Transcript My Presentation Title - Office of Human Resources

Leave and Holidays
College of Charleston Human Resources
Leave and Holidays
• Types of Leave
• Leave Amounts
• Leave Procedures
Types of Leave
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Annual
Sick
Sick Family
Bereavement
Court Leave/Jury Duty
Military
Family and Medical Leave Act (FMLA)
Leave Without Pay
Hazardous Weather & Emergency
Blood Donation
Bone Marrow Donation
Annual Leave
• Accrue 9.38 hours per
month up to 15 days or
more per year
• Increases after 10th year by
1 ¼ days a year up to a
total of 30 days per year
• Max out at 22 years and
over
• May transfer to other state
employment with no break
in service exceeding 15
days
Annual Leave Approval and Balance
• Requests are based on departmental
approval
• Maximum usage per calendar year is 225
hours or 30 days
• Employees leaving service are paid for up
to 337.5 hours of unused leave
• Maximum Accumulation is 337.5
Holiday Leave
• State holidays are observed with pay
• Certain holidays (such as Labor Day) are
not observed on their actual date but
added to the winter holiday break
Holidays
Holiday Schedule 2011
Day
Date
Holiday
Monday
January 3
New Year’s Day Observed
Monday
January 17
Martin Luther King’s Birthday
Monday
May 30
Memorial Day
Monday
July 4
Independence Day
Thursday
November 24
Thanksgiving
Friday
November 25
Day After Thanksgiving
Thursday
December 22
Holiday Break (in Lieu of President’s Day)
Friday
December 23
Christmas Eve Observed
Monday
December 26
Christmas Day Observed
Tuesday
December 27
Holiday Break (Day after Christmas Observed)
Wednesday
December 28
Holiday Break (In lieu of Labor Day)
Thursday
December 29
Holiday Break (In Lieu of Veteran’s Day)
Friday
December 30
Holiday Break (In Lieu of Confederate Memorial
Day)
2012 Monday
January 2, 2012
New Years Day Observed (2012 Holiday)
Sick Leave
• Used for illness or medical appointments
• Earned by permanent full-time employees
• Earn 9.38 hours per month (no increase)
Sick Leave Policy
• Documentation/Medical Certification may
be required
• May transfer to other state employment
with no break in service
• Maximum Accumulation is 1,350 hours
Sick Family Leave
• Used for sick family member
• Family members include spouse, children,
parent, brother, sister, grandparent, legal
guardian, foster children, and eligible
grandchildren of employee or employee’s
spouse.
Sick Family Leave Policy
• 75 hours per year (deducted from regular
sick leave but coded differently)
• Leave over 75 hours is charged to annual
leave
• Documentation may be required
Family and Medical Leave Act of 1993
• Covered employers provide 12 or 26
weeks of protected leave
• Medical Certification is required
• Leave with or without pay
Blood Drive/Donation
• College arranges
• Employees participate
during work hours
• Do not use annual or sick
leave
• Notify department in
advance
• Departmental approval
required
• Documentation may be
required
Blood Marrow Donor Leave
• Total amount may not exceed 37.5 hours
without College approval
• Requires verification from a healthcare
practitioner
• Leave already used is not forfeited if
employee does not qualify as a donor
Bereavement Leave
• Up to 3 consecutive workdays with pay
• Immediate family includes, spouse, parents,
grand and great grandparents, brothers, sisters,
children, grandchildren of either employee or
spouse. Also included are the spouse of
brothers, sisters and children.
• A statement of relationship may be required
Court Leave/Jury Duty
• Employees who are summoned for jury duty or
subpoenaed as a witness are granted leave with
pay
• Documentation is required
Military Leave
• Enlisted or
commissioned
members are entitled
to leave of absence
with pay for a
maximum of 15 days
per year
• Documentation is
required
Leave Without Pay
• Short tem military leave longer than 15
workdays
• Hazardous weather and Emergency leave
• Implemented once Sick and Annual leave
are exhausted
Leave Transfer Pool
• A pool of leave hours donated by employees
• Leave hours from which eligible employees
who have been approved under personal
emergency circumstances may draw
• Documentation is required and approval is
not guaranteed
• Employee’s department must provide funding
Advanced Sick Leave
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Additional sick leave is needed
May receive up to 37.5 hours
Medical documentation required
Is paid back upon returning to work from
accrued sick leave
Time and Leave Reports
• Non-exempt from overtime employees
record all time and leave on individual time
reports
• Exempt, salaried employees record all
leave on leave reports
Work Place Injuries
Injured at Work?
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Immediately Call Public Safety 3-5611
Report Injury to your Supervisor
Call Sandy Butler in HR at 3-5709 or 3-5512
If EMS is not needed, HR Can Arrange
Transportation:
Coastal Occupational Medicine
• Dr. Williams at COM is our
company doctor
843-744-3500
• 25+ years experience
treating injured workers
• After hours care available
Need Assistance?
• Call Physical Plant Trouble Desk at 9535550 (for Emergencies)
• Complete a Work Order Request (for
Maintenance)
• Complete an Intra-Department Transfer
(for New Installation)
Thank You! For Assistance with
 Leave
 Time Reports
Please Call
Margie Gamble 953-5513
Workers’ Compensation
Please Call
Sandy Butler
953-5709
Or Visit Our Human Resources Website