Transcript Project Planning

Chapter 5 Project Planning
“ If you don’t plan for the
project, you are planning for
failure”
“ Plans act as a road map of
complicated process to manage
project”
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6 Stages of Project Planning
1.
2.
3.
4.
5.
6.
Preliminary coordination with various
parties(client,developer,govt. agency…)
Provide detail description of various tasks
involved.
Deriving project budget.
Work on schedule.
Project status report.
Project termination.
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Focus of this chapter
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Discuss the first two stages of project
planning.
Develop tools and techniques for the
planning process.
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Why initial project coordination with
various parties crucial?
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Define objectives & scopes of the
project.
Technical objectives are established.
Basic areas of performance
responsibilities delegated.
Tentative schedules and budgets are
worked out.
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What is project’s deliverables?
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Involving client in early part of planning
process.
Determine client’s needs and expectations
Some project starts with front ends – bidding
all the way to commissioning and delivery
Others may be construction on product
development
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9 Key Elements of Project Plan
1.
2.
3.
4.
Overview
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Short summary of the objectives and scope of
the project.
Objectives
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Detailed statement of the goals (profit, etc ….)
General Approach
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Describes both the managerial and the technical
approaches.
Contractual Aspects
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A complete list and description of all reporting
requirement.
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Elements of Project Plan (cont.)
5.
Schedules
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6.
Resources
a)
b)
7.
Personnel requirements (subcontracting)
Evaluation Methods
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9.
Budget.
Cost monitoring and control.
Personnel
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8.
Various schedule and lists of all milestone.
Be evaluated against the standard.
Potential Problems
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Anticipate potential difficulties.
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Role of System Integration in Project
Management
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Integrating the technical
disciplines (science or art) of the
project to achieve the customer’s
objectives.
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Who is the customer?
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3 Major Objectives of System
Integration
Performance
1.
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System design, reliability, quality, maintainability,
etc.
Effectiveness
2.
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Design system to achieve performance in an
optimal manner.
Cost
3.
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Value engineering examines all cost trade off.
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Hierarchical Planning System
1.
2.
3.
Goals must be specified.
Identifying the set of required
activities to achieve the goals.
Each activities and events can be
decomposed into sub-activities and
sub-events.
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Planning Process Tools
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Gozinto Chart.
Work Breakdown Structure (WBS).
Linear Responsibility Chart.
TREND
Plan to include design,
fabrication/construction(prototype),
mass production
R & D is also a project - > uncertainties
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Gozinto Chart
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Named after famous Italian
mathematician, Prof. Zepartzat Gozinto.
Similar set-up with Bill of Materials.
A Tree-Diagram.
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Work Breakdown Structure
(WBS)
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Project sub-divided into hierarchical
units of tasks, work packages, and work
units.
Each part of unit tasks, work packages
and work units is budget able, in terms
of money, labor hours, and other
requisite resources.
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Work Breakdown Structure
(WBS)
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Project is breakdown into a group of
activities.
Each activity is breakdown into a task
list.
This task list is put into a calendar.
Then, assign people, time, money and
other resources.
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Work Breakdown Structure
(WBS)
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Schedule Task list into calendar.
Activity
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Calendar
Assigning people, time, money to each
activity.
Make themselves competent.
Managing “intelligent” people.
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Activities: Work Breakdown
Structure
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Breakdown task into activities
Top-down refinement possible
List activities which form a single
operation or function which you know is
achievable
Work breakdown structure
(Product breakdown structure)
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Example of WBS: “Holiday”
holiday
travel
documents
passport
booking
tickets
insurance
choose
resort
household
confirm
cat!
brochures
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List of activities
•Booking:
• get brochures
• choose resort
• make booking
• confirm booking
•Travel documents:
•Household:
• feeding the cat!
•This is a simple
example:
• inoculations
• check passport
• visas
• book tickets
• travel money
• get insurance
• etc.
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Time Management
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When activities happen:
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How long they take:
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Start and finish
Estimates vs. actual?
Relationship between activities:
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Dependencies
Parallel activities
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Gantt chart
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People
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Task assignment
Responsibility for task completion:
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Task management
Liaison with other tasks
Meetings
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Linear Responsibility Matrix
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Show the relationship of personnel
(who is responsible for what) and to
identify where special coordination is
necessary.
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Linear Responsibility Matrix - Holiday
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Linear Responsibility Example
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Linear Responsibility Example
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