Transcript Document

ADE’s EDFacts/Federal Reporting Overview
An overview of the Arkansas Department of Education (ADE) Federal
Reporting process and requirements using the Statewide Information
Systems (SIS) data as the authoritative data source. The presentation
includes a generalized overview of U. S. Department of Education
EDFacts initiative to collect data as approved through the Office of
Management and Budget (OMB) and the impact on State Reporting as
submitted and certified by school districts/cycle coordinators using SIS
Cycle 1 thru Cycle 9 data submissions process.
Presenter:
Linda Jenkins, Manager, Reporting/EDFacts Coordinator
Research & Technology, Arkansas Department of Education
TOPICS
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Current Information Systems Architecture
ADE State/Federal Reporting
– ADE State/Public Reporting
• ADE Data Center
• Statewide Information System Reports
• ADE Data Availability
– ADE Federal Reporting
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What is EDFact?
What are the purposes of EDFacts?
Key things to know about EDFacts.
EDFacts Data Collected – What is collected
EDFacts Data Collections
– CSPR: Web-based Application
– CSPR Part I and II Data Collection Sections
• EDFact Reporting-ADE Data Sources/Stewards
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Data Source Breakdown
EDFacts Reporting
EDFacts Data Usage
EDFacts Data Availability
ADE State/Federal Reporting
ADE State/Public Reporting
https://adedata.arkansas.gov
ADE State/Public Reporting
Statewide Information Systems Reports
https://adedata.arkansas.gov/statewide/
ADE Data Availability
• ADE Data Center
• All Tools - https://adedata.arkansas.gov/
• For Data - https://adedata.arkansas.gov/#data
• Statewide Information Systems Reports https://adedata.arkansas.gov/statewide/
To Request Data:
ADE Employees – Open SharePoint Data Request using the SharePoint Report
Management System (RMS)
All Others – Data Request Management System (DRMS)
tool. https://adedata.arkansas.gov/drms/
Requestor Percentages
Time Period: Jan.
2012 - July 2013
5.7%
0.7%
5.8%
ADE
Corporate
46.2%
DYS
Individuals
13.0%
Legislative Audit
Marketing
Media
NORMES
Other
6.4%
Other State Agency
Researcher
3.5%
0.7%
0.6%
School Districts
University
Blank
1.3%
4.9%
7.2%
1.7% 2.3%
ADE Federal Reporting
WHAT IS EDFACTS?
• U.S. Department of Education (USED) initiative to collect, analyze,
report on and promote the use of high-quality, kindergarten through
grade 12 performance data for use in education planning, policy
making, and management and budget decision-making to improve
outcomes for students.
• EDFacts centralizes data provided by state education agencies
(SEAs), local education agencies (LEAs), and schools, and provides
users with the ability to easily analyze and report on submitted data.
• This initiative has significantly reduced the reporting burden for
state and local data producers, and has streamlined data collection,
analysis and reporting functions at the federal, state and local levels.
What are the purposes
of EDFacts?
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Collect and report robust, timely and accurate K-12
data for improved education planning, policy making,
management and outcomes.
Reduce the data burden for state, districts and schools,
and streamline data processes at the federal, state,
district and school levels
Encourage data usage by providing SEAs and ED users
with analytical and reporting tools to produce
preformatted and user-defined data reports.
Offer technical resources and assistance to support
data providers and data users.
Key things to know about
EDFacts?
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EDFacts does not collect individual student or staff-level information. All information
provided to EDFacts is aggregated – most often by categories such as grade level. In
submitting data to EDFacts, SEAs cannot suppress the data in small data cells except as
specifically authorized by federal statute.
Data are collected from multiple sources. Most data are collected through the EDEN
Submission System(ESS). The ESS collects files submitted electronically by SEAs. Most
metadata (e.g., information to explain the data in EDFacts, such as state proficiency
levels) are collected through the web-based system, EDFacts Metadata and Process
System (EMAPS). Data for the Civil Rights Data Collection (CRDC is collected through a
separate web-based survey tool.
Data are reported for a specific period of time (i.e. the “Reporting Period”). For
example: “student membership” data are reported for October 1 while “MEP students
served 12-month” data are reported for the period September 1 through August 31.
Data are associated with the school year of performance. For example: the student
membership for October 1, 2012 are associated with the school year (SY) 2012-2013
since the membership table data represents the beginning counts of students for the
school year. Data for September 1, 2012 through August 31, 2013 are associated with
the SY 2012 -13 since the program year most closely aligns with the SY 2012-13.
EDFacts Data Collected
GENERAL INFORMATION
Active Schools Count
Directory Information
Free and Reduced Price
Lunch
Staff FTE
Teachers FTE
Grades Offered
Magnet Schools Status
Student Membership
CHARTER SCHOOLS
Charter School Status
Charter School LEA
Status
FINANCIAL DATA
Federal Programs
REAP Alternative
Funding Status
TEACHER QUALITY
Teacher Quality in Elementary Classes
Teacher Quality in Secondary Classes
RTT – RACE TO THE TOP
High School Graduates - Postsecondary Enrollment
High School Graduates - Postsecondary Credits
Earned
ESEA FLEXIBILITY
Title I Allocations to Priority/Focus Schools
State Interventions Used
ASSESSMENT
Academic Achievement in Mathematics
Academic Achievement in Reading/Language Arts
Academic Achievement in Science
Student Participation in Mathematics
Student Participation in Reading/Language Arts
Student Participation in Science
Title I
Economically Disadvantaged Students
Public School Choice - Eligible
Public School Choice - Applied for Transfer
Public School Choice - Transferred
Public School Choice - Implementation
Public School Choice - 20% Transportation
Reservation
Public School Choice – Funds Spent
Title I Part A SWP/TAS Participation
Title I TAS Staff Funded (FTE)
SES – Applied to Receive Services
SES – Eligible to Receive Services
Title I Status
Title I Part A Participation
Title I Part A TAS
State Poverty Indicator
Parental Involvement
SES – Funds Spent
SES – Per Pupil Expenditure
SES – Received Services
ESEA FLEXIBILITY – FLEXIBILITY SUBGROUPS
High School Graduation Rate Indicator
Assessment Participation in Mathematics
Assessment Participation in Reading/Language Arts
Assessment Participation in Science
Academic Achievement in Mathematics
Academic Achieve in Reading/Language Arts
Academic Achievement in Science
Mathematics Participation Status
Reading/Language Arts Participation Status
AMO Mathematics
AMO Reading/Language Arts
Regulatory Cohort Graduation Rate
Graduation Rate
SPECIAL EDUCATION – IDEA
IDEA – Student Count – Early Childhood
IDEA – Student Count – School Age
IDEA – Alternate Assessment Caps (1%/2%)
IDEA – Not Participating in Assessment
IDEA – Exiting Special Education
IDEA – Disciplinary Removals
IDEA Total Disciplinary Removals
IDEA – Removal to Interim Alternative Educational
Setting
IDEA – Reasons for Unilateral Removal
Special Education Teachers (FTE)
Special Education Paraprofessionals (FTE)
Special Education Related Services Personnel (FTE)
ACCOUNTABILITY
Alternate Approach Status
AYP Status
Corrective Actions
Elementary/Middle Additional Indicator Status
High School Graduation Rate Indicator Status
Mathematics Participation Status
Reading/Language Arts Participation Status AMO
Mathematics Status
AMO Reading/Language Arts Status
Improvement Status
Restructuring Actions
Reconstituted Status
School Improvement Funds Allocation
School Improvement Funds Status
Interventions
EDFacts Data Collected
MIGRANT EDUCATION PROGRAMS
Consolidated MEP Funds Status
MEP Personnel
MEP Services
MEP Student Eligible 12-Month
MEP Students Eligible Summer/Intersession
MEP Students Served 12-Month
MEP Students Served Regular School Year
MEP Students Served Summer/Intersession
MEP Migrant Students Eligible – Regular School Year
Title III/LEP
AMAO 1 LEP Making Progress
AMAO 2 LEP English Attainment
AMAO 3 AYP for LEP
Immigrant Information
LEP English Language Testing
LEP Student Count
LEP Students English Proficiency
LIEP Teachers
Title III LEP English Language Proficiency Results
Title III English Language Proficiency Testing
Title III LEP Students
Title III LEP Students Served
Title III Monitored Former LEP Students
CTE – CAREER AND TECHNICAL EDUCATION
CTE Concentrators – Academic Attainment
CTE Concentrators – Exiting
CTE Concentrators – Graduates
CTE Concentrators in ESEA Graduation Rate
CTE Concentrators – Placement
CTE Concentrators – Technical Skills
CTE Concentrators – Programs for NonTraditional
CTE Participants – Programs for NonTraditional
GRADUATES AND DROPOUTS
Regulatory Cohort Graduation Rate (Four, Five and Six
Year) – Graduation Rate
Regulatory Cohort Graduation Rate (Four, Five and Six
Year) – Student Counts
Graduation Rate
Graduates/Completers
SAFE & DRUG FREE SCHOOLS
Discipline Incidents
Students Disciplined
Firearm Incidents
GFSA Reporting Status
Persistently Dangerous Status
Students Involved with Firearms
Truants
SIG – SCHOOL IMPROVEMENT GRANT
Advance Coursework
Dual Enrollment
Advance Coursework/Dual Enrollment
Average Scale Scores
Increased Learning Time
Intervention Used
School Year Minutes
Student Attendance Rate
Teacher Attendance Rate
Persistently Lowest-Achieving Schools
Principal Evaluations
Principal Performance Level Names
Teacher Evaluations
Teacher Performance Level Names
HOMELESS
Homeless Served (McKinney-Vento)
Homeless Students Enrolled
McKinney-Vento Subgrant Recipient Status
NEGLECTED OR DELINQUENT
N or D – Program Participation
N or D – Academic Achievement
N or D – Academic and Vocational Outcomes
N or D – Transition Services
EDFacts Data Collections
• EDFacts State Data Collections – SEAs submit education
performance data at the state, district and school levels. This
collections includes information on adequate yearly progress
(AYP), ESEA Flexibility, state performance and other topics.
• Common Core of Data (CCD – Non Fiscal) – The NCES ( National
Center for Educational Statistics) CCD non-fiscal survey was
incorporated into EDFacts to streamline data submission
processes for the states. SEAs submit non-fiscal information
about public schools, districts and SEAs and descriptive data on
students and staff.
EDFacts Data Collections
• Career and Technical Education (CTE) – Under the Carl D. Perkins Act,
SEAs are required to submit data on both secondary students engaged in
CTE and postsecondary students. USED is in the process of transitioning
a portion of the data to EDFacts. EDFacts only captures the data related
to secondary CTE.
EDFacts Data Collections
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The Consolidated State Performance Report (CSPR) is the required
annual reporting tool for of each State, the District of Columbia, and
Puerto Rico as authorized under Section 9303 of the Elementary and
Secondary Education Act (ESEA), as amended.
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CSPR data, collected by SEAs, track progress in implementing the Elementary and
Secondary Education Act, as amended, and provide information on AYP, ESEA
Flexibility, Highly Qualified Teachers (HQT) and Public School Choice. USED collects
CSPR data through a Web-based submission tool, most of which is prepopulated by
EDFacts files submissions through EDFacts Submission System (ESS).
CSPR: Web-Based Application
~ Expanded Menu Features ~
CSPR Part I
1.1 Standards and Assessment Development
1.2 Participation in State Assessments
1.3 Student Academic Achievement
1.4 School and District Accountability
1.5 Teacher Quality
1.6 Title III and Language Instructional Programs
1.7 Persistently Dangerous Schools
1.9 Education for Homeless Children and Youths
Program
1.10 Migrant Child Count
CSPR Part I and II Data Collection Sections
ADE Data Sources/Stewards - EDFacts
Reporting
• State Information System (SIS) – ADE State Data Warehouse
• Performance/Accountability – Division of Public School Accountability:
School Performance (Louis Ferren)
• Title III/ELL - Division of Learning Services: Student Assessment (Andre
Guerrero)
• MEP – Division of Learning Services: Migrant Education (Stan Young)
• N or D Programs - Division of Learning Services: Federal Programs (Jayne
Green/Chandra Martin)
• Career & Technical Education (CTE) - Department of Workforce Education
(DWE) - (Mary E. Koettel )
• Federal Programs (GEPA)/Finance – Division of Fiscal & Administrative
Services: Agency Finance (Anita Sacrey/Jana Cook (DCE))
• Title I – Division of Learning Services: Federal Programs (Jayne Green)
DATA SOURCES
AF, 1.0%
SPED/IDEA,
16.3%
FP, 3.1%
SIS/EPMS, 35.7%
N OR D, 6.1%
MEP, 6.1%
ADHE: DWE, 9.2%
NORMES, 13.3%
AMAO/ELDA/HLS,
9.2%
DATA SOURCE
DATA SOURCE DESCRIPTION
SIS/EPMS
STATEWIDE INFORMATION SYSTEM - EPMS/DATA WAREHOUSE/ODS
AMAO/ELDA/HLS
AMAO REPORT/ELDA TEST DATA/HOME LANGUAGE SURVEY
ADHE: DWE
HIGHER EDUCATION: WORKFORCE EDUCATION
NORMES
ASSESSMENT/ACCOUNTABILITY/ESEA FLEXIBILITY
MEP
MIGRANT EDUCATION PROGRAMS
N OR D
NEGLECTED OR DELINQUENT
FP
FEDERAL PROGRAMS: SCHOOL IMPROVEMENT GRANT (SIG)
AF
AGENCY FINANCE
SPED/IDEA
Files submitted by SPECIAL EDUCATION Office
#
35
9
9
13
6
6
3
1
16
98
EDFacts Reporting
Data Reporting & Systems (DRS)-SPED /IDEA
SPED/IDEA,
16%
DRS, 84%
ADE Unit
DRS
SPED/IDEA
Percent
84%
16%
#
82
16
EDFacts Reporting
OTHER, 4.9%
REPORT SOURCE SYSTEM
COGNOS
NON-SIS
REPORTING, 52.4%
REPORT SOURCE
%
COGNOS/EPMS-SIS
COGNOS/NONSISREPORTING
OTHER
42.7%
52.4%
4.9%
COGNOS
EMPS-SIS, 42.7%
DATA SOURCE
DATA SOURCE DESCRIPTION
SIS/EPMS
AMAO/ELDA/HLS
STATEWIDE INFORMATION SYSTEM - EPMS/DATA WAREHOUSE/ODS
AMAO REPORT/ELDA TEST DATA/HOME LANGUAGE SURVEY
ADHE: DWE
NORMES
MEP
N OR D
JG
HIGHER EDUCATION: WORKFORCE EDUCATION
ASSESSMENT/ACCOUNTABILITY/ESEA FLEXIBILITY
MIGRANT EDUCATION PROGRAMS
NEGLECTED OR DELINQUENT
SCHOOL IMPROVEMENT GRANT (SIG)
AF
AGENCY FINANCE
#
35
9
9
13
6
6
3
1
82
EDFacts Reporting
Data Reporting & Systems (DRS)
- 82 submission files for 2011/12
- 4 new files added for 2012/13
- File submission span over 18 month period
Special Education (SPED)
- 16 submissions files 2011/12
****
Includes the collaborative efforts of School Districts/Cycle
Coordinators , ADE Data Sources – Data Stewards and
their respective Program Office.
EDFACTS DATA USAGE
 2011 Summer State Trends Profiles (CSPR/CCD/EDFacts)
o Members of Congress use in states during Summer Recess
o Secretary, Senior Leadership and Program Managers at U. S. Department of Education for
background information, reauthorization, budgeting, planning and program monitoring.
 2011 Congressional Profiles
o EDFacts Publication
o Across the U. S. Department of Education and members of Congress and their staff.
o Not made public on EDFacts website.
 2011 School District Profiles
o U. S. Department of Education members of Congress (if requested through the office of
Legislative and Congressional Affairs), states and others.
 State 3 Year Comparison Profiles
o EDFacts Publication
o Across the U. S. Department of Education
o http://www2.ed.gov/about/inits/ed/edfacts/index.html
EDFacts Data Availability
•EDFacts Data Availability
• http://www.ed.gov/edfacts
• EDFact Initiative Information, ESS Login Link, link to
2012 EDFacts Threes Year Caomparison.
• http://ideadata.org
• Individuals with Disabilities Act Data Accountability
Center
• http://www2.ed.gov/admins/lead/account/consolidated
/index.html
• Consolidated State Info (CSPR PDFs)
• http://eddataexpress.ed.gov
•CSPR data in flexible/downloadable formats
EDFacts Data Availability
• http://nces.ed.gov/ccd
•Final CCD data (as cleared by NCES) made available
through downloadable files and NCES data tools
• http://ocrdata.ed.gov – Civil Rights Data Collection
• http://dashboard.ed.gov – US Education Dashboard