Transcript Information on APC process - powerpoint

Academic Progress
& Exclusion
Information Sessions
Why have I been sent this
letter?
• Monash is concerned that you may not be on a
path to complete your course
• To make you aware of the support services at
Monash
• Not a punishment….an early intervention
• The goal is not to exclude students but to help
students to complete their degrees
Unsatisfactory Academic
Progress
A student’s academic progress will be considered
unsatisfactory if they have:
•Passed 50% or less of their enrolment
•Failed the same compulsory subject twice
•Not met previous APC conditions
•Failed a placement
•Student unable to obtain police or other authority
check
•Completed at least 2/3 of your course and passed
50% or less of your enrollment
What happens next?
• You need to explain in writing why you should not
be excluded from your course
• You may also have to appear in person in front of
your Faculty’s Academic Progress Committee
• Failure to respond may result in exclusion, with
no right of appeal
A well-prepared letter can reduce the likelihood
of a hearing
Course discontinuation
In some cases students may decide to discontinue
from their course after receiving a Notice of Referral
and Hearing
This can be done either by indicating this decision on
your response form or, if unsure, you can
discontinue up until the day of the hearing
You have the opportunity to present your case to a
committee before making a decision to discontinue.
If unsure about withdrawing from your course,
please speak with our Student Rights Advisor on the
day.
Completing your Student
Response Form
•
We recommend that you tick the first box on first page of
response form, which states that you would like to make a
written submission to the Faculty and also attend a hearing if
required
•
We strongly suggest that you attend a hearing if one is
required. Representing yourself in person may improve the
likelihood of you continuing in your course
•
If your faculty is thinking to exclude you, they must first ask
you to attend a hearing
•
If you wish a Student Rights Officer to assist you tick the
appropriate box. This will allow the Student Rights Officer to
access your file and assist you better at your hearing
•
We recommend that you attach a letter. Please see our letter
template available on our student rights webpage:
www.monsucaulfield.org.au
What should you include in your
letter?
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What happened at university in 2014?
What happened outside university?
What will you do differently next year?
If you are permitted to continue, how will you ensure that
your results will be satisfactory next year?
If you have sought advice already on your plan for 2015
Why you want to be in your course and your goals after
graduation?
Use bullet points to answer questions concisely
Consider including a timeline of events for 2014 with brief
statements on how each event impacted on you at the time
It can be difficult, but try to keep your letter to 2 pages long.
Providing supporting
documentation
Where reasonably available, it is important that you
include supporting documentation. This may include a:

Letter from your doctor, psychiatrist, psychologist,
counselor or other health professional

Police Report

Insurance Claim

Statutory Declaration
Please note that an honest explanation of events may be
sufficient. If unsure, consult with Student Rights.
Why students fail: common
reasons
•
Poor study skills, time management
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Homesickness, difficulty adjusting to university life
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Financial difficulties and/or working too many hours
•
Severe disruption to domestic arrangements e.g.
homelessness
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Family crisis e.g. separation, divorce, illness
•
Death of relative or close friend
•
Health problem (illness or psychological condition)
•
Victim of crime
Some ideas on how to improve
your Academic Performance?
•
Plan on seeing your course co-coordinator or lecturer in
2015 if you are struggling with a unit
•
Take advantage of Monash support services. E.g.
counseling with Monash Health Service, Disability
Liaison Unit
•
Enrol in SMART Program to improve time management
and study skills
•
Create a realistic and balanced study plan
•
Make an appointment with Learning Skills at the Library
to discuss study strategies for next year
•
Reduce work hours
Also consider
•
Private tutor
See: http://www.monash.edu.au/careers/tutors/hire-a-tutor.html
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Extra study during holidays
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Join a study group
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Joining a student club by contacting your student union
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Mentor programs available at Monash. E.g. Peer
Mentoring, Alumni-Student Mentoring program or
enquire with your faculty
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Globe Café for fun networking with other students
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Non-residential colleges
See: http://www.campuscommunity.monash.edu/nrc/
What will happen next?
You will receive one of two letters:
1.
A letter requesting you to appear at your
Faculty’s Academic Progress Committee.
1.
A letter stating that you can continue in your
course. This means you do not have to
attend a hearing. This letter may include
details of conditions that have been placed
upon you. You must comply with these
conditions.
Academic Progress Hearings
• Dress neatly and appropriately
(as if you are going to a job interview)
• Arrive 15 minutes early
• Bring all documents with you
(copies of your response, supporting documents
and your academic transcripts)
At the hearing
• Make eye contact
• Open body language
• Talk slowly and try not to rush your words
• Ask for questions to be repeated
• Be polite
• Be clear and focused
Support Person
You can nominate one person to accompany you
to the hearing. This person can be a:
 Student Rights Officer
 Counsellor
 Family member
 Any other person approved by the Faculty
What should you do now?
Step 1: Ensure that you tick box to attend your
hearing and we recommend that you give
permission for Student Rights to receive a
copy of your response.
Step 2: Complete your Student Response Form
and additional letter
Step 3: Locate any relevant supporting
documents/ material
Step 4: Submit your response to the Faculty by
the due date
Do you have a back up plan…
Most students sent a notice of referral and hearing
are not excluded, however, it can be good to
have a back up plan. Therefore, it is strongly
advised that you begin applying to other courses
and universities now
If you want to discuss the likelihood of being
excluded, please speak to a Student Rights Officer
Finally…..
Please Meet our Representatives from:
• Monash Connect
• Monash Counselling Service
• Learning Skills at the Library
• Student Rights Officers are now available
for a 10 minute private consultation.