Transcript Wellspring Worldwide Sophia Knowledge Management System

Office of the Vice President for Research
The Office of
Technology Transfer
Wellspring Worldwide Sophia Knowledge
Management System
• Web-based so that it can be accessed remotely
• Flexible and easily customizable to the specific
processes, size and reporting needs of office
• Easily integrated with other systems in the University.
• Embodies best practices
• Internal checks and intelligent design -- entire
database is populated from one-time data entry.
• Built on an open source platform
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Wellspring Worldwide Sophia Knowledge
Management System
• Electronic files associated with inventions, patents
or agreements can be uploaded and stored
• Automatic generation of correspondence
• Invention disclosure, patent and agreement
tracking
• Complete expense tracking system with ability for
electronic acceptance of attorney invoices
• Ability for automatic import of financial information
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Wellspring Worldwide Sophia Knowledge
Management System
• Marketing toolkit
• Wellspring Technology Gateway
• iEdison reporting
• Customizable homepages for staff
• Customized portal view for departments and
colleges
• Inventor/Researcher portal
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Wellspring Worldwide Sophia Knowledge
Management System
• Keyword organization
• Audit history
• Query builder
• Data merger tool
• Hosted on university or dedicated Wellspring
servers
• Online report of system issues or change requests
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Wellspring Worldwide Sophia Knowledge
Management System
• Ability to create and modify all drop-down menus
• Management of user permissions
• Quick reimbursement identification
• Invention process manager
• Email reminders
• Manage agreement terms
• Office process manager
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AU Database Costs
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Base System -- $42,000
Marketing Toolkit -- $8,000
Online Agreements -- $8,000
LEDES Integration -- $7,200
Department/College Portal -- $6,000
Hosting by Wellspring -- $2,200/yr
Annual maintenance fee (year 2+) -- $6,300
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QUESTIONS?
Jan Dowdle Thornton
Office of Technology Transfer
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