Accreditation in a Multi
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Transcript Accreditation in a Multi
Accreditation in a
Multi-College District
Accreditation Institute
Academic Senate for California Community Colleges
February 11, 2012, 1:00-2:00pm
John Nixon, Associate Vice President, ACCJC
Judy Beachler, Dean of Instruction, Cosumnes River College
Chris Hill, Professor of Earth Sciences, Grossmont College
Accreditation Standard IV.3.
In multi-college districts or systems, the
district/system provides primary leadership in
setting and communicating expectations of
educational excellence and integrity throughout
the district/system and assures support for the
effective operation of the colleges. It establishes
clearly defined roles of authority and responsibility
between the colleges and the district/system and
acts as the liaison between the colleges and the
governing board.
Accreditation Standard IV.3.
a. The district/system clearly delineates and
communicates the operational responsibilities
and functions of the district/system from those
of the colleges and consistently adheres to this
delineation in practice.
b. The district/system provides effective services
that support the colleges in their missions and
functions.
Accreditation Standard IV.3.
c. The district/system provides fair distribution of
resources that are adequate to support the
effective operations of the colleges.
d. The district/system effectively controls its
expenditures.
e. The chancellor gives full responsibility and
authority to the presidents of the colleges to
implement and administer delegated
district/system policies without his/her
interference and holds them accountable for the
operation of the colleges.
Accreditation Standard IV.3.
f. The district/system acts as the liaison between the
colleges and the governing board. The
district/system and the colleges use effective
methods of communication, and they exchange
information in a timely manner.
g. The district/system regularly evaluates
district/system role delineation and governance and
decision-making structures and processes to
assure their integrity and effectiveness in assisting
the colleges in meeting educational goals. The
district/system widely communicates the results of
these evaluations and uses them as the basis for
improvement.
Los Rios CCD
DACC:
District Accreditation Coordinating Committee
2003
2009
Los Rios CCD
Purpose of DACC
Ensure district dialogue
Develop district map
Coordinate review of District Office for
all four college accreditation processes
District level accreditation research
Create district level evidence
Los Rios CCD
District Map – Identify district, college, and
shared responsibilities and their impact in
meeting standards
One of 1st developed for ’03 process
Modified for ‘09 processing, modeled
after San Mateo CCD
Los Rios CCD
District Communication about Accreditation
DACC meetings
District Question Day
Website
ListServ
Chancellor’s Briefs
Los Rios CCD
District Roles/Services Provision Relevant
to the Standards
Summary Documents Written
I.
- Strategic Planning Processes,
Communications
II. - Bus. & Econ. Dev., IT, IR
III. - HR, Fiscal, IT, Police Services,
Facilities Management
Los Rios CCD
District Roles/Services Provision Relevant to the
Standards (cont’d)
IV- Evaluation Processes: Board Self,
Chancellor, Presidents
IV – LRCCD Governance & Decision-making
structures & processes (review by District
Academic Senate)
IV – District ‘Standard-to-Policy’ Matrix
IV – Standards Write-up for use by Colleges
Los Rios CCD
District Program Review
Ten Offices/Services
Standardized, annual process
Standardized resource request process
Los Rios CCD
District Accreditation Research
Environmental Scan of Greater
Sacramento MSA
Employee Survey
Student Satisfaction Survey
Los Rios CCD
District Level Evidence
Available on the Accreditation
Website
Replicated as an Evidence Room
During Site Visits
Grossmont-Cuyamaca CCD
District Responsibilities in Support of Colleges:
Outlined in Board Policies and Functional Map
Provide centralized operational services in
human resources, some technology areas,
financial resources, research, and public safety
Provide framework for planning and evaluation
of institutional effectiveness
Grossmont-Cuyamaca CCD
District Responsibilities in Support of
Colleges (cont’d):
Chancellor and governance structure
provide channels for communication of
information
District Services and the Governing Board
develop goals and regularly evaluate their
effectiveness in support of the colleges’
missions
Grossmont-Cuyamaca CCD
2007 Accreditation
No formalized district-wide
coordination
2013 Accreditation
Developed a District Accreditation
Coordinating Committee (DACC)
Grossmont-Cuyamaca CCD
DACC membership
Faculty Accreditation Co-Chairs from each
college
Accreditation Liaison Officers from each
college
Sr. Dean of Institutional Research and
Planning
District Services Representative
Classified Senate President
Chancellor (as available and needed)
Grossmont-Cuyamaca CCD
DACC Support Role in Accreditation Process:
Develop the District Functional Map
Provide consistent information on district’s
role to both colleges
Provide central coordination of timelines
and preparation for the site visits
Grossmont-Cuyamaca CCD
District Services Support of Accreditation
Process:
Institutional Research provides data and
survey collection
Various services provide input into the
content of the functional map as it relates
to their role
Grossmont-Cuyamaca CCD
Governing Board and Chancellor Role in
Accreditation Process
Board members participated in informational
workshop to understand their role
Board members and chancellor met with Standard IV
team members to answer questions
Chancellor updates the Board on progress of the
accreditation progress
Board reviews and approves final accreditation Self
Evaluation Reports
How would you answer these
questions?
How are districts’ mission and vision statements
aligned to support colleges and what evidence
illustrates such an alignment?
How does the district affect student learning programs
and services?
Does the district provide adequate resources (human,
technology, facilities, financial) to the colleges and
what policies and practices are established and
evaluated by colleges and districts?
How do governing boards evaluate the effectiveness
of district administrations and their own effectiveness?
For more information
Contact:
Dr. John Nixon, Associate Vice President, ACCJC
[email protected]
Judy Beachler, Dean of Instruction & Student Learning,
Cosumnes River College
[email protected]
Chris Hill, Professor of Earth Sciences & Accreditation
Co-Chair, Grossmont College
[email protected]