Transcript Secure enterprise collaboration in the cloud

SECURE ENTERPRISE
COLLABORATION
IN THE CLOUD
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PROGRAMME
FACILITATED BY: Aldan Whitfield I Intralinks
Bhavesh Vaghela | Intralinks London
Neil Terblanche | Harmony Gold
Gerhard Johannes | Werksmans Attorneys
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Bhavesh Vaghela | Intralinks London
Neil Terblanche | Harmony Gold
Gerhard Johannes | Werksmans Attorneys
Brought to you by ince, an integrated communications agency
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Bhavesh Vaghela | Intralinks London
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SECURE COLLABORATION
Cloud market,
£95b by 2013
budget of
=
London 2012
By 2015 about 24% of all new business
software purchases will be SaaS
13.1% of worldwide software spend
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WHY ARE COMPANIES
ADOPTING CLOUD?
•
•
•
•
91% say its about reducing costs
79% say its about faster deployment
47% witnessed lower operating costs after cloud deployment
80% experienced improvements within 6 months of
moving to the cloud
• 93% of companies saw at least one area of improvement
• ♯1 concern is security
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HOW IS INFORMATION SHARED TODAY?
• 75% use email to send sensitive corporate data
• If Facebook was a country, it would be the 3rd largest in
the world
• 54% of employees use tablets for both business and
personal
• By 2016 350m employees will use smartphones -200m
will bring their own device
• 1m files saved to Dropbox every 15 minutes
• 70% of organisations* have adopted SharePoint
*5000+ employees
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HOW MUCH OF THIS INFORMATION IS
SENSITIVE TO YOUR BUSINESS?
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Neil Terblanche | Harmony Gold
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PROJECT OUTLINE
• Disposal of assets to
local/international bidders
• Achieve highest asset value
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GOING IN THE CLOUD
• Streamlined process by use of data room in the cloud
• Centralised go to location for parties to access user
friendly document structure
• Determine user access rights on documents
– prevent view /copy/save/print
• Track document interest to determine
interested parties during process
• Easy secure access via i-pad / PC without
firewall issues
• No software / installations of technology to delay
deployment of service
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BENEFITS OF GOING IN THE CLOUD
• Efficiency of virtual process in the cloud with control of all
documents
• Parties can conduct due diligence remotely without travel
• Update documents in centralised area are available to viewing
parties in real time
• Large files can be uploaded without issue
• On line Q&A makes process significantly more efficient
• Detailed audit trail reports of who viewed or searched
documents in the cloud
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CONCLUSIONS
POST IN THE CLOUD USAGE
• Secure control and management of sensitive documents
• Efficiencies and streamlining of process offer good ROI
• Easy to understand and deploy
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Gerhard Johannes | Werksmans Attorneys
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BENEFITS OF
VIRTUAL DATA ROOM
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VIRTUAL VS TRADITIONAL
DATA ROOM
• Electronic versions of the relevant documents are uploaded onto a
secure file server, as opposed to paper
• Multiple bidders/users may be granted access in order to review the
documents, concurrently and in private
• The data is encrypted and password protected on a secure file server
• Access to certain documents may be restricted to certain users
• Records may be generated indicating which users have accessed
which documents
• 24/7 access from any location with an internet connection
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VIRTUAL VS TRADITIONAL
DATA ROOM
• Extended access allows users to –
• review the documents quicker; and
• become familiar with the documents and gain better
insight, as opposed to a traditional data room, where the
time constraints may be reflected in the due diligence
report produced
• The travelling costs associated with a traditional data room
are eliminated
• There is no need to have a representative present to monitor
that documents are not removed from the room or copied,
thus reducing costs
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VIRTUAL VS TRADITIONAL
DATA ROOM
• Depending on the service provider and software selected, the indexing of
documents and creation of a virtual data room may take minimum effort
• Creating a traditional data room entails photocopying, indexing and filing
an extensive amount of paper, thus the environmental impact of a virtual
data room is lower
• The cost of procuring a high quality service provider is dependent on
factors such as: (i) the number of users who require access, (ii) the
volume of documents to be uploaded and (iii) the length of time required
• The costs involved in setting up a traditional data room usually include a
fee for the room itself and the labour involved in monitoring the room,
copying and indexing the documents and responding to any questions
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VIRTUAL VS TRADITIONAL
DATA ROOM
• New information may be added to the virtual data room by simply
creating a new folder and sending a notification to all the users
• Users are able to view a response to their questions as soon
as the answers are posted
• Certain responses may only be viewed by certain users,
as a virtual data room is more private
• It is easier to accommodate any last minute bidders
who may become involved in the transaction
• Upon completion of the due diligence, the parties may
be provided with a CD-Rom containing all the information
which was disclosed
• Having the documents in an electronic format also alleviates
the storage costs associated with a traditional data room
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THANK YOU
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