Transcript CSAC Update - California Community Colleges Chancellor`s Office

CSAC UPDATE
All Financial Aid Directors Training Conference
2013
ON THE AGENDA
SB 70 Reporting
 Cal Grant Competitive Awards
 Chafee Grant
 SB 1899
 Dream Act Application Disbursement Issues
 Dream Act and Application Update
 Update on Cal grant advances
 Coming Calendar

SB 70 DATA REPORTING
Final regulations have gone to Office of
Administrative law
 30 day public comment period
 Further regulations to be drafted

SB 70 DATA REPORTING
How did we do for the March 31st deadline? Any major
issues?
 File errors
 CSAC performing back end validations
 Campuses are being contacted
 When will we begin the process to update the
regulations for Enrollment, Persistence and Graduation?
 What are the plans to address the regulations and
processes needed for the Placement, Wage and Salary
Data requirements?

UPDATE ON OPTIONS AND EFFORTS TO
INCREASE USE OF COMPETITIVE AWARDS
CAL GRANT COMPETITIVE PROGRAM
 What’s
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the issue?
Take rate is around 70%
What’s happening to these students?
Institutional requirements changed
Cohort Default rate
 Graduation rate
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Grant selection criteria has mostly stayed the
same
Is it time to revisit the criteria
 Use additional FAFSA responses on SSI, Food
Stamps, Free lunch, TANF and WIC
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CAL GRANT COMPETITIVE PROGRAM

What has CSAC been doing?
Over awarding
 Serious grief if additional payment is requested
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CAL GRANT COMPETITIVE PROGRAM
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Possible additional actions
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Increase award offers
Decrease scoring cohorts by using additional scoring
criteria
Require enrollment files from campuses
Request students to activate their award by a certain
date and offer more awards by lowering the score
Increase contact attempts
2012-13 CHAFEE UPDATE
CHAFEE UPDATE
3391 Awards offered as of March 25, 2013
 1550 New, 1841 Renewal
 Possible $242,000 cut
 Waiting on DSS

CHAFEE PRIORITY SELECTION CRITERIA USED
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Each week awards and payments cycles are processed
utilizing the following priority selection criteria:
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Priority 1: Renewal students who have received a payment in
a prior year
Priority 2: Students who are aging out of the program
Priority 3: Students with dependents
Priority 4: Students who had an unmet need of $5,000 or
higher
Priority 5: Submission date of completed application
CHAFEE UPDATE & TIPS
Summer quarter payments are scheduled to process in
May 2013.
 Returned funds will be recycled
 Do not write “void” on check. This delays recycling of
funds. We have to request another check to be reissued
and it can often take up to 8 weeks for this process.
 Funds returned with “Not Enrolled”, “Unable to locate”
and “Revised NAR” reasons are placed in reserve for 21
days which allows for submission of school changes and
revised NARS. Unreserved funds are used to offer
additional awards based on the priority selection
criteria.

2013-14 CHAFEE APPLICATION
The 2013-14 online Chafee Foster Youth Grant Program
Application is available on the Commission’s website at
https://www.chafee.csac.ca.gov.
 Only new Chafee applicants need to complete the 201314 Chafee application.
 Eligible 2012-13 applicants will automatically renewed.
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CHAFEE CONTACTS:

Jeana Maduli, 916-464-2988 or [email protected]
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Bryan Hanson, 916-464-2440 or [email protected]
UPDATE ON HOW CSAC IS PROCESSING AWARDS
FOR AB1899 STUDENTS
U
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T
and T Visa holders
Crime victims
Visa holders file the FAFSA application
 U Visa Holders file the Dream Act
Application
DREAMER DISBURSEMENT ISSUES
On Student Aid Commission Agenda April 25-26
Cashing the check
Disbursing to Dreamers
DISCUSSIONS AT VARIOUS LEVELS
Senator Dick Durbin
 Congressman George Miller
 Student Aid Commission Meeting April 25 - 26
 CSAC Staff Calls on Disbursement Issues
 US PIRG Report – The Campus Debit Card Trap, May
2012
 State Legislation – AB 1162, SB 595
 Local Solution
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BANKING ISSUES
Campuses should investigate how checks issued
through their disbursement agent can be cashed.
 Banking Questions:
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Can the checks be cashed at branches of the bank issuing
the check?
If so, what identification is required at that bank to cash
the check?
Can bank accounts be opened without a Social Security
number?

If an account can be opened, can direct deposit be made?
Does student have to get an ITIN to cash a check?
 Can Dreamers get a Driver’s license or California ID?

With Employment Authorization
 With an SSN?
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DISBURSEMENTS TO NON-RESIDENT ALIENS
A nonresident alien (NRA) is an individual who is not
a U.S. citizen or a resident alien. This includes
persons residing in the United States without
documentation issued by the U.S. Citizenship and
Immigration Services (USCIS), the government
agency that oversees lawful immigration to the United
States.
 A nonresident alien may be subject to the withholding
of a portion of taxable income as required by the
Internal Revenue Service (IRS). Scholarships and
grants issued to students may be non-taxable and not
subject to NRA withholding if the student meets the
following conditions:
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DISBURSEMENTS TO NON-RESIDENT ALIENS
No withholding is required on a qualified scholarship
from U.S. sources granted and paid to a candidate for
a degree
 A qualified scholarship means any amount paid to an
individual as a scholarship or grant to the extent
that, in accordance with the conditions of the grant,
the amount is to be used for the following expenses:

Tuition and fees required for enrollment or attendance at
an educational organization, and
 Fees, books, supplies, and equipment required for courses
of instruction at the educational organization
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Most colleges and universities treat the Access
portion of a Cal Grant B award as a qualified
scholarship and, hence, do not perform NRA
withholding
DREAM ACT AND APPLICATION
UPDATE
DREAM APPLICATIONS
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The current number of submitted 2013-14
California Dream Act Applications received on or
before the priority deadline is 20,232.
The current number of completed 2013-14
California Dream Act Applications received on or
before the priority deadline is 18,351.
The total number of Cal Grant awards for all
California Dream Act applicants is 4,407.
DREAM APPLICATION COUNTS
Community College
UC
CSU
Prv 2 year
Prv Non-Profit
Prv For-Profit
TOTAL
Awards
1,858
648
1,629
0
257
15
4,407
1st choice
Secondary Choices
10,649
2,219
5,850
5
784
287
19,794
18,761
10,313
17,368
11
3,374
841
50,668
NON-SSN GPAS
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Received approximately 50,000 non-SSN GPAs
from the community colleges for the 2013-14 year
The non-SSN GPAs will be used and matched
against the dream applicants that meet the
criteria during the Transfer Entitlement award
cycle in early May.
DREAM ACT AND DREAM APP UPDATE

Lessons we’ve learned (are still learning!)
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Males dreamers must register with Selective Service
Dreamers and their parents do file US tax returns
Parents and students can request tax transcripts
DACA SSN is confirmed as valid during USCIS
match
Dreamers are not as wary as some have suggested
Best practices
Student refunds
 Check cashing
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DREAM APPLICATION – NEXT STEPS
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Cal ISIR Correction Screen enhancements
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Cal SAR release by May
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Dream Application 3.0 (2014-15 AY)
UPDATE ON SPRING ADVANCES
HAVE THE TANF FUNDS BEEN RECEIVED?
ANY OTHER PROBLEMS ANTICIPATED
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TANF Funding is received on a quarterly basis
Spring reimbursement was received on April 10,
2013.
Funds should be sufficient till June.
UPCOMING CALENDAR MILESTONES
COMING KEY DATES
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May 16 – Deadline for students to submit appeals
on Entitlement GPAs.
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Can be submitted if circumstances beyond the student’s control
prevented timely GPA submission.
Does not allow late FAFSA/Dream Act Application submission
Less than half of late GPA appeals are approved
May 14* Transfer Entitlement award selection
May 15* Competitive Award selection
May 24* 2013-14 Renewals
June 30* Cal Grant C supplement due
September 2 Deadline for CCC only Competitive
grants
September 12* – approximate date for submission of
CCC enrollment files
* Approximate date