Transcript International Project Management Cours 2007

WELCOME to
Level 3 Training
Tamer El-Fouly and Jesper Luthman
Day 1
Program
DAY 1
10.00-10.15
10.15-11.00
11.00-11.30
11.30-12.00
12.00-14.00
14.00-15.00
15.00-15.45
15.45-16.00
Presentation of training
Your expectations
Project Cycle Management
Break and signup for workshops
Evaluation of projects – describing the foundation
Lunch and prayers
Continuing evaluation and project work
Reflexions on the day
Program
DAY 2
10.00-10.30
and the
10.30-16.00
11.30-12.00
13.00-14.00
Presentation of Log Frame with focus on LOGICAL
FRAME
Working in two ‘tracks’
1. With a project: filling out the frame and continue on
expectations
2. Without a project: based on the expectations
working on the log frame
Break
Lunch
Program
DAY 3
10.00-12.00
12.00-12.45
12.45-13.00
From LFA to en operational plan/action plan
Partnership plan
Verbal evaluation of the training
Presentation of training
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Approach is participatory and working in your partnerships
Less talk more work
We are facilitators and consultants – use us!
We need to have fun
Please give us feedback up front – then we can change!
Questions on guidelines to Anne, Rasmus or Jesper
The trainers
Tamer El-Fouly
Jesper Luthman
• Danish, living in Copenhagen
• Master of Public Health Science
• Worked as a private consultant (health sector) until 2010
• Working in the Ministry of Higher Education
• With DUF: Projects in the Balkans and a member of the MENA
committee 4 years
Why am I here?
AIM is to map out expectations of partnerships and of level
3/trainers
Task: Work in your partnerships. Describe 3*2 things you expect of
(1) your partnership (outcome) and (2) the training/trainers
15 min in your partnership (bring the notes)
30 min in new group – 5 min presentation from each
Project Cycle Management
Partnership
Project Idea
Project Formulation
Project Evaluation
Project Implementation
Evaluating your Project
Please use the following questiones (guidelines):
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What do you think was the best issue in your project?
What will you do again?
What do you think went wrong in your project?
What will you not do again?
What did you learn from your project?
How much people participated and did you influence through
your project? Who are they? Describe them?
• Do you think you had a multiplier effect? Did the people you
influenced influenced others?
• What do you think did you change in the people/environment?
• How did you approch/takle your problem and the targeted
society/target group?
Summary
• The project cycle is dynamic
• Evaluation should be seen as a learning experience AND
conducted as an integrated part of the project
For tomorrow
• Introduction to LFA and stakeholder analysis
• Continuing the work in the groups
Reflexions?
SEE YOU TOMORROW AT 9.45
IN THE CONFERENCE ROOM
WELCOME to
Level 3 Training
Tamer El-Fouly and Jesper Luthman
Day 2
Program
DAY 2
10.00-10.30
10.30-16.00
11.30-12.00
13.00-14.00
Presentation of Log Frame with focus on LOGICAL
and the FRAME
Working in two ‘tracks’
1. With a project: filling out the frame and continue on
expectations
2. Without a project: based on the expectations
working on the log frame
Break
Lunch
What is LFA?
• Objectives oriented
• Target group oriented
• Participatory
The LFA is an analytical, presentational and management tool
which can help planners and managers:
– Analyze the existing situation during activity preparation
– Establish a logical hierarchy of means by which objectives
will be reached
– Identify the potential risks to achieving the objectives, and to
sustainable outcomes
– Establish how outputs and outcomes might best be
monitored and evaluated
Using LFA for change –
from present to future
Feasibility
study
National/
sector area
Development Objective
National/
sector area
Immediate Objective
Project
area
Present
situation
Inputs
Activities
Outputs
Project
area
Future
situation
The LFA project planning
process
1. Situation Analysis – the foundation for the project:
1) Step 1: Stakeholder Analysis/participation analysis
2) Step 2: Problem Analysis
3) Step 3: Objectives Analysis
4) Step 4: Alternative strategy/Choice of Strategy
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Who are stakeholders?
• Anyone who has an interest in or is affected by the project or
preliminary results, for example.:
• Shareholders
• Board
• Suppliers and partners
• Authorities
• Funders
• Trade unions and other interest groups, eg. NGOs
• End Users
• Project Participants
• Management and colleagues
• Neighbors
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TOOL: Action in relation to
key stakeholders
Stakeholder
Who is the
stakeholder?
The impact of
interest
1-10 (impact)
1: Not important
for project
10: Very important
project
Stakeholder
benefits
Description of
the known
benefits of the
project for the
stakeholder
Stakeholder
cons
Description of the
known drawbacks
of the project to
stakeholder
Preventive
measures
Description of
measures that
will reduce the
interest's points
Responsible /
deadline
TOOL: Stakeholders and
information strategies
Participation in the project
Necessary for implementation
Hostage
Resource person
Be informed
- Large meetings
- Education
- Gather information through schemas
or focus groups
Be involved
- Interview
- Meetings
- Workshops
- Working in
External Stakeholder
Gray eminence
Be informed
- Newsletters
- Create a good image
Be heard
- Interview
- Meetings
- In reference group
Not necessary / Small influence
Large influence
Influence on project
The LFA project planning
process
2. Project Design:
1) Step 5: Project Elements
2) Step 6: Assumption/External Factors
3) Step 7: Indicators and Means of Verification
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The project planning
matrix
Description
Verifiable
Indicators
Means of
Verification
Critical
Assumptions
Development
Objective
Immediate
Objective
Outputs
Activities
Inputs
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The process
• Funds,
people,
materials
etc.
Input
Activities
• Actions
necessary
• The
guranteed
results
Outputs
Immediate
Objective
• Reason for
the project
• Longterm
reason and
impact
Development
Objective
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Summary
• Working with the LFA and focus on stakeholders
For tomorrow
• Going from LFA to operational plan
• Continuing the work in the groups
Reflexions?
SEE YOU TOMORROW AT 9.45
IN THE CONFERENCE ROOM
WELCOME to
Level 3 Training
Tamer El-Fouly and Jesper Luthman
Day 3
Program
DAY 3
10.00-12.00
12.00-12.45
12.45-13.00
From LFA to en operational plan/action plan
Partnership plan
Verbal evaluation of the training
From LFA to
action/operational plan
• Introducing:
– Time
– Budget
– Responsibillity
Levels of planning
Level of details
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Level 1
Mainplan for the project
• Objectives
• Areas to approach
• Main milestones
• Fases
Niveau 2
Plan of fases for the project
• Areas to approach
• Milestones
• Sub-deliverances
Niveau 3
Action plan
• List of activities – log with
decisions
• Minutes
Niveau 4
Personal plan of action
From obective tree/log
frame to operational plan
Objective
Why?
Output
Areas to approach
How?
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Activity
Feasibilty study
Rutines
Technology
Training
Data analysis and koncept
Output
Activity
Activity
Milestones and workshops
April
Maj
June
Fase 1:
Beginning
Fase 2: Design
Fase 3: Implementation
30. maj WS 2
• Afholdelse af
tavlemøder
16. juni WS 3
21. juni WS 4
• Planlægnings- • Planlægning
hierarki
go-live
Sommerferie
15th May WS 1
• Principles –
målstyring
• Lederens rolle
September
Udrulning af milepæle til de tre områder
16. Maj WS
-Forandringshåndtering
-lederroller
Målstyringsmøder i hver afdeling
9 Juni
Første milepæle rapport
18 maj
Informations- 22 maj – 2. juni
møder for alle Målstyring på
agenda i
afdelingsmøderne
Styregruppemøde
Ultimo aug. WS Medio sep. WS 6
5
• Erfaringer og
• Genopfriskning forankring
af planlægning,
milepæle og
lederrolle
Udrulning af planlægningsmetode
26. Juni
Test planlægningscyklus
Uge 35
1. Rigtige
planlægningscyklus
Styregruppemøde
Styregruppemøde
Tentative detailed approach
Fase 3: Implementation
Uge 22
Juni)
30. maj Workshop 2
Tema:
• Afholdelse af
tavlemøder
Uge 23
Planlægning af
Workshop
-Niveau inddeling
-Rapportformat
-Procesbeskrivelse
Uge 24
Uge 25
Uge 26 (30.
Planlægning af
Workshop
16. juni Workshop 3
Tema:
• Planlægningshierarki
21. juni Workshop 4
Tema:
• Planlægning go-live
Udrulning i hvert af de 3 områder
22 maj – 2. juni
Målstyring på agenda i
afdelings-møderne
Færdiggørelse af
milepæle rapport
Ugentlig opfølgningsmøde i afdelingerne (Se mødestruktur)
Opfølgning på registreringerne
6. juni
Første milepæle
rapport
Design af planlægningsmetode inkl. værktøjer og templates - Forsat
Støtte Jeanne i udarbejdelse af
første 12mdr. plan
Coach lederne i udarbejdelse af første 3
mdr. plan
Styregruppemøde
Xxxdag
EXERCISE
Activity
Time and
deadlines
Personell
Materials
When you know – who is responsibil?
Budget