Transcript Crash Course: Microsoft PowerPoint Lunch and Learn

 Presenter notes:
 This Microsoft PowerPoint 2010 Presentation is a
prepackaged solution for basic PowerPoint 2010
training.
 You may use the presentation as-is or customize it.
 Remove this slide before presenting the slideshow.
Tips for maximizing
Microsoft PowerPoint 2010
New features
in PowerPoint 2010
 The File tab is new to 2010’s ribbon.
 Save versions of a presentation.
 Organize slides into sections.
 Merge and compare presentations.
 Use PowerPoint Web Apps to work on a
presentation from anywhere.
 Embed and work on a video from inside
PowerPoint.
 Turn a presentation into a video.
Using speaker notes
 Never forget important
information, again!
 Display slides and
notes simultaneously.
 Access Notes Page view
from the View tab;
click Notes Pages in the
Presentation Views
group.
Modifying design templates
 Tweak presentation designs
to suit your needs.
 Use the Slide Design pane to
customize slides.
 Access pre-defined themes
on the Design tab.
About the Slide Master
 Customize numerous
slides simultaneously.
 Select Slide Master in
the Master Views group
of the View tab to edit
the master slides.
Formatting text and bullets
 To change text elements:
 Select the text in question
 Click the Home tab
 Apply attributes from the Font group
 To change bullet elements:
 Highlight the list
 Click the Home tab
 Choose the Bullets or Numbering option
from the Paragraph group on the
Home tab
 Make these changes on the Master Slide
to update all the slides in
your presentation.
Stacking and grouping
 Group objects together to move numerous images as a
single unit.
 Change stacked order to send images to the
background or foreground.
Inserting images
 A picture is worth a
thousand words.
 Use images sparingly to
maximize their effect.
 Use options in the Images
group to insert graphic
files.
 Access Shapes in the
Illustrations group on the
Insert tab.
Inserting video
 Use video to liven things up.
 Use videos sparingly to maximize their effect.
 To add video clips, click the Insert tab. Then, click
the Video option in the Media group.
 Control how a video clip is played.
Working with videos
 PowerPoint supports several video
clip options:
 Loop until stopped
 Rewind movie when done
 Hide during show
 Play full screen
 Insert animated clips from the
Video option in the Media tab.
Inserting tables
 Use tables to display tabular data.
 Limit the amount of information
presented in a slide table.
 Insert tables using the Table option
in the Tables group on the Insert tab.
Inserting Excel data
 Use Excel data and charts to
provide visual cues.
 Insert Excel data in
PowerPoint:
 Press the Insert tab
 Click Insert Object in the
Text group
 Click Create From File
 Locate the worksheet to use
Creating charts
 Charts can be used to diagram processes and more.
 Click Chart in the Illustrations group on the Insert
tab.
 For more options, use SmartArt in the Illustrations
group:
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Cycle Diagrams
Relationship Diagrams
Process Diagrams
Matrix Diagrams
DNS hierarchy
.edu
.com
cnet
microsoft
wikipedia
Animations and transitions
 Energize presentations using animations and
transitions.
 Animation helps focus audience attention on
specific items.
 Use transitions to keep your audience focused
when switching gears a bit.
Animations and transitions
 Use animations to draw attention to a specific
element.
 Specify how slides advance using transitions.
 Use animations and transitions sparingly to
maximize their effect.
Animations and transitions
 Access animation effects
from the Animation gallery:
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Entrance
Emphasis
Exit
Motion Paths
Editing slide timing
 Click a slide’s thumbnail and then apply
timing options from the Animations tab.
 PowerPoint’s Rehearsal feature lets you
time slides to change automatically at
specific intervals
Printing presentations
 PowerPoint offers a number of
printing options:
 Slides
 Notes Pages
 Outline
 Save paper: Print multiple
slides on a single sheet.
 Print a notes version for
yourself.
Web presentations
 Make presentations
available to Web users.
 Publish to the Web by
clicking the File tab and
choose Save & Send.
Presentations to go
 PowerPoint’s Package
Presentation For CD saves your
complete slide show to CD.
 Eliminate issues with fonts and
other missing elements.
 Access Package Presentation
For CD option by clicking the
File tab and choosing Save &
Send.
Collaboration features
 Use PowerPoint’s reviewing features to leverage
additional collaboration capabilities.
 Access the Reviewing features by selecting the Review
tab.
The Do’s of success
 Do be frugal: Don't be text heavy.
 Do be professional: Don't use cheesy clip
art.
 Do use discretion: Don’t overuse
transitions and effects.
 Do be consistent: Don’t overuse different
fonts and colors.
Do…
 Do ensure presentation locations are properly
equipped.
 Do use speaker notes when possible.
 Do use the presentation as a message delivery
mechanism, not as a crutch.
 Do be prepared for the inevitable.
Do…
 Provide the audience with printed slides.
 Rehearse your presentation for length and
content.
 Don’t permit the presentation to control the
presentation.
 Do allow your audience time to interact and
enjoy your presentation.
Final steps
 Questions?
 Thanks for attending.
 Don’t forget your handout.