local expenses for field •
activities
Miscellaneous
MIS
MIS
Ad hoc one-time payment •
No contracts involved •
Should not exceed 1% of all domestic •
expenses (APWs+LCS+NTAs)
Meeting
MTG
MTG
Covers any type of meeting that requires •
issuance of Travel Authorization (TA)
TIMELY nomination of the candidates by the •
International Relations Department
ATTACHED with a clear copy of the
passports of the nominees.
Full contact details & designation of the •
candidates
MTG
Validity of passports for at least 6 months
from the travel date.
Medical Certificate for Egypt entry visa.
Obtaining Visa is responsibility of the
nominees unless visas are not issued by the
concerned mission in Iran.
Candidates should read carefully the
documents and information Bulletins shred
with them on the meeting.
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National Training Activity
NTA
NTA
Request from the International Relations •
Department BEFORE the activity
The maximum period to authorize an NTA is 3 •
months ahead of the due date
Completed NTA form on the given template •
Allotment & AMS Code •
Date/dates (duration) •
Workshop Agenda/Program, including timings and •
facilitators for each session
List/name of the participants along with their work •
address and position held
NTA
List of facilitators and their CVs •
Bank Account Details •
Clear, SMART training objectives •
F/P ratio* 1:8 •
Statement Of Account for the previous NTAs •
and for this one max. 15 days later
Copies (hard or soft) of training material, •
e.g. overheads/slides or handouts to be
used, if available.
Dates &
Duration
Title of the
NTA
Background:
How?
Workshop, presentation,
lectures, etc..
Who, Where, Why…?
Smart Objectives:
What do you intend to achieve?
How Many
participants from the
same location and
elsewhere?
How many facilitators
from the same
location and
elsewhere?
UMS and
venue
Total amount
requested and the
breakdown
Ratio of facilitators/participants should be 1/9 or more
NTA Fields Identification
Allotment
AMS Code
After 60 days Perdiem
Sticker No.
Mandatory Information
Participants
Facilitators
No of per.
No of per.
No of days
No of days
Same location
Elsewhere
Same location
Elsewhere
25% of
50% of
50% of
75% of
No. of pr X
No. of days X
Perdiem
No. of pr X
No. of days X
Perdiem
No. of pr X
No. of days X
Perdiem
No. of pr X
No. of days X
Perdiem
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Sub total = sum of participants and facilitators
Stationary = 10% Sub total
Misc. = 10% (sub tot. + stationary)
Total for obligation = Sub total + Stationary + Misc.
Recruitment
STC
SSA
STP
REC
Creates employer/employee •
relationship
Different types: •
Short Term Consultant (STC) –
Special services Agreement (SSA) –
Short Term Professional (STP) –
STCs
Request from the International Relations
Department attached with the STC request
form at least 8 weeks before the assignment
date
Allotment & AMS Code
Detailed Terms of Reference
Date/dates (duration)
Agenda/Program (tentative)
Name, contact details and CV (for non
WHO STCs)
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STC
In the program of every and each STC •
the following should be included:
A briefing meeting with the WHO –
Representative technical unit on the first
day of the mission
A 2 hours presentation on the topic –
A debriefing meeting with the WHO –
Representative and the technical unit on
the last day of the mission
STC
The TOR will be •
developed in
collaboration
with the
relevant
technical unit
in the WHO
Representative
Office
Supplies and Equipment
S&E
Acquisition of S&E: Types
Local purchase order through WR •
delegation of authority
Local purchase order through EMRO (LPO •
& DPO)
Internal Commitment (I.C.) •
Purchase through PRS/HQ (PAs/POs) •
Acquisition of S&E: General
WHO standard requisition form •
Item description, unit of issue, quantity, unit •
price, and total price
Basic equipment and essential accessories •
References (suppliers catalogues, price lists, •
previous POs)
Priority order •
Consignee address, Telephone, Fax, E-mail, etc. •
WHO Requisition Form
Acquisition of S&E: General
Allotment no., AMS code, Activity code, JPRM •
Terms of delivery (Urgent, Top urgent, •
Emergency)
Project Manager (signature) •
WR (endorsement) •
Date of submission and the deadline at end of •
biennium
Packing, Freight, and insurance (PFI) •
Acquisition of S&E: Local Purchase
Acquisition of S&E (general) •
Minimum of 3 local quotations (up to $
15,000)
Sealed quotations for potential suppliers
(> $ 15,000)
Single Source Supplier / Justification
Quotation analysis, recommendations,
justifications
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Local quotations
Uniform (request for quotation)
Original
Supplier’s data
Offered items
Offered terms (validity, delivery, payment,
warranty, country of origin)
Tax free
Installation
Standard specifications
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