Transcript Module 5: Define Project Scope - The University of Texas at Austin

PROJECT MANAGEMENT
CERTIFICATE PROGRAM
DEFINING PROJECT SCOPE
Module 5
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Module Objectives
By module end, you will be able to:
• Understand how to define Scope
• Understand the purpose for using
– Collect Requirements
– Define Scope
– Create WBS
• Understand what tools will be used to
plan the Scope, Schedule, and Budget
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Define Project Scope
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• Define Project Scope is completed to
document the scope (work) of the
project
• When defining project scope, you
may be required to perform these
tasks:
– Record detailed customer
requirements
– Create the work breakdown
structure
Define Project Scope
During Define Project Scope,
3 PMBOK processes are used:
•Collect Requirements
•Define Scope
•Create WBS
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Collect Requirements
• Defines and documents the product and
project features that are required to meet
stakeholder expectations and requirements
• “Requirements” are the conditions and
capabilities that must be achieved
• Requirements must be documented in
sufficient detail to allow measurement
• The identified expectations and requirements
will be used in other processes, such as cost,
quality, and schedule planning
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Collect Requirements
This process defines and documents the project and product features and
functions needed to fill stakeholder’s needs and expectations
Inputs
Tools and Techniques

Project Charter

Interviews

Stakeholder

Focus Groups
Register

Facilitated Workshops

Group Creativity
Techniques

Group Decision Making
Techniques

Questionnaires and
Surveys
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
Observation

Prototypes
Outputs

Requirements
Documentation

Requirements
Management Plan

Requirements
Traceability Matrix
Collect Requirements
Think about the practical application
of this process :
• Process Documents
• Document Templates
• Process Tasks
• Think About It Exercise
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MUST KNOW CONCEPTS
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Define Scope
• Create the detailed project scope
statement.
• The Scope Statement provides
common understanding of the project
for the project stakeholders
• The Scope Statement is a narrative
document that is progressively
elaborated from the Project Charter
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Define Scope
• Defines what is and is not included in
the project
• Project team and stakeholders must
have the same understanding of what
products will be produced and what
processes will be useD in producing
them
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Define Scope
• Product Scope:
– Features and functions that
characterize the product, service,
or other project deliverable
– Processes, tools, and techniques for
managing product scope are
specific to the application area
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Define Scope
• Project Scope:
– Work that must be done to deliver
the product with the features and
functions specified
– Generally accepted processes,
tools, and techniques for managing
scope are the subject of this course
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Define Scope
This process defines and documents the project and product features and
functions needed to fill stakeholder’s needs and expectations
Inputs
Tools and Techniques

Project Charter

Expert Judgment

Requirements

Product Analysis
Documentation

Alternatives

Organizational Process
Assets
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Identification

Facilitated Workshops
Outputs

Project Scope
Statement

Project Document
Updates
Define Scope
Think about the practical application
of this process :
• Process Documents
• Document Templates
• Process Tasks
• Think About It Exercise
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MUST KNOW CONCEPTS
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Create WBS
• Creates the detailed project work
breakdown structure
• Done by breaking the project down
into manageable pieces known as
work packages.
• The WBS is intended to show all of
the project work (scope). The WBS
shows work only – not time.
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Create WBS (continued)
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• WBS is a hierarchical, graphical
representation of the work. This forms
the scope baseline for the project.
• Derived from the Scope Statement and
the associated deliverables.
• A WBS dictionary may be used.
– Details specific elements of the work
packages depicted in the WBS.
Details such as who does the work,
skills, account codes, unique
definitions are included
Work Breakdown Structure
• A deliverable-oriented grouping of
project work that organizes and
defines the total scope of the project
• Work not in the WBS is outside the
scope of the project
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• Used to develop and confirm a
common understanding of project
scope among stakeholders
Key Definitions
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• Work Products:
– Anything tangible produced by the
project; includes Deliverables
• Deliverables:
– Specific, defined, and tangible
outputs from the project, that the
customer cares about
• Milestones:
– Collections of Major Work
Products or Deliverables, typically
used to measure project progress
Create WBS
This process subdivides major deliverables into manageable components
Inputs

Project Scope
Tools and Techniques

Decomposition
Outputs

Statement


Work Breakdown
Structure (WBS)
Requirements

WBS Dictionary
Documentation

Scope Baseline
Organizational Process

Project Document
Assets
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Updates
Create WBS
Think about the practical application
of this process :
• Process Documents
• Document Templates
• Process Tasks
• Think About It Exercise
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MUST KNOW CONCEPTS
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MODULE REVIEW
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