Transcript DalSpace Deposit Process

DalSpace Deposit Process
http://dalspace.library.dal.ca
Updated August 2, 2011
The information contained in this presentation is subject to change.
PPT Slides prepared by Michelle Paon, Killam Library
[email protected]
This series of PowerPoint slides
will outline the deposit process
for the DalSpace institutional repository.
Before a person can deposit to DalSpace,
s/he must register as a depositor
and provide the DalSpace team
with information about department affiliation
and the type of item(s) to be deposited.
There is more information about how to do this at:
www.library.dal.ca/DalSpace/
Once this information has been sent,
a member of the DalSpace team
will contact the newly registered depositor.
• The DalSpace team will set up the “Community” and the
“Collections” within which a depositor has authorization to
make deposits.
• A Community will generally correspond to a Dalhousie
academic or administrative unit.
e.g. Faculty of Computer Science
• Each Community will have “Collections.” As examples:
Faculty Research & Publications, Image Collection, etc.
• Deposits made to DalSpace must be entered into a
“Collection” affiliated with a “Community.”
When a member of a department/unit has been recognized as an authorized depositor,
and the Community and Collection have been set up,
the depositor can submit material to DalSpace as follows:
Go to: http://www.libraries.dal.ca
DalSpace link.
Click on the Collections link and then on the
Click on “Access DalSpace Collections here”
DalSpace
http://dalspace.library.dal.ca/
Click on Login
button
Enter email address and password, and click on “Sign in” button.
Click on Submissions button at lower left.
Start a submission by clicking on the “start a new submission” link
Select the relevant collection. (Collections must be set up for the depositor
in advance by the DalSpace team.) Click on Next.
Respond to initial questions, and click on Next.
Enter information about the item (Describe item)
Continue to describe item and then click on Next
Browse to identify relevant file. Upload the file.
Confirm that the correct file is loaded. If so, click on Next.
Confirm that all relevant fields contain information
and that the information is entered correctly.
Correct any fields that require edits. Click on Next.
Read the license agreement
Grant the license & complete the submission
If you prefer to save the submission and work on it later,
at the bottom of the license screen, click on Save and Exit…
You can choose to Save
and return to work on
the submission later.
You will then be asked to make a selection
from the three choices at the bottom of the screen.
Select one
Submission / Approval
After submission:
• If your deposited item has to be approved,
it enters an approval queue.
• If your deposited item doesn’t require
approvals, it will enter DalSpace
immediately.
When an item is contained in DalSpace, you can locate it by
checking the DalSpace Collection to which it was deposited.
Once you have identified it, click on the item title.
To link to the item or to cite it, use the “handle” URI,
which represents a permanent link to the item.
eg: http://hdl.handle.net/10222/10115
DalSpace Help
If you require more information or
assistance, consult the DalSpace Help
page at:
www.library.dal.ca/DalSpace/
or contact the DalSpace team at:
[email protected]