What you need to know…

Updates, changes and challenges for the 2014-2015 Academic Year!

Presented by Tom Coy, Director of Student Activities

background

• History of the Staffing Changes within Student Activities • Student Activities changes in leadership • Many new, different requirements and expectations are being implemented this year.

Branding/brand identity

• Licensed Vendor Information • Usage of Bradley Athletic Shield • Usage of Bradley Wordmark • Usage of Kaboom! • 20+% • See Tom or Lauren specifically • Club Sports work with Nick Kramer

fundraising

• New Fundraising Form • • Elimination of Separate Form Elimination of Advisor Signature • University and Main Intersection & Fundraising • Overnight Fundraisers/Philanthropic Endeavors • • • Olin or Baker Quad Baker Quad and Electricity If planning an overnight event • One Week Notice • Meet with Tom to discuss safety strategies

LNBU opportunities

• Volunteer Sponsorship • Activity Sponsorship • • Must be Free Not Tabling • January 23 – Spring Activities Fair, 9-11pm • Remaining Dates: • • Friday’s: September 26, November 7, December 9, January 23, Feb 20, March 27, May 5 Tuesday’s: December 9, May 5

Brave life app.

• Student Senate Sponsored App.

• Entirely administered by Students • Over 2,500 downloads • Email to write down: • Nick Clark, Brave Life Director • [email protected]

Brave Life Features

• • • • • • • • • • • Scout Feed Event Calendar Contacts (Most Used Numbers on Campus) Senate Link Campus Links (Webster, Sakai, Laundry View, Athletics, Bradley Network, Parking Citations) #BeBrave Competitions (More in a moment) Pictures Campus Map Options Library (Text for answers) Dining Options Campus Cruiser

Why does Brave Life Matter to you?

• Calendar and Event Listing • • Submitting an event to Hilltop Happenings also auto uploads it to the Brave Life App.

You can upload events to Brave Life as far in the future as you like • #BeBrave Photo Competitions • Brave Life Home Page Promotions or Ads • Gift Cards/Promotional Items • Push Notifications – Major Event Only

Brave life/hilltop happs partnership

• Future Submissions are now able to be scheduled.

• How Exciting.

• Kaci will discuss more in the next presentation… • Just trying to fill up this slide a little bit.

• With this last bullet, I am not comfortable moving on.

Student org registration

• Deadline is 9/15/14 (Tomorrow) • Fully on-line process whether renewing or registering for the first time • Faculty Staff Verification Email • Constitution/Bylaw Audit Process • Online dating: • Backpacking Club President: Michael Chang ([email protected]) The backpacking club shall…leadership, and survival skills. 9/14

Sorb – Student Org review board

• Reviews all new organizations to prevent duplication, review constitution/bylaws, verify advisor • May handle complaints against student organizations • Selects annual student organization recognition awards winners for most awards • Currently in the process of reviewing and making suggested changes to campus awards process.

Middle of the presentation misc.

• Chalk v. Spray Chalk • Just say no to spray chalk- it is banned from campus • Posting Policies and Westlake Posting • Student Activities has list of where things can be posted, do not just post where you feel like • Student Organization Office Spaces • Office spaces are reviewed each year, if there is availability our office will notify groups • Advisor Resources being updated and distributed • Markin Center can be used for overnights • Service and Philanthropy Reporting • Jessica Chandler in your “Who’s Who”

I am brave 2014-2015

• Launched in 2013 by LJB Center, Student Activities, and Student Senate • Peer to Peer Nomination for those the exemplify the Bradley Spirit, display leadership and enhance the quality of life for the Bradley\Community.

• Up to 450 students can be recognized.

• All those nominated receive t-shirt, certificate and an invite to the I am Brave Reception in February.

• Nominations Open Monday, Sept 21 • For more info: http://bit.ly/IamBrave

Fundraising 2.0

• Bake Sales Banned! ~ We wish.

• If someone in your org has recommended a bake sale please consider the following… • Cost vs. Funds Raised?

• FYI: (They are not cost effective) • Who is buying?

• Who has cash on this campus?

• Your kitchen, my fear…students don’t know what your kitchen looks like and if it is clean so this may deter students from buying them • Marketing/Fundraising Break Out is Available

Contracting at a glance

• Number One Suggestion: Let US do the contracting for you!

• Lauren and I have relationships with vendors/artist/agencies.

• From time of contract submission to payment is 2 weeks. (Minimum we can make it happen is 12 days) • Tuesday is the magic day for processing deadlines.

• Expectation is payment the day of to the artist!

Contract info 2

• Name of the Artist • Artist Phone/Email/Mailing Address • Whom is check made payable to?

• Date of Performance • Time of Performance • Duration of Performance • Location of Performance • Sound Check Required?

• Amount we are paying • Hotel needed?

• Tax ID/W-9 • Rider Requirements • Sources of Funding

Let us promote for you!

• Let us Facebook/Tweet for you!

• We will Facebook and Tweet for you up to 3 times on each social media!

• Email 7 days in advance.

• Must send exact messaging, preferred times.

• Messages must be different messaging.

• Email directly to [email protected]

Sabrc funding

• Deadline for Applications in November 3 • All forms and information is available on-line.

• Emergency funding is still available for events this Fall.

• Events must be free and open to all Bradley Students to be eligible for funding.

• Full session on SABRC/Tech Crew is available as a break out.

Questions?

• This is a time when you ask questions and I do my very best to provide adequate explanations.