Transcript Community Based Rehabilitation Forum
COMMUNITY BASED REHABILITATION FORUM
Administration Requirements
PROGRAMME RELATED MATTERS
1. Staffing: Appointment of staff: a) Community Based Rehabilitation Workers: Select CBRWs from the cluster of villages concerned.
Qualification: minimum 12th Std. pass with field experience in Community Development (may be relaxed in case of PWDs/women).
Preference should be given to PWDs.
Ensure that at least 50% of the staff members are PWDs/women CBRWs should be at least 18 years of age .
CBRWs should be a full time staff working exclusively for this project.
Obtain undertaking that they will work for at least 2 years
b) Coordinators:
Graduate with field experience in Community Development essential (may be relaxed in case of PWDs/women).
Preference should be given to PWDs.
Coordinators should be at least 18 years of age .
Coordinator should be a from the project area.
full time staff working exclusively for this project. Her/ His residence should be within a radius of 10-15 Kms Obtain undertaking that he / she will work for at least 2 years
New staff employed should not be more than 45 years.
Only lay persons workers.
from the project area should be Coordinators and CBR Religious personnel can act only as Directors of the programme.
Submit details of staff to CBR Forum of the partnership.
within 15 days of the commencement Specific dates of appointment / resignation / termination / new appointments of CBR staff should be intimated to CBR Forum immediately.
Salary should be paid by cheque Salary not utilized should be as per amount approved by CBR Forum.
returned or used for other purposes with prior permission from CBR Forum. Partners are not permitted to pay salaries to staff other than those in the list available with CBR Forum.
Applicant organized by CBR Forum. This is essential if the programme is to be effective.
and the Coordinator should attend all the meetings conducted / At times the NGO Partner will be asked to CBR Workers depute for certain meetings/ workshops etc.
others like DPO leaders /
2. Programme:
Our Approach: Programme should be rights based and in line with Article 3 – General Principles of Convention on the Rights of Persons with Disabilities (CRPD).
Project Management Workshop: This is organized prior to the mode of taking it forward.
commencement of the programme to ensure that Partner NGOs and CBRF have a common understanding of the programme and the Ensuring that the team and DPOs are on the same page: After the Project Management Workshop, local language same.
translate the planner and budget into your and ensure that each CBR Worker and DPO leader has a copy of the
Reflection Process:
Village level Reflection Process: Ensure participation of PWDs/DPOs and other stake holders in the planning, implementation, monitoring and evaluation process. Ensure that a reflection workshop is conducted at the village/cluster level to enlist the needs of PWDs with regard to health, education, livelihood etc., before the PWDs/DPOs come to the Project level Reflection Workshop. Village level representatives will have to present the needs of their DPO at the Project level Reflection Workshop.
Project level Reflection Process: Conduct a Project level Reflection Workshop during the 9th month for Phase I programme and during 18th month for the remaining Phases of the programme to plan for the next phase. One or Two representatives from each village attend this programme with the report of the Village level Reflection process. While formulating the Planner based on the needs of the PWDs/DPOs, make linkages with the Phase Wise Indicators.
Follow up of Assessment / Evaluation / Facilitation visits: In consultation with CBR Forum, address the suggestions made after Assessment / Evaluation / Facilitation visits . Document the follow up taken and keep CBR Forum informed in this regard.
Confirmation of acceptance NGO partners should confirm their budget in writing.
acceptance of the approved project planner and approved Internal Monitoring Process: Partners should put in place a monitoring process as specified by CBRF from time to time.
Continuation of partnership: Funding of the current phase/year does not guarantee continuation of funding for the remaining phases/years of the programme.
Mainstreaming: Take steps to include PWDs into all programmes make the organization pro disability.
of the organization. Review and take steps to
Formation and Strengthening of DPOs:
As the formation and strengthening of DPOs is the primary foundation of the programme: Plan for Disabled People’s Organizations (DPOs) at village/panchayat level during Phase I, Form DPOs at village level in Phase II and Facilitate formation of Federations of DPOs at block level in programme and Phase III of the at district level in Phase IV of the programme.
Mr. Venkatesa Reddy for Tiruvallur Programmes Mr. Kabui for Yavatmal Programmes
Advocacy:
Promotion of a movement and advocacy: Partners should work as networks and promote movements of PWDs/DPOs. Partners are also encouraged to collaborate with like-minded NGOs/CBOs to join hands in their advocacy initiatives.
Mr. Mahesh / Ms. Mary
2. ADMINISTRATION RELATED MATTERS
Submission of Documents: Send in the following documents at the time of application for each phase:
1. A) Earlier Aid : financial support given by Misereor / Caritas India / LFW/ Caritas Germany / Cord
Previous Project No.
Title Amount in Rs.
Specify period of financial support From To
B) Earlier financial support given by other funding agencies / sources:
Previous Project No.
Title Amount in Rs.
Specify period of financial support From To 2.
Submit quotations in case of capital items .
3. Submit Project Certificate and Proposal bank details , Society Registration Certificate , FCR A Certificate, . The bank details should be given as follows: 12 A Registration a.
a.
a.
a.
a.
a.
a.
Name of the Bank (where the foreign contribution account is maintained): Address of the Branch: Bank Code No.: RTGS/ IFSC Code: FCRA No: Account Name (Name as given in the FCRA Account): Bank Account Number: 4. During the project period, if there is any change in: • the number of your FCRA account • the location of the branch in which your FCRA Account is maintained, kindly intimate CBRF with a copy of official communication to the FCRA Dept. and letter from Bank.
Processing of file:
1. Your file will be sent to Caritas India only documents.
after receipt of all the above 2. Irrespective of the date of receipt of funds, commence the programme on the approved start date by advancing own funds .
3.
Sign the legal undertaking sent from Caritas India at the beginning of each phase and send it back to Caritas India within 7 working days. Mark a copy of this letter to CBR Forum.
4. Any delay in reporting will result in a delay of funding of the programme.
Hence partners are requested to abide strictly by the deadlines indicated above.
Ms. Julien Peter
DOCUMENTATION: 1.
Activity reports for this specific programme are to be sent in the approved format: by 10 Oct for period Apr to Sep and by 10 Apr for period Apr to Mar.
2. Norms regarding Process Documentation will be communicated to you at a later date.
3. Any other report solicited by CBR Forum from time to time. Ms. Bharathy
FINANCE RELATED MATTERS
PROJECT FUNDING: Funds should not be received by Partner NGOs for Forum. This will be considered as duplication of funding. If there is a genuine need to do so, this has to be brought to the notice of CBRF.
line items that have already been funded by CBR Partner NGOs are expected to raise Funding Agencies) amounting to Own contribution / Third Party Contributions a minimum of 15% only in cash. These incomes and expenses should be reflected in the audit report.
(Other Individuals/ of the total Budget. These amounts should be Budgets allocated under individual heads of account from FC funds, budget by more than 5%.
required.
should not exceed approved If this is necessitated, prior approval from the Executive Director of CBRF is Overall expenses in FC account should not exceed the total approved budget.
The full unspent LC and FC balance instructed by CBR Forum.
is to be sent by DD to Caritas India at the end of each Phase as Bank interest earned and unutilized budget amounts may be used for this programme with prior written permission from CBR Forum . Such permission is to be sought at least 4 months before completion of the project. Requests after this deadline will not be entertained.
Other financial expectations specified by Caritas India will have to be met .
STAFF SALARY
:
Ensure that the CBR staff paid by opens individual SB accounts Account Payee Cheque and drawn in favor of the employee.
Salary payment must be Partner should not take back whatsoever reason.
any amount from the salary of the employee for Provision of Employees Provident Fund staff is mandatory.
scheme or Public Provident Fund to all the CBR
FINANCIAL REPORTING:
Separate sets of books of accounts to be kept for this programme: for LC & FC.
Audit Reports for this specific programme are to be sent in the approved format once every 6 months: for period ending Apr for period ending Oct Sep by 10 Oct and Mar by 10 Apr .
Partner should submit the latest FC3 Statement of the organization every year.
The General Audit Report of your organization is to be sent as on 31 Mar each year.
Your file will be forwarded funds each year only period in question.
from CBR Forum to Caritas India, Delhi for the release of after the receipt of the audit report (and activity report) for the Financial malpractice will lead to termination of partnership.
Mr. Alwyn
TRAINING RELATED MATTERS
The CBR Project staff should undergo only.
training at authorized Training Centres of CBR Forum Director / Assistant Director should Centres.
attend sensitization workshop conducted by Training By 31 Mar every year, NGO Partners are to finalize the training calendar with the training organization and mark a copy of the same to CBRF.
for the following year After each training input, the partner NGO should send a received from the training centre.
written report to CBRF on the training Training fees and other expenses to train one person has to be set aside each year as reserve fund from own contribution/FC.
staff Training fee to be paid directly by partner to training center by Demand Draft without delay before the commencement of the training.
Balance of training fee from its own funds.
, if any, due to training centers should be paid before sending the balance of funds by Demand Draft to Caritas India at the closure of each phase. If this is not done it will be the responsibility of the organization to pay the amount due to training centres Mr K Kempaiah.