Transcript Going, Going, GONE! Division II Transfers

Division II Transfers
Division II Transfers - Checklist
General rule

Any transfer student (two-year, four-year,
foreign, domestic) must spend an academic
year in residence at your institution before
being permitted to compete.
 Academic
year in residence = Two full-time
semesters or three full-time quarters.

Summer terms do not count.
Two-year college transfers (2-4)

Ask: How long was the student at the twoyear college?

Base rule requires two full semesters or
three full quarters. (Bylaw 14.5.4.1-a)

If the student-athlete does not meet this base
rule, he or she cannot compete for one full
year at your institution (Bylaw 14.5.4.1), and
no further analysis is needed.

(We will talk about exceptions in a minute.)
Two-year college transfers (2-4)

Ask: Does the student have his or her
associate of arts degree (AA)?

If yes, AND if they have the two semesters/
three quarters at the two-year college, they
may compete at your school immediately.

BUT, if the student attended more than one twoyear college, 25 percent of the hours used for the
AA degree must have been taken at the two-year
college that awarded the AA degree.
(Bylaw 14.5.4.1-b-1)
Two-year college transfers (2-4)

If no AA degree, ask: How many transferable
degree credits does the student have?

They must have an average of 12 hours of
transferable degree credit PER TERM of fulltime attendance at the two-year school(s).
(Bylaw 14.5.4.1-b-2)

No AA degree? No 12 transferable per term?
No competition for one full year at your
institution and no further analysis is needed.
Two-year college transfers (2-4)

If the student DOES have 12 transferable
degree credits per term, he or she also
must have a cumulative grade-point
average (GPA) of 2.000 in the transferable
hours.
(Bylaw 14.5.4.1-b-2)
Two-year college transfers (2-4)

Additional requirement (for everyone).
 Six-semester
or six-quarter hours of
TRANSFERABLE degree credit in the
previous full-time term. (Bylaw 14.4.3.1)
 Required
for competition.
 Student-athlete
may be recertified at the
end of the term for competition in the
succeeding term (get “well”).
Two-year college transfers (2-4)

Review:
 Two

semesters/three quarters (for everyone).
AA Degree;
OR

12 hours per term transferable degree credit, AND

2.000 GPA.
 Six
hours of transferable degree credit in the
last full-time term (for everyone).
Exceptions to the 2-4 transfer rules

IMPORTANT NOTE: ONLY QUALIFIERS
MAY USE THESE EXCEPTIONS (14.5.4.4).

Discontinued/nonsponsored sport
exception.

Nonrecruited student-athlete exception.

Two-year nonparticipation exception.

Return to original institution exception.
Discontinued/nonsponsored sport
exception (Bylaw 14.5.4.4.1)

Original two-year school dropped the sport
or never sponsored the sport.
 The
student could not have attended any
other collegiate institution that did sponsor
the sport.
 Student
college.
must have a 2.000 at the two-year
Nonrecruited student exception
(Bylaw 14.5.4.4.2)
Not recruited by the certifying institution.
(Bylaw 13.02.9.1)
 No athletics aid has been received.
 Student has not participated in athletically
related activities (Bylaw 17.02.1.1) except
limited preseason tryouts.
 Eligible for admission at the certifying
institution before enrolling at the two-year
institution.

Two-year nonparticipation
exception (Bylaw 14.5.4.4.3)

Before student-athlete participates for you,
there must be two consecutive years of no
participation.
 No
participation in intercollegiate sports.
 No
participation in any noncollegiate
amateur competition while enrolled full
time.

Does not include time before enrollment.
Case study – Truman
2004-05
2005-06
2006-07
Fall
9 hours of “A”
Took the year off…
Eligible?
Spring
6 hours of “A”
to write a book.

Truman attended Cold College, a two-year
school, full time in 2004-05. All hours are
transferable.

He did not participate in athletics.

How do you certify Truman?
Answer – Truman

Ask: How many terms was Truman a full-time
student?


Does Truman have an AA or 24-semester hours
of transferable degree credit with a 2.000?


Two. He meets the base rule.
No. He has a 4.000, but he has only 15 hours of
transferable degree credit and no AA degree.
BUT, if Truman was a qualifier, you could use the
two-year nonparticipation exception to certify him
as immediately eligible.
Return to original institution
exception (Bylaw 14.5.4.4.4)

The student left your school, went to the two-year
school full time, then came back to your school.

The student could not have had an unfulfilled
residency requirement at the time they departed
your school.

Don’t forget about Bylaw 14.4. The studentathlete still has to meet progress toward degree
when they return to your institution.

And, don’t forget the six-hour rule.
What about practice and aid?

Practice and financial aid are tied to a studentathlete’s clearinghouse status.

A qualifier or a partial qualifier who does not meet
the two-year college transfer rules may practice
and receive athletics aid during the first year at the
certifying institution.


May not compete for one full academic year.
A nonqualifier who does not meet the transfer
rules may not practice, compete or receive
athletics aid for one full academic year at the
certifying institution.
HELPFUL HINT: What if a studentathlete never registered with the
clearinghouse?




A student-athlete who never registered with the
clearinghouse is a NONQUALIFIER by default.
You cannot make an assumption that they would
have been a qualifier or partial qualifier, even though
the high school transcript may show good grades
and a good test score.
Only the clearinghouse can determine a studentathlete’s qualifier status.
You must look at the student-athlete’s final
clearinghouse certification report.

Preliminary report is not sufficient.
Four-year college transfers (4-4)

First step: Does your institution have
permission to contact the incoming studentathlete? (Bylaw 13.1.1.2)

No contact is permitted with athletics
department staff (regardless of who tries to
make initial contact) until permission is
granted in writing from the previous fouryear institution.

Permission to contact is not needed in a 2-4
transfer. It is a 4-4 rule.
Permission to contact


If permission is not granted:

Your institution cannot encourage the
transfer.

The student-athlete cannot receive athletics
aid at your institution for one full academic
year.
If permission is granted:

All applicable NCAA recruiting rules apply.
Four-year college transfers (4-4)

Second step: Determine if the student-athlete
has an unfulfilled residency requirement at the
previous institution.

Why? Because the general rule will apply if
the student-athlete cannot use an exception.

General rule: A transfer must spend an
academic year in residence at the certifying
institution before being permitted to compete.

Only those who do not have an unfulfilled
residency requirement may use an exception.
Exceptions to the 4-4 transfer rules

One-time transfer exception. (Bylaw 14.5.5.3.10)

Discontinued/nonsponsored sport exception.
(Bylaw 14.5.5.3.6)

Nonrecruited student exception. (Bylaw 14.5.5.3.9)

Two-year nonparticipation exception.
14.5.5.3.7)

Return to original institution without participation
exception. (Bylaw 14.5.5.3.8)

See NCAA Division II Manual for other exceptions.

Remember, a student-athlete must be a qualifier to
use an exception in the first academic year.
(Bylaw
One-time transfer exception – Must
meet ALL of the following:

If your institution sponsors NCAA Division I men’s ice
hockey, you cannot use this exception to certify a
men’s ice hockey player, even if all other elements are
met;

Never transferred from any other four-year institution;

Unless discontinued/nonsponsored sport exception was
used in the first transfer.

Student-athlete is in good academic standing at the
previous institution; and

Previous institution has no objection to the transfer.

Written release.
One-time transfer exception

NCAA Proposal No. 22 (effective 8-1-06).

No baccalaureate?

Only one season left?

Or only two semesters or three quarters left?

Then, student-athlete also must have 12 hours
of transferable degree credit (acceptable for
any degree program) for each term of full-time
attendance at ANY collegiate institution.

Also must have a 2.000 cumulative GPA.
Timing of Certification

A student-athlete leaves an NCAA Division I
institution at the end of the fall semester and
does not enroll anywhere in the spring.

The following fall, the student-athlete transfers to
an NCAA Division II institution.

Transfer paperwork should reflect the timing of
the transfer and be filled out when the studentathlete transfers, not when the student-athlete
left the previous institution.
Competition in year of transfer

Cannot compete at two different
institutions in the same championship
segment in the same year.
 Applies
to both 2-4 transfers (Bylaw
14.5.4.3.7) and 4-4 transfers (Bylaw
14.5.5.4)
When they are arriving…

Are they a transfer? (look at triggers)

What kind? (2-4 or 4-4)

If 2-4, do they meet the base rule (two semesters or
three quarters)? Do they have the AA degree or the
12 per term with a 2.000?

If 4-4, do you have permission to contact?

Do they have an unfulfilled residence requirement?

If not, do they meet a transfer exception?

Do they have six transferable hours in the previous
full-time term?
Checklist for 2-4 transfers
 Two semesters/three quarters at two-year?
 Yes (go to next step)
 No (If SA was qualifier, look to exceptions. If not a qualifier,
ineligible.)
 AA degree?
 Yes (eligible)
 No (go to next step)
 Twelve (12) transferable per term of full-time attendance?
 Yes (go to next step)
 No (If student-athlete was qualifier, look to exceptions. If not
a qualifier, ineligible.)
 2.000 cumulative GPA?
 Yes (eligible)
 No (If student-athlete was qualifier, look to exceptions. If not a
qualifier, ineligible.)
 2.000 6 credits last full-time term in school (Must have to compete)
Checklist for 4-4 transfers
 Do you have permission to contact the student-athlete?
 Yes (go to next step)
 No (Cannot encourage transfer and cannot give athletics aid if
student-athlete comes to your school.)
 Does the student-athlete have an unfulfilled residence
requirement at previous institution?
 Yes (Ineligible for exception, general transfer rule applies.)
 No (go to next step)
 Does the student-athlete meet a transfer exception?
 Yes (go to next step)
 No (Ineligible, general transfer rule applies.)
 Does the student-athlete have six transferable hours in the
last full-time term?
 Yes (eligible)
 No (Ineligible for first term in residence. If six hours passed in
first term, may regain eligibility for next term.)
Helpful Hint:

The year in residence is often referred to
as “sitting out.”

Student-athletes can misconstrue this and
think that a year spent out of school or as
a part-time student will serve as “sitting
out.”

An academic year in residence is two full-time
semesters or three full-time quarters during
the academic year. Summer term does not
count toward fulfilling this year in residence.
Helpful Hint:

Remember the general rule: a transfer student
may not compete for one full year (two full
semesters or three full quarters) UNLESS…

“2-4” – They meet the conditions or an exception.


(Only qualifiers may use exceptions.)
“4-4” – They meet an exception.

(Remember, a student-athlete cannot use a transfer
exception if they have an unfulfilled residence
requirement.)