Transcript Document

Pre-departure Briefing
19 May 2015, Tuesday
LT-10, AC1
Agenda
I
Important Reminders from Department
II
GSO Safety Advice
III
Back to CityU, what then?
IV
From HKG Airport to Host Campus
V
Q&As
Prof Tommy Chow
Host Universities
No. of Students
Chang Gung, Taiwan (CGU)
14
Cheng Kung, Taiwan (NCKU)
15
Dankook, Korea (DKU)
23
Total 52
CGU, Taiwan
DKU, Seoul
1.
2.
3.
Safety always comes first.
Bear in mind the consequences.
Be prepared.
Global Services Office
環球事務處
GSO
◦ Seek medical advice from your family
doctor
◦ Bring surgical masks and alcoholbased hand cleaners with you
◦ Bring along some basic medications
prescribed by your doctor with you
◦ Strictly monitor personal hygiene
◦ Pay attention to the local
announcements if there is any or
spread of disease
GSO
◦ Seek advice from the international office
◦ Watch out for the latest political and
security status
◦ Use your common sense
◦ Be vigilant
◦ Avoid going out alone at night
◦ Hang out with people whom you know
and trust
Source:
http://travel.state.gov/content/passports/english/go/checklist.
html
GSO
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Safety always comes first, far before your valuables
Avoid taking short-cuts
Familiarize yourself with local laws and regulations,
e.g. legal drinking age
Learn a few sentences / phrases in local language
(e.g. ‘Help’, ‘Police’), or save a copy of them in
written form
Source:
http://travel.state.gov/content/passports/english/go/checklist.
html
GSO
Sexual harassment
- Sensitive to both men and women
- Sexual harassment may involve uninvited
and unwelcome physical, visual, verbal or
non-verbal conduct of a sexual nature
that makes the person being sexually
harassed feel offended, humiliated or
intimidated, or which creates a hostile or
intimidating environment.
Source: http://www6.cityu.edu.hk/cash/
GSO
Unexpected situations
Loss of passport / ID
Loss of personal properties/ belongings
Visa problem
Injury / Sickness
Theft / Robbery / Pick-pocket on train
Depression (Heavy workload, homesick, culture
shock)
◦ Breach of local laws
◦ Excessive drinking
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GSO
Emergency numbers
1) Local emergency numbers:
http://en.wikipedia.org/wiki/Emergency_number
2) Contact numbers of campus security, international
office and student hostel at your host university
3) SOS hotline of your insurance policy
4) Hong Kong Immigration Hotline: (852)1868
5) China Embassy/ Consulate General nearby:
http://www.fmprc.gov.cn/mfa_chn/wjb_602314/zwjg_603776
/
6) Office of the HKSAR Government in the Mainland
Beijing Office (http://www.bjo.gov.hk/)

http://www.ee.cityu.edu.hk/home/studentlife
_SummerExchange.html#Outgoing
EE Advice
GSO
Student must purchase travel and medical
insurance before departure
◦ Choose the one that best fits your needs
◦ Don’t just pick the one with the lowest premium
◦ Pay attention to what items are covered and what
aren’t
1.
2.
3.
4.
5.
6.
7.
Medical expenses (accidents and sickness)
Hospitalization
Personal accidents
Emergency medical evacuation/repatriation
Loss of luggage and personal belongings
Flight delay
Personal liability
Retain all receipts and documents relating to
any insurance claim you might wish to make,
and be prepared to provide them to the
insurer.
EE Advice
GSO
Research for understanding the new culture
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People
Films
Literatures
News
Internet
Food
GSO
During exchange - Observe and learn from the locals
- Accept the fact that conflicts do appear
- Be active but also sensitive
- Build up your network
- Don’t take things personal
- Keep yourself updated with the local news
- Allow time for adjustment
- Share your own culture with others
Attendance Performance
Satisfactory
completion of the
Programme
No disciplinary
problems reported
Submission of 3As
Academic transcript
Apply via AIMs
Graduation
Undertaking/ online
Declaration form
Exemption for
GE1331
Student
Exchange
Fund

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Album to record your memory (ppt)
Article to share your experience (word doc)
Accomplishment journal to report any
experience of discovery/innovation/creativity
(word doc)
2– 4 people a group
Submission: 2 weeks after your return
(30 August 2015 the latest)
GSO
Important Notes
1.
2.
3.
4.
Each student should only benefit once from the SEF.
Students may choose to receive the SEF sponsorship
for either summer or normal semester exchange in
the future.
The University reserves the right to withdraw full or
partial funding if a student fails to fulfill the funding
conditions and criteria set by the University.
Provision of funding is subject to availability. The
funding conditions may vary without prior notice.
GSO
Funding Amount for a Semester-long Exchange Study Programme
Region of Study
Maximum Award Value
Americas, Europe
HK$23,000
Australia, New Zealand
HK$21,000
Asia
HK$16,000
Mainland China
HK$12,000
Sponsorship for summer exchange will be allocated on pro rata
basis, i.e.
Maximum Award Value ÷ 16 weeks x no. of weeks of summer
exchange
Example: Exchange to Korea for 4 weeks
$16,000 ÷ 16 × 4 = $4,000
GSO
Eligibility
The student eligible for receiving the Special Fund for Non-local
Outbound Exchange Students (SF) should:
- be a non-local;
-
enrol in a full-time government-funded undergraduate programme;
have fulfilled the requirements for joining Student Exchange
Programme, including English language requirements; and
have been selected by the University for participating in creditbearing exchange programmes.
Funding Amount for a Semester-long Exchange Study Programme
Sponsorship for summer exchange will be allocated on pro rata basis,
i.e.
$10,000 ÷ 16 weeks × no. of weeks of summer exchange
GSO
The funding, if approved, will be allocated to eligible
students before departure. The amount will be shown in
AIMS. You may apply for release of funding IF you have
submitted copies of these documents to MEAO –
1.
2.
3.
Letter of Acceptance
Travel and Medical Insurance
Proof of English Language Proficiency (for programmes that are
conducted in English)
Note: Students may claim 80% of the approved funding
before departure. The remaining 20% will be granted after
successful completion of programme
Host
(Ss.)
Flight Schedule
No. of
Ss
Idy
Pickup at airport for group?
NCKU
(15)
20 JUL, Mon
CI 7868
D:1135, A:1300
$2000
15
Yes
To be confirmed.
CGU
(14)
8 Jul, Wed
BR892 [Individual]
D:950, A:1130
$2300?
9
22/7
To be confirmed/
12 Jul, Sun
DKU
(21+2) KE604
D:1205, A:1645)
$2635
Taxi costs around NT$700;
http://international.cgu.edu.tw/files/1
1-1016-3730-1.php
16+2
Yes
Yes. /
Bus No. 5400 at airport.
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flight schedule + Insurance
passport photos + your contingency plans
Submission of 3As
Briefing at Korean Consulate on 18/6, 3pm
◦ 16 Harcourt Road, Admiralty

Special funding from SARS  Rita/GSO this
week