Transcript Slide 1
2014 CENSOF GLOBAL CONFERENCE “CUSTOMER SATISFACTION – HIGH 5 WITH CENSOF” ~EVOLUTION FROM MODIFIED TO ACCRUED CASH SYSTEM~ Zulkiflee bin Othman Bursar UPM - HISTORY & BACKGROUNDS 1931 School of Agriculture, Malaya 1947 1971 College of Agriculture, Malaya Universiti Pertanian Malaysia 1997 UNIVERSITI PUTRA MALAYSIA UPM a ‘Research University’ 2006 PUTRA : UNIVERSITY OF GARDEN & GREENS GREENMETRIC WORLD UNIVERSITY RANKING 1 6 TH , 2013 UPM – FACTS & FIGURE 1. Campus Size : 1,822.82 hectares 2. Academic Entities : 16 Faculties : 09 Institutes : 01 Academy 5. No. of Students : Undergraduate (15,322) : Postgraduate (12,392) 6. No. of International Students : Undergraduate (444) : Postgraduate (3872) 3. No. of Academic Programmes : Postgraduate (65) - By course work (61) - By research (4 - 265 fields of studies) : Undergraduate (52) : Resource 4. Human : Total Academic Staff (1,595) - 85.5% of academic staff are PhD holders : Total Non – Academic Staff (4,341) UPM VISION To become a university of international repute MISSION To make meaningful contributions towards wealth creation, nation building and universal human advancement through the exploration and dissemination of knowledge ORGANIZATION CHART BURSAR’S OFFICE, UPM VISION To be a department that provides financial services to support the UPM vision towards a world-class University MISSION To provide quality financial services, transparent, efficient and effective as well as referral centers in financial matters to support learning and research activities BURSAR’S OFFICE, ORGANIZATION CHART BURSAR (JUSA C) TIMBALAN BENDAHARI W54 KANAN (W54) 8 UPM’S FINANCIAL SERVICES ENTITY BIL. STAF PEJABAT BURSAR Kumpulan Jumlah Jusa C (Jawatan Utama Sektor Awam) 1 Staf Kumpulan Pengurusan & Profesional 38 Staf Kumpulan Pelaksana Tetap=141 Kontrak =31 172 Jumlah 211 NUMBERS OF STAFF Kumpulan Jumlah Jusa C (Jawatan Utama Sektor Awam) 1 Staf Kumpulan Pengurusan & Profesional 38 Staf Kumpulan Pelaksana Tetap=141 Kontrak =31 172 Jumlah 211 FINANCIAL SYSTEMS SAGA Standard Accounting For Government Agency - since 2003 (version 6.4) - since 2007 (version 7.4) - 2015: version 8.2 SAS Student Accounting System 2015: upgrade FAMS Fixed Asset Management System E-IHRAMS e-Integrated Human Resource Management Systems e-Claim Staff Claim 7 CORE BUSINESS INCOME GENERATION BUDGETARY PAYMENT ASSET MANAGEMENT ACCOUNT PROCUREMENT REVENUE MANAGEMENT CHRONOLOGY OF FINANCIAL SYSTEMS IN UPM SMPK • Main Frame Technology, • IBM platform • 13 years • 1989 – 2002 • Modified Accrual Method Debtors and Creditors accounted end of the year SAGA • 2002 Development & Implementation • Compliant to PKPA 1/1996 (replaced by PKPA 1/2011) • 2003 - Go Live • 7 modules SAGA – Technical Application in db INFORMIX UPM platform - db Oracle Port Over to db Oracle in 6 months time to cater UPM requirement 2003 - Started with Ver 6.2 2007 - Upgraded to Ver 7.4 2003: 133 licenses, 2007: 158 licenses SAGA – Technical 2003: Integration with 2 subsystems SAS & Front End Receipting Additional integration with e-IHRAMS, FAMS, e-Perolehan, e-Claim User Training Mass training – all users throughout UPM ◦ Bursar’s staffs, Main Campus ◦ Staffs of Cost Centres which are involved with financial services ◦ Staffs of Bintulu Campus (financial) Monitoring by Central Agency SAGA implementation - monitored closely by the JANM periodically Platform to share information with other Agencies Comparison Modified Cash - SMPK Yearly account closing Accrued - SISTEM SAGA Daily account closing Timely preparation of Financial Statement Not integrated, multiple-point data entry Integrated modules and singlepoint data entry Time consuming and need for data massage Able to generate reports required by the Management and Ministry Manual Financial Report Writer tool for reporting Comparison Modified Cash -SMPK Accrued -SISTEM SAGA Bank Reconciliation done manually Bank Statement can be uploaded for Bank Reconciliation Time consuming in extracting data Data extraction for audit purposes Modified Support accrual basis and able to produce report in accrual basis and cash basis format Payment through cheque Payment through EFT Automatic Audit Trail Function Able to back-up and restore data IMPACT YEAR SUBMISSION OF FINANCIAL STATEMENT 2000 10 SEPT 2001 2001 11 MAY 2002 2002 28 APR 2003 2003 11 JUN 2004 2004 30 MAY 2005 2005 28 APR 2006 2006 15 MAR 2007 2007 22 FEB 2008 2008 30 JAN 2009 2009 12 FEB 2010 2010 31 JAN 2011 2011 31 JAN 2012 2012 4 MAR 2013 2013 12 FEB 2014 IMPACT CLEAN REPORTS 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 ACHIEVEMENT 2012: Autonomy University Status 2010: SWA-Accreditation University (Self-Accreditation) Status 2007: Research University (RU) Status ACHIEVEMENT MS ISO 9001:2000 PROVISION OF FINANCIAL SERVICES 3RD AUGUST 2007 ACHIEVEMENT MS ISO 9001:2008 UPM - 1 CERTIFICATE ON AUGUST 2012 BURSAR’S OFFICE LEADS THE FINANCIAL PROCESS ACHIEVEMENT Anugerah Kualiti Pengurusan Kewangan (AKPK 2007) Kategori Badan Berkanun ACHIEVEMENT FINALIST ANUGERAH INOVASI PENGURUSAN KEWANGAN 2011 MS ISO 9001:2008 1 CERTIFICATE ACHIEVEMENT ACCOUNTABILITY INDEX YEAR 2010 1ST RANKING AMONG 31 STATUTORY BODIES 93.76% CATEGORY: EXCELLENT SCORE: 4 STAR ACHIEVEMENT ACCOUNTABILITY INDEX YEAR 2013 1ST RANKING AMONG IPTA 93.07% CATEGORY: EXCELLENT SCORE: 4 STAR Thank you Pejabat Bursar, Universiti Putra Malaysia 43400 UPM Serdang, Selangor Darul Ehsan Tel: 03-8946 6222 E-mel: [email protected]