Transcript Example business case presentation ()

TOPCAATS BUSINESS CASE
[Your Company Name]
[Date]
Guidance
• This presentation is intended to be a ‘straw man’ to help
you with compiling and presenting your business case
• Please modify it as you feel appropriate for your own
organisation and circumstances – add any additional
information you think decision makers would find useful
• Please add, remove or modify slides as required to reflect
your own findings from your trial and update all areas in
red
PLEASE REMOVE THIS SLIDE BEFORE USE
The need for CAATs
• We need to improve efficiency to enable us to increase
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the number and depth of audit reviews that we can
conduct and manage the costs of these.
Our systems and data are becoming ever more complex
Huge transaction volumes mean it is becoming impossible
to review an appropriate level of detail without using data
analytics / CAATs, increasing our risk
The IIA encourage the use of CAATs
We need to demonstrate to the Audit Committee and the
business the value we deliver, and proactivity in
increasing the scope of our services and reach of Internal
Audit
The benefits of CAATs
• Substantial time savings through more efficient testing
• Reduction in risk through elimination of sampling and
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increased interrogation of data
Increase the value our audits provide through more and
more specific observations
Improve audit quality through more rigorous testing
Encourage more standardisation and repeatability in our
audit approach
Improved Auditor morale and motivation through more
rewarding and interesting work
Reduction in travel costs due to being able to perform
more work remotely
Tangible benefits
Time saving per Auditor per month (A)
A hours
Average cost per Auditor per hour (B)
$B
Total number of Auditors (C)
C
Total time saving per annum (A×B×C×12)
$D
Savings / cash recovery % increase from current (E)
E%
Current savings / cash recovery per annum (F)
$F
Increase in savings / cash recovery per annum (E×F)
$G
OR (delete as appropriate)
Savings / cash recovery increase per relevant project (H)
$H
Number of relevant projects per annum (I)
$I
Increase in savings / cash recovery per annum (H×I)
$J
Total tangible benefits from TopCAATs (H×I)
$J
Other benefits
In addition to the tangible, measurable benefits, TopCAATs
is expected to deliver some of incredibly valuable benefits
that we are unable to measure at this point, but should be
considered as part of the business case:
Reduction in risk through use of CAATs
$TBC
Reduction in staff turnover due to more fulfilling work
$TBC
Total intangible benefits from TopCAATs
$TBC
Costs
Annual cost for K licenses
$L
Recurring costs of implementing TopCAATs
$M
One-off training costs
$N
One-off costs of implementing TopCAATs
$O
Return on Investment
• 1 year ROI
𝐴𝑛𝑛𝑢𝑎𝑙 𝑡𝑎𝑛𝑔𝑖𝑏𝑙𝑒 𝑏𝑒𝑛𝑒𝑓𝑖𝑡𝑠
=
𝐴𝑛𝑛𝑢𝑎𝑙 𝑙𝑖𝑐𝑒𝑛𝑠𝑒 𝑐𝑜𝑠𝑡 + 𝑜𝑛𝑒 𝑜𝑓𝑓 𝑡𝑟𝑎𝑖𝑛𝑖𝑛𝑔 𝑐𝑜𝑠𝑡
X%
• 3 year ROI
𝐴𝑛𝑛𝑢𝑎𝑙 𝑡𝑎𝑛𝑔𝑖𝑏𝑙𝑒 𝑏𝑒𝑛𝑒𝑓𝑖𝑡𝑠 × 3
=
𝐴𝑛𝑛𝑢𝑎𝑙 𝑙𝑖𝑐𝑒𝑛𝑠𝑒 𝑐𝑜𝑠𝑡 × 3 + 𝑜𝑛𝑒 𝑜𝑓𝑓 𝑡𝑟𝑎𝑖𝑛𝑖𝑛𝑔 𝑐𝑜𝑠𝑡
Y%
• Payback Period
𝐴𝑛𝑛𝑢𝑎𝑙 𝑙𝑖𝑐𝑒𝑛𝑠𝑒 𝑐𝑜𝑠𝑡 + 𝑂𝑛𝑒 𝑜𝑓𝑓 𝑡𝑟𝑎𝑖𝑛𝑖𝑛𝑔 𝑐𝑜𝑠𝑡
× 12 =
𝐴𝑛𝑛𝑢𝑎𝑙 𝑡𝑎𝑛𝑔𝑖𝑏𝑙𝑒 𝑏𝑒𝑛𝑒𝑓𝑖𝑡𝑠
Z months
Training
During our trial we have reviewed our training needs, and
based on feedback from trialists, we believe the following
training will be needed to get the most from TopCAATs
• e.g. Each user to watch the free demonstration videos for
each tool - Cost: Free, Time: 1.5 hours
• e.g. Departmental CAATs champions to attend ½ day
webinar – Cost: $X, Time: 3.5 hours
Examples of benefits delivered
During our 30-day trial, Trialists have fed back a number of
examples of where TopCAATs has already delivered
benefits to their work:
• Include examples from Trialist feedback, quantify the
value delivered where possible
Implementation
Every week between now and implementation of
TopCAATs, we are foregoing real financial benefits, and
potentially exposing ourselves to unnecessary risks
Proposed implementation timeline
Software evaluation complete
DD/MM (approx 1 week from now)
Decision made
DD/MM (approx 2 weeks from now)
Purchase licenses
DD/MM (approx 3 weeks from now)
Implement licenses on user machines
DD/MM (approx 4 weeks from now)
Training commences
DD/MM (approx 5 weeks from now)
Potential roadblocks
Prior to, and during implementation we foresee the
following possible roadblocks, issues or delays that we plan
to address proactively:
• Detail any potential roadblocks/issues/delays you foresee
in your CAATs implementation, and how you plan to
address these
• Specifically address any initial concerns raised by the
decision makers when you have spoken to them
previously