Transcript Status Discarded: The who, what, when, where and how of

Status Discarded: The who,
what, when, where, how and
of course, why of weeding
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Agenda
• What is de-selection and why libraries deselect
• Discuss the criteria methods in deciding
which items should be discarded
• Discuss options for discarded items once
they’ve been removed
• Who in the library does this, who determines
policy and who can help.
Objectives
By the end of class you will be able to:
• Understand what de-selection is and why we discard
materials
• Become familiar with some of the different terms,
techniques, and methods out there to aid with deselection
• Become familiar with the options for removing
discarded materials from your library
• Learn about the resources out there to help with
discarded material.
What is de-selection?
• “The selection of library material from the collection to be
discarded, sold, or transferred to storage because of
poor physical condition, outdated content, or limited
popularity.”
(dpi.wi.gov/pld/doc/ttd.doc)
• “…the periodic or continuous evaluation of library
materials to remove items that are no longer useful.
Materials may be outdated, worn beyond repair, unused
for an extended period of time, or may contain incorrect
information i.e. misprinted, factually inaccurate, or
misleading.”
(https://www.houstonisd.org/PolicyAdministration/Home/Standard%2
0Practice%20Memos/Business%20.../3403.doc )
Other terms:
discard, de-select, weed, purge, dispose, withdrawal, deacquisition, …any others?
Types of De-selection
• Weeding
Items are removed from the Core and Non-Core collection
• Weeding includes journal cancellations
/electronic material
– titles are no longer relevant to current needs.
– titles are underused, regardless of price.
– titles are accessible through interlibrary loan or
electronically
– titles are overpriced relative to use.
• Storage
– Onsite and offsite
*Removing items from a library’s collection doesn’t have
to mean the content is removed necessarily*
Why weed collections?
• Overcrowded shelves; alleviate space issues
• Keeping older materials sometimes yields = inaccurate
information
• Unattractive collections
– Multiple copies
– Damaged materials
• Libraries can’t own everything!
Challenges to weeding
•Sensitive issue; public doesn’t like
that libraries weed
•Staff and time for weeding
•Life after an item is“status
discarded”
What to do before one de-selects
and after
•There are two aspects of de-selection
1) Writing or including a de-selection
policy appropriate to your library
2) Applying the policy
Methods and criteria for deselection
• Create a checklist of weeding factors
• Consider
– Date of publication, condition, duplicates,
expense of replacement, shelf-time (time
spent without circulating), adherence to
overall mission and CD policy, and relevance.
• Sometimes items shouldn’t have been added-it’s just an error.
• There is plenty of help…
Methods: CREW
•Continuous
•Review
•Evaluation
•Weeding
https://www.tsl.state.tx.us/ld/pubs/crew/index.html
CREW cont.
• Uses a formula to determine whether or not
an item should be discarded.
• The 4 C’s
– Condition, Copyright, Content, Circulation
• Part of that formula is MUSTIE…
Methods: MUSTIE
• Misleading
• Ugly
• Superseded (new editions or a better “book”
on the subject?)
• Trivial (no discernable literary or scientific
merit?)
• Irrelevant (to the needs and interest of your
readers?)
• Elsewhere (Is ILL an option?)
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1. The first figure refers to the years since the book's latest copyright date
(age of material in the book);
2. The second figure refers to the maximum permissible time without usage
(in terms of years since its last recorded circulation and assuming that the item
has been in the library’s collection for at least that period of time);
3. The third refers to the presence of various negative factors, called MUSTIE
factors, which will influence the weeding decision.
For example, the formula "8/3/MUSTIE" means: "Consider a book in this class
for discard when its latest copyright is more than eight (8) years ago; and/or,
when its last circulation or in-house use was more than three (3) years ago;
and/or, when it possesses one or more of the MUSTIE factors." Remember that
the period of time without use presumes that the book has been in the
collection at least that long.
CREW and MUSTIE
37/13/USE
The MUSTIE formula
1) first part refers to the number of
years passed since the book’s
latest copyright date
2) second part refers to the last
circulation in years
3) third part refers to any of the
MUSTIE attributes
Let’s try another
The MUSTIE formula
1) first part refers to the number of
years passed since the book’s
latest copyright date
2) second part refers to the last
circulation in years
3) third part refers to any of the
MUSTIE attributes
And one more!
The MUSTIE formula
1) first part refers to the number of
years passed since the book’s
latest copyright date
2) second part refers to the last
circulation in years
3) third part refers to any of the
MUSTIE attributes
DVD?
Disc 1 is missing
The MUSTIE formula
1) first part refers to the number of
years passed since the DVD latest
copyright date
Does this matter?
2) second part refers to the last
circulation in years
3) third part refers to any of the
MUSTIE attributes
Methods: WORST
•Worn out
•Out-of-date
• Rarely used
•System
– (can another supply?)
•Trivial
Exceptions
Within your Weeding policy list items to retain.
Examples could be:
• Local history, writings by local authors, materials with
local settings, and materials with genealogy.
• Caldecott and Newbery Book Award books and classics
(consider replacement if in poor condition)
• Sets and series often have one or two volumes of
special merit. Retain even though the rest of the set is
discarded.
• Some older reference volumes, such as quotation
books, should be kept, because later editions augment
rather than supersede.
Status: Discarded
Options for weeded materials
• Recycling
• Resale
• Donations
• Disposal
• Storage*
Recycling
• Items that are not suitable for reselling or donating
• “Green” weeding
• Recycling 1 ton of paper saves 17 trees, 2 barrels of oil
(enough to run the average car for 1,260 miles), 4,100
kilowatts of energy (enough power for the average home
for 6 months), 3.2 cubic yards of landfill space, and 60
pounds of air pollution” (Eco-Cycle)
• To send the inside text pages to a recycling company, the
covers, spine and the sewn edge must be removed. The
companies will only accept the pages for recycling
purposes.
Resale
• Consider resale for items that have value,
relevance, in decent condition
• Libraries can sell items on their own,
through Friends of the Library, vendors, or
even online!
Tips for reselling items
• Requires dedication, commitment and staff time.
Make sure you have resources available.
• Planning, marketing, set up, staff and breaking
down book sales is all needed to run a book sale
whether it’s once a year or often.
• Friends, volunteers, or something simple like a
bookshelf or area for reselling discards through the
year making it easier to manage.
• Do your research. What is the item’s value?
Better World Books & bLogistics
• Two vendor that make it easier to resell items
• Vendors resell the items for the libraries and give a
percentage to the libraries
• Vendors manage reselling and disposing of truly
unwanted materials.
• BWB has some restrictions on the types of items
they accept
– BWB has no shipping requirements
• bLogistics accepts all items
– bLogistics has shipping requirements
Virtual book sales
• Librarybooksales.org:
http://www.librarybooksales.org/
• Amazon
• eBay
• Half.com
Many libraries have found success selling discards
on these websites.
Donations
• Give to other libraries, schools, hospitals,
prisons, nursing homes, day care centers…
• “Take” or “Free” shelf
– keep this area orderly and
clean. Items don’t have to be
in order by call number but
make the area inviting.
• Trade
– (Book Mooch, email listservs etc)
Disposal
• Sometimes disposal is the answer for items that
are too far gone to save, resell, donate etc.
• Tips for disposing library items
– remove the card and pocket,
– remove the front and back covers
– make sure withdrawn/discarded it predominately
stamped on the inside pages so there is no question
as to the status of the book when placed in the
dumpster.
• Sample Policy
http://www.hisdlibraryservices.org/LibrariansHand
book3.doc
Storage
Who should weed items?
• Everyone?
• A committee?
• You?
• Volunteers?
Who can help?
• ALA
• http://www.ala.org/tools/libfactsheets/alali
braryfactsheet15
• Your state library or consortium
• Listservs: AUTOCAT, COLLDEV, PubLib
• Class Resource List
• CREW
http://www.tsl.state.tx.us/ld/pubs/crew/
Comments? Questions?
Thank You for Attending!
Questions?
•Professional
Development
•1.800.999.8558
•Web: lyrasis.org
•Email: [email protected]