Transcript DOC WORKSHOP

DOC
WORKSHOP
STEP 1
Identify a faculty adviser.
DEADLINE: end of the 2nd semester
Faculty Adviser
O Also known as the “major professor” or “chair”
O Must be Full, Primary Member of the Graduate
Faculty
Chike Anyaegbunam
Beth Barnes
Douglas Boyd
Donald Case
Deborah Chung
Elisia Cohen
Alan DeSantis
Charles Griffith
Nancy Harrington
Donald Helme
Jim Hertog
Jeff Huber
Bobi Ivanov
J. David Johnson
Sujin Kim
Richard Labunski
Derek Lane
Tom Lindlof
Lisa O’Connor
Dan O’Hair
Kevin Real
Tim Sellnow
Deanna Sellnow
Laura Stafford
Zixue Tai
Elaine Wittenberg-Lyles
Chan Yun Yoo
STEP 2
Form an advisory committee.
DEADLINE: end of the 2nd semester
Advisory Committee
O Core 4 members
O Chair
O 3 members (including the chair) must be full
members of Graduate Faculty
O 1 member from outside of the College
O Meet at least once each semester
REQUIRED PAPERWORK
Formation of Advisory Committee
• Link found at ci.uky.edu/grad/resources
• Only submit electronically
*SUBMIT BY THE END OF THE 2nd SEMESTER*
STEP 3
Develop a course of study.
DEADLINE: end of the 4th semester
Course of Study
O The purpose of developing a course of study is to
plan your remaining coursework and track your
progress
O Begin early!!
O Advisers should reference the Credit Hour
Guidelines
Credit Hour Guidelines
REQUIRED PAPERWORK
Ph.D. Course of Study
• Found on ci.uky.edu/grad/resources
• Internal form
• After advisory committee approval, submit to Associate
Dean
*SUBMIT BY THE END OF THE 4th SEMESTER*
STEP 4
Schedule the qualifying examination.
DEADLINE: at least 2 weeks prior to the oral
examination date
Exam Eligibility
O Completed all coursework (or be enrolled in their
last semester of coursework)
O No unresolved “I” grades on transcript
O GPA must be 3.00 or higher
O Students can enroll in CJT 767 Dissertation
Residency Credit during the semester of taking the
qualifying examination, but they must take the
exam by the last day of classes that semester
Scheduling the Examination
O The written portion is scheduled unofficially
through our office by contacting the Associate
Dean’s Office
O The oral portion is scheduled officially through
the Graduate School when the paperwork is
submitted
Contact the Associate Dean’s Office at least 4
weeks prior to the date you wish to take your
ORAL examination
Administering the Exam
O Students are given 5 days to complete 4
questions on each of the sections of coursework:
1.
2.
3.
4.
Theory
Methods
Specialization
Cognate
O Typically students write Monday, Tuesday,
Thursday and Friday
O Advisers are responsible for getting all 4 questions
to the Associate Dean’s Office 24 hours prior to
the examination
Format Options
In-House Format
Take-Home Format
• Provided an Internet-disabled
computer
• 4 hours to type responses for
each question
• 1 page of notes for each
question (8 ½ x 11” with 1”
margins, minimum of 11 point
font)
• Answers are typically 6-10
pages, but may not exceed 15
pages
• 1 question will be e-mailed
directly from the Associate
Dean’s Office each day of the
written examination
• 24 hours to type responses
for each question
• Unlimited access to notes and
readings
• Answers are typically 15
pages (APA formatting) , but
may not exceed 20 pages
REQUIRED PAPERWORK
Qualifying Examination Request
• Link found at ci.uky.edu/grad/resources
• Only submit electronically
• Use the date you are having your ORAL examination
*SUBMIT 2 WEEKS BEFORE ORAL EXAMINATION*
Exam Card
• Will be emailed to the chair and should be printed and
brought to the ORAL examination
• Submit to the Associate Dean’s Office for processing
*SUBMIT IMMEDIATELY AFTER ORAL EXAMINATION*
*New* Exam Cards
Chairs will be
e-mailed exam
cards.
Chairs are
responsible for
printing it out and
obtaining
signatures before
giving it to the
Associate Dean’s
Office
STEP 5
Defend the dissertation proposal.
DEADLINE: after passing the qualifying examination,
prior to working on the dissertation
“Prospectus” = “Proposal”
O The dissertation proposal defines the
project, indicates specific methods, cites
research, and demonstrates how it will
advance the field
O Typically it focuses on the first three chapters
of the dissertation
O After the proposal meeting, submit the
signed Proposal Defense Form and attach a
copy of the accepted, revised dissertation
proposal
REQUIRED PAPERWORK
Proposal Defense Form
• Found on ci.uky.edu/grad/resources
• Internal form
• After advisory committee approval, submit to the Associate
Dean’s Office (with the revised proposal) for processing
*SUBMIT THE SIGNED FORM AND ATTACH A COPY OF THE
ACCEPTED, REVISED DISSERTATION PROPOSAL*
STEP 6
Apply for a graduate degree.
DEADLINE: no later than 30 days after the beginning of
the semester of intended graduation (Feb. 20)
REQUIRED PAPERWORK
Application for Degree
• Link found at ci.uky.edu/grad/resources or myuk.uky.edu
• In the myUK portal click on:
Student Services > myRecords > Graduate Degree Application
*SUBMIT 30 DAYS AFTER THE BEGINNING OF THE SEMESTER OF
INTENDED GRADUATION*
STEP 7
Submit the Notification of Intent to Schedule a Final
Doctoral Examination (NOTIF).
DEADLINE: at least 8 weeks prior to expected final
examination date, no later than 30 days after the start
of the semester (Feb. 20)
What is the NOTIF?
O Used by the Graduate School to appoint an
outside examiner
O After meeting with the committee, provide a
date range for the dissertation defense
O You do not need a solidified date and time to submit
the NOTIF
The Final Examination must take place no later
than 8 days prior to the last day of classes of the
semester in which the student plans to graduate
REQUIRED PAPERWORK
Notification of Intent to Schedule Final Examination (NOTIF)
• Link found at ci.uky.edu/grad/resources
• Only submit electronically
*SUBMIT 8 WEEKS BEFORE FINAL EXAMINATION*
STEP 8
Request a final doctoral examination.
DEADLINE: at least 2 weeks prior to the date of
examination
*REMINDER*
The Final Examination must take place no later
than 8 days prior to the last day of classes of
the semester in which the student plans to
graduate
REQUIRED PAPERWORK
Request for Final Examination
• Link found at ci.uky.edu/grad/resources
• Only submit electronically
*SUBMIT 2 WEEKS BEFORE FINAL EXAMINATION*
STEP 9
Submit the accepted, final dissertation document.
DEADLINE: within 60 days of the final examination
Submitting the Dissertation
O Please check with the UK Graduate
School’s website for information regarding
formatting and procedures for final
submissions of the document…it is very
particular!!
O Additionally, submit an electronic copy to
the Associate Dean’s Office
Rescheduling?
If you need to make changes to ANY electronically
submitted form (Qualifying Exam, NOTIF, Final Exam)
simply resubmit the paperwork with the corrections.
It will overwrite the previous paperwork.