Transcript Faculty Handbook - Oakland University

OFFICE OF THE REGISTRAR
Faculty Handbook
2014-2015
Table of Contents
Office of the Registrar Contact Information
2
Important Forms
5
Important Dates
8
How to access SAIL
12
How to access a class list
14
How to process a class override
19
Who can be in my class?
23
OU Grading system
24
Incomplete Grades and Date
25
Last Date of Attendance for 0.0
27
Grade Change
29
Graduation Application Deadlines
32
Contact Information
Office Location
100 O’Dowd Hall
220 N. Squirrel Road
Rochester, MI 48309
Office Hours
Monday-Friday
8:00 a.m.- 5:00 p.m.
Office of the Registrar
(248)370-3450
Main Number
Steve Shablin
[email protected]
Registrar
(248) 370-4581
Tricia Westergaard
[email protected]
Senior Associate Registrar
(248) 370-4585
Paul Battle
[email protected]
Associate Registrar
(248) 370-4856
Christopher Goeth
[email protected]
Assistant Registrar
(248) 370-2563
Joshua Stotts
[email protected]
Assistant Registrar
(248) 370-3471
2
(248) 370- 3450
Registrar Services: Window at 100 O’Dowd
Registration: Add/Drop Classes
Student Enrollment Verification
Student Change of Major
General Purpose Classroom Reservation
Veteran’s Student Certification
Grade Changes
Schedule of Classes
Exceed Maximum Credit Petitions
Supplemental Instruction (SI) Overrides
Transcripts
*Forms can be found online*
Go to the Registrar’s homepage, then click on
‘Forms’ under the office names. All forms will
be found on this page except the Grade
Change Form. Schedule of classes are listed
under the ‘ACADEMIC’ tab on the homepage.
3
Registration: Add/Drop
•
Form is used for students who decide to take on another course or have
decided to drop the course they are currently enrolled in.
Student Enrollment Verification
•
Used for employers, and loan companies that need to verify an
applicants attendance (past or present) at Oakland University.
4
Student Change of Major
•
Form is used for students who have decided to change their major,
minor or concentration (students should work with their academic
adviser to do so).
General Purpose Classroom Reservation
•
These forms will be transitioning into an online form from a word
form.
5
Veteran’s Student Certification
•
Contact Ann Besaw (Certifying Official) via email at [email protected] or
by phone (248) 370-4010.
Grade Change
6
Schedule of Classes
Exceed Maximum Credit
•
Student’s must fill this form out and get it approved by their academic
adviser.
7
Important Dates
Use this link to access the academic calendar.
On the chart below, click on the tab that says, Academic
Calendar.
Click the term you wish to view.
8
Final Exam Schedule
•
www.oakland.edu/important-dates
Select the term that you would like to see, and it will provide the schedule of
final exams.
9
The Important Dates
10
Additional Information
Fall 2014
Winter 2015
11
Access to SAIL
www.mysail.oakland.edu
Go to oakland.edu, and click on mySAIL at the top of the page.
Log into your SAIL
account.
12
My SAIL homepage
Under Important Oakland Services, click SAIL to view more
of your options.
13
SAIL Information System
Faculty Services
Access Class List
• Click on “Detail Class List”
14
• Click on “Select Term”
• Then type in the 5 digit CRN number for the course
15
Class Location
Click on “Faculty Detail Schedule”
16
Detail Class List
17
Summary Class List
• Click on “Summary Class List”
18
Process Class Overrides
Login to SAIL, then select
“Faculty Services”
Click on “Registration
Overrides”
19
• Any active term can be selected then click “submit”
• Return to “SystemSelect Term” to change the semester
(overrides can be given before registration begins)
• Enter student information: search by G# or last name, first name.
then click “submit”
• Verify selection by clicking “submit”
20
Choose override course
from the drop down
menus, then click
“submit”
Confirm changes by clicking
“submit”
21
When finished with current student override, you may
return to the page titled, “SAIL INFORMATION SYSTEM
STUDENT VERICATION”
Once you return to this page, you may click on “ID
Selection to perform the next student’s override
SHORTCUT: You may also scroll down to the bottom of
“Registration Permits/Overrides” page to access “ID to
access” button
22
Only Registered Students in Class
If you happen to have a person in your class who is not
registered, he/she is NOT allowed to remain in the
class. Tell the person to leave, and have them contact
the Office of the Registrar in 100 O’Dowd Hall.
Student must be registered/de-registered by 11:59pm on
the last day to drop/add a course according to the term.
23
Oakland University Grading System
3.6-4.0
A
3.0-3.5
B
2.0-2.9
C
1.0-1.9
D
0.0
No credit
W
Withdraw
I
Incomplete
I.
Permanent Incomplete given after an
incomplete is not finished (grad students
only)
P
Progress
NP
No Progress
S
Satisfactory
U
Unsatisfactory
SP
Satisfactory Progress
U
Unsatisfactory
R
Assigned by Registrar when there is no
grade from instructor
Z
Assigned by Registrar for an audited course
Grades I, P, and R are temporary grades.
*Professors from the School of Medicine should see the Director of Records and
Registration for the School of Medicine for grade options
24
Incomplete Grades and Date
Faculty grade students as usual
Click “submit” to save entries
Students who received incomplete
grades are re-displayed within 48 hours
after the last class meeting
This display will show default grade that that the Incomplete
will change if the work is not done on time. You may change
the grade if necessary.
25
This also shows the amount of time the grade can be
changed. The time frame can be adjusted at the professor’s
discretion.
26
Last Date of Attendance
Faculty enter grades as usual and press
“submit”
Must be entered for ALL students receiving a
grade of 0.0
Last date of attendance is required for each student who gets
a U or 0.0 grade
27
Date must be entered in this exact
format for grades to be successfully
submitted
09/03/2014
0.0
If a student never attended the class, enter
the first day of the semester into “Last
Attend Date”. Also enter 0 in the “Attend
Hours” field.
28
Grade Change
Use this link, or from the Registrar's page, click on
“Faculty/Staff Resources”.
In order to change a grade after it has
already been posted, you must
complete a Grade Change form.
29
30
Graduation Application Deadline
Type in the link to be
directed to the Graduation
Application page.
-ORFrom the Registrar’s
page, click “Apply for
Graduation”
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