UNIVERSITY OF CALIFORNIA AT IRVINE

Environmental Health and Safety Department Annual Report – 2009 An Administrative and Business Services Department

Ensuring Safety and Health on Campus

Environmental Health & Safety Mission and Vision

Mission:

 The mission of Environmental Health & Safety (EH&S) is to support the UCI campus community by proactively protecting people, property and the environment in a responsive and cost effective manner.

Vision:

 UCI Environmental Health & Safety (EH&S) provides reliable and innovative services to the campus community. EH&S is accessible, flexible and responsive to our customers. We understand and exceed customers and community expectations.

 We represent a dependable, flexible organization where trust, civility, and mutual aid are key elements to achieving our goals. We are dedicated to encouraging diversity and individual strengths through communication, understanding and creativity. Through the coordination of our efforts, we achieve the unified goal of creating a safety culture within our community.

 EH&S and the campus community work together. We support academic and research excellence. UCI is a safe and healthy environment with appropriate compliance, protection of assets and efficient execution of business processes. Our proactive planning is welcomed and recognized to mitigate the impact of incidents to the campus and community.

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2009 EH&S Annual Report Table Of Contents I. Customer Satisfaction II. Financial III. Key Performance Indicators A. Losses B. Activities IV. Regulatory Compliance – External Agencies

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I. Customer Satisfaction EH&S has consistently improved our customer service ratings Annual Administrative & Business Services Customer Survey Results – 2009 A&BS departments with “the best track record of consistently improving practices?”

EH&S Track Record

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2003 – 4%

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2004 – 8%

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2005 – 11%

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2006 – 11%

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2007 – 12%

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2008 – 10%

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2009 – 13%

Parking & Transportation Services 6% Materiel & Risk Management 9% Human Resources 6% Facilities Management 7% Environmental Health & Safety 13% Police 9% Accounting & Fiscal Services 13% Distribution & Document Management 11% Administrative Computing Services 22% Others 4%

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$3.70

$3.60

$3.50

$3.40

$3.30

$3.20

$3.10

II. Financial EH&S funding per Net Assignable Square Footage (NASF) has dropped over the past year.

EH&S Funding Per Laboratory NASF EH&S Funding Per Total Campus NASF

$0.84

$0.82

$0.80

$0.78

$0.76

$0.74

$0.72

2006-2007 2007-2008 Lab Space NASF 2008-2009 2006-2007 2007-2008 Campus NASF 2008-2009

2008-09 Funding: ESP - Employee Support Program (2.2 Million)

Funded by tax on campus payroll for campus support services. Supports 20.7 career FTEs (over half of EH&S staff) in salaries and benefits. Supports the general EH&S operational expenses such as supplies, materials & equipments.

Special Services Recharge ($740,000)

- Supports & recovers all costs related to special services such as plan reviews and asbestos/lead/mold abatements.

Hazardous Waste Disposal Recharge ($550,000)

- Supports & recovers all costs related to Hazardous Waste Disposal Program.

Permanent State Funds from the UC Irvine Office of Research (1.6 Million)

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III. Key Performance Indicators Workers’ Compensation Claims per 100 employees has been reduced by 31% over the past 3 years

4.1

3.9

3.7

3.5

3.3

3.1

2.9

2.7

2.5

2005-2006 2006-2007 2007-2008 2008-2009 5

III. Key Performance Indicators Compared to the UC average, UCI’s cost savings from FY 04/05 to FY 08/09 totals approximately $12 million

UCI and UC Employee Injury Costs

UCI vs. UC Workers' Comp Payroll Rates ( C amp us Payment R at e Per $10 0 o f Payr o ll int o U C W C Self Insur ance F und )

$1.40

$1.20

$1.00

$0.80

$0.60

$0.40

2005-2006 2006-2007 UCI 2007-2008 UC 2008-2009 6

III. Key Performance Indicators There are approximately 900 work units on the UC Irvine Campus. Of these work units 54% have Identified SOS representatives and 8% of these work units are currently actively engaged in the SOS program.

100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 2007 2008 Campus Work Unit Actively Participating in SOS 2009 Campus Work Units with SOS Reps Identified 7

III. Key Performance Indicators This graph illustrates success within the labs in correcting hazards identified during lab surveys. The trend is positive as EH&S utilizes Be Smart About Safety (BSAS) funding and implements strategies to correct survey items.

Percentage of Lab Deficiencies Corrected

60% 50% 40% 30% 20% 10% 0% 2006 2007 2008 2009 Year 2006 2007 2008 2009 # of findings 2486 2320 1794 1885 # of findings fixed 387 751 746 1017 Percentage Fixed 16% 32% 42% 54% 8

III. Key Performance Indicators EH&S manages over 500,000 pounds of hazardous waste annually. Waste management includes recycling, treatment, incineration, and landfill.

Hazardous Waste Disposal

600,000 580,000 560,000 540,000 520,000 500,000 480,000 460,000 2006 2007 2008 2009

Year The graph represents the total pounds of chemical, universal, biomedical, and radioactive waste managed per year by EH&S.

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III. Key Performance Indicators Identification of root causes of employee injuries are an important element in injury prevention efforts.

2009 Injury investigations are conducted to determine root and contributing causes of employee injuries. Work groups are formed to develop injury prevention strategies addressing the highest percentage of root causes. "Subject Inattentive or Distracted" accounts for 41% of root causes for injuries that have occurred in 2009.

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III. Key Performance Indicators EH&S manages approximately 110 safety and environmental programs. The graph above indicates campus compliance with these programs.

UCI Campus Compliance with Environmental Health and Safety Programs

50 40 30 20 10 0 100 90 80 70 60 33 40 48 54 59 63 66 69 71 FY 01-02 FY 02-03 FY 03-04 FY 04-05 FY 05-06 FY 06-07 FY 07-08 FY 08-09 Projected 09-10 11

IV. Regulatory Compliance IV. Regulatory Compliance – External Agencies Inspections

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Cal/OSHA - April 16, 2009

– – Investigation of an accident on 11/03/2008. Employee sustained a broken ankle due to his foot going through a floor board.

No violations noted

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County of Orange Health Care Agency Environmental Health - June 25, 2009

– – Medical waste inspection

No violations noted

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South Coast Air Quality Management District - August 27, 2009

– – Permitted sources of combustion and air pollution control equipment inspection

No violations noted

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National Institutes of Health, Office of Biotechnology Activities - March 30, 2009

– Inspected Biosafety program particularly looking at the Institutional Biosafety Program –

No violations noted

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United States Department of Agriculture, Select Agent Animal & Plant Health Inspection Service - October 6, 2009

– – Surprise inspection of our policies and procedures for the Select Agent Program

No violations noted

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Department of Transportation, Drug and Alcohol - April 2009

– – Inspected all records

No violations noted

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