Transcript Sorority Protocol - Amazon Web Services

Protocol Fundamentals
A Workshop for Philo’s
Presented by
Janet E. Armand
International Protocol Chairperson
and
Linda D. Brown, Kelly N. Davidson, Sandre Mitchell
International Protocol Committee
CHANGE
“Nothing survives the passing of years without
change…”
“It is prudent, therefore, to periodically review and
evaluate our organization’s social customs and how
it functions within the parameters of social and
organization decorum.”
International Past Grand Basileus Mynora J. Bryant
MISSION STATEMENT
Sigma Gamma Rho Sorority’s aim is to enhance the
quality of life within the community. Public service,
leadership development and education of youth are
the hallmark of the organization’s programs and
activities. Sigma Gamma Rho addresses concerns
that impact society educationally, civically, and
economically.
WHAT IS PROTOCOL?

The customs and
regulations dealing with
diplomatic formality,
precedence, and etiquette.
Good Manners &
Representation
PROTOCOL FOR RECEIVING OFFICERS
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Introductions
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International Grand Basileus (membership and affiliate’s stand).
Regional Syntaktes (membership and affiliate’s stand – Regional Level
only when the Grand Basileus is not present).
National Philo President (Philos stand).
Regional Philo President (Philos stand).
Chapter Basileus or President (officer will stand, audience will
applause).
Introduction of Officers (announce lowest ranking to highest ranking).
Recognition of Officers (announce highest ranking to lowest ranking).
Guests (announce highest ranking first).
 Note: If guests speak, allow lowest ranking to speak first).
Public officials (highest to lowest ranking official).
Double titles (chose one: Dr. or Philo Advisor ).
HOW TO PRONOUNCE OFFICER’S TITLES
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International Grand Basileus
International 1st Grand Anti-Basileus
Regional Syntaktes
Basileus
Anti-Basileus
Grammateus
Anti-Grammateus
Tamiochus
Epistoleus
National President
National Vice-President
Regional President
Local President
Vice-President
Financial Secretary
Secretary
Treasurer
Editor
PROTOCOL FOR INTRODUCING, GREETING
AND ADDRESSING SORORITY MEMBERS
Members of Sigma Gamma Rho
Sorority should never be addressed as
Soror by affiliates or non-members.
This greeting is reserved only for
members of the sorority.
PROTOCOL FOR INTRODUCING, GREETING
AND ADDRESSING SORORITY MEMBERS
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International:
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Introducing: All international officers should be introduced as
International Grand. (ex. International Grand Basileus Joann
Loveless).
Past officers should be introduced as International Past Grand.
(ex. International Past Grand Basileus Corine Green).
Greeting or Addressing: All international officers should be greeted
or addressed as Grand. You should use their last name only.
 Good morning or good afternoon Grand Basileus Loveless.
 Good morning or good afternoon Past Grand Basileus Bryant.
 Grand Basileus Loveless, may I speak with you?
PROTOCOL FOR INTRODUCING, GREETING
AND ADDRESSING SORORITY MEMBERS
 Regional:
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Introducing: All regional officers should be introduced starting with
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their region. (ex. Southwest Regional Syntaktes Brenda Canty, Central
Regional Undergraduate Chapter Coordinator Pamela Lee).
Past officers should be introduced starting with their current status,
region, office and name. (ex. Past Southeast Regional Syntaktes Jackie
Mays).
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Greeting or Addressing: All regional officers should be greeted or
addressed stating their office first, then their name. You should use their
last name only.
 Good morning or good afternoon Syntaktes Canty.
 Good morning or good afternoon Past Syntaktes Hiller.
 Syntaktes Franklin, may I speak with you?
PROTOCOL FOR INTRODUCING, GREETING
AND ADDRESSING SORORITY MEMBERS
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Local:
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Introducing: All local officers should be introduced starting with
their office. (ex. Basileus Lillie Reed).
Past officers should be introduced starting with their office. (ex.
Past Basileus Sadie Ludley).
Greeting or Addressing: All local officers should be greeted or
addressed stating their office first, then their name. You should
use their last name only.
 Good morning or good afternoon Basileus Lott.
 Good morning or good afternoon Past Basileus Penix.
 Basileus McMillion, may I speak with you?
PROTOCOL FOR INTRODUCING,
GREETING AND ADDRESSING APPOINTED
SORORITY MEMBERS
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Introducing:
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International: All international appointed officers should be
introduced as International. (ex. International Legal Advisor
Karyn A. Thomas).
Regional: All regional appointed officers should be introduced
starting with their region. (ex. Southwest Region
Parliamentarian, Dolly Spencer).
Local: All local appointed officers should be introduced starting
with their position. (ex. Rhoer Advisor Stephanie Rhine).
PROTOCOL FOR INTRODUCING,
GREETING AND ADDRESSING APPOINTED
SORORITY MEMBERS
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Greeting and Addressing
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All local appointed officers should be greeted or addressed by
their name.
 Good morning or good afternoon Ms./Mrs. Caldwell.
 Ms./Mrs. Wommack, may I speak with you?
PROTOCOL FOR INTRODUCING DAIS
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Dais Introductions – International, Regional and Local
Meetings.
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Establish who will be seated on the dais.
Create a seating reservation chart.
If there is a procession, where the participants will process in, a
dais line-up should be created. Your president should be the last to
process in on all levels of the sorority.
Once the participants are seated, the host will introduce the dais
from left to center and from right to center.
Always introduce your president last.
PHILO ORGANIZATIONAL
CHAIN OF COMMAND LOCAL LEVEL
Local Chapter Basileus
Graduate Chapter
Philo Coordinator
Local Philo President
Local Philo Affiliate
Philo Member
Sigma Gamma Rho
Local Chapter
PHILO ORGANIZATIONAL
CHAIN OF COMMAND REGIONAL LEVEL
Regional Syntaktes
Regional Grand Chapter
Regional Philo Coordinator
Regional Philo President
Regional Philo Club
Local Chapter Basileus
PHILO ORGANIZATIONAL
CHAIN OF COMMAND INTERNATIONAL LEVEL
International Grand Basileus
Sigma Gamma Rho
Executive Board of Directors
International Grand Chapter
International
Philo Coordinator
International Philo President
International Philo Affiliate
Regional Syntaktes
OPERATIONAL COURTESIES
INTERNATIONAL AND REGIONAL OFFICERS VISIT
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Chapter visits:
 Complimentary
Housing
 Meals
 Transportation
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If your chapter is hosting an event and would
like to invite your International and/or
Regional President, you must send out the
invitation minimum three weeks before the
event date.
Follow-up with a call or card to see if the
invitation has been received.
If the officer(s) accepts the invitation, send
out the following information at lease two
weeks before the event;
1.
Type of event
2.
Date
3.
What is her role at the event
4.
Transportation and hotel arrangements
Officer can make her transportation
arrangements if she desires and notify
the chapter about the cost and
schedule.
Please communicate with your International
and Regional President concerning any
communication you received about the
sorority or your affiliate club.
OPERATIONAL COURTESIES
DON’TS
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Speaking on behalf of Sigma Gamma Rho Sorority (Don’t)
NO ONE, including members of Sigma Gamma Rho Sorority or
affiliates should speak on behalf of the sorority unless authorized
by the Grand Basileus, Regional Syntaktes or chapter Basileus.
All communications presented “en masse” to Sorors or Philo
members must be previewed by the Grand Basileus, Regional
Syntaktes or Philo President.
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Establishing Protocol (Don’t)
Once the dais has been introduced, the next presenter should not
say, “Protocol having already been established”.
OPERATIONAL COURTESIES
OFFICER PROTOCOL
Secure books/files necessary to perform your
duties.
 Know Philo guidelines/rules.
 Present written reports for all meetings.
 Follow International Grand Basileus’/Regional
Syntaktes’/Philo President’s plan of action.
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OPERATIONAL COURTESIES
DUTIES OF THE HOST CHAPTER
BOULE OR REGIONAL CONFERENCE
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Provides:
Accommodations for the Philo President.
 Host chapter assistance to insure an orderly and efficiency
conference registration and hotel registration process.
 Transportation for International and Regional Philo Officers.
 A refreshment welcome basket. (Optional)
 Local publicity & arrangements for press conference for
Philos.
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Communicate with the International Philo Coordinator to get
directions.
OPERATIONAL COURTESIES
INSTALLATION OF OFFICERS
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International
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Regional
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National Philo Coordinator.
Regional Philo Coordinator.
Local
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Chapter Advisor and/or Chapter Basileus.
OPERATIONAL COURTESIES
PHILO PRESIDENT PROTOCOL
After installation - President introduces Philo installed officers
and give a short acceptance speech.
 Outgoing Philo President passes the gavel.
 Outgoing officers are thanked for their service.
 Duties/responsibilities are described to new officers.
 Committee Chairs are announced.
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Note: Parliamentary rules should be used at all times when conducting chapter
meetings.
MEMBERSHIP PROTOCOL
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Meetings
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Member to Member
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Respectful communication.
Paraphernalia
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Attend, be timely, be recognized by Chair
before speaking, be a team member.
Only Philo paraphernalia should be worn.
Courtesies of daily living.
Social graces.
DRESS PROTOCOL FOR MEETINGS
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Gold, White or White and Gold, suit, dress, pantsuit or
skirt and blouse should be the attire for all meetings.
Meetings:
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Local
Area
Regional
Boule
Note: Casual jackets with the Philo shield, wording, etc. should not be worn
to meetings. Wear appropriate clothing that will protect you from any change
in temperature in the meeting room. For all business meetings business attire
shall be worn.
DRESS PROTOCOL FOR FORMAL EVENTS
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Appropriate Dress
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Gold, White or White and Gold evening pantsuit, floor or tea length gown,
evening suit.
Comfortable evening shoes.
Evening handbag.
Not Appropriate Dress
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Street pantsuit, dress, dress suit or skirt or blouse.
Costume paraphernalia jewelry (Not to be worn on formal attire).
Casual shoes, flip flops, casual sandals.
Work handbag and Conference Registration bag.
YOUR CONFERENCE REGISTRATION BADGE SHOULD NOT BEWORN
TO ANY FORMAL EVENT
DRESS PROTOCOL FOR CEREMONIES
INDUCTION
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INDUCTEES
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White dress, dress suits or skirt and blouse.
PHILOS
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Gold White or White, and Gold dress, dress suits or skirt and blouse.
ABSOLUTELY NO PANTS!
Recommendation: That the active Philo members wear gold and white or gold.
Rational: Wearing the gold and white or gold distinguish between the inductees and the
active members.
DRESS POTOCOL FOR CEREMONIES
FUNERAL SERVICES FOR AFFILIATE AND
MEMBERS OF SIGMA GAMMA RHO
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PHILOS
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Gold, White or White and Gold dress, dress suits or skirt and
blouse.
ABSOLUTELY NO PANTS!
TEN CORE RULES OF NETIQUETTE
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Remember the human
standards of behavior
online.
Know where you are in
cyberspace.
Respect other’s time &
bandwidth.
Make yourself look good
online.
Share expert
knowledge.
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Help keep flame
wars under control.
Respect other
people’s privacy.
Don’t abuse your
power.
Be forgiving of mistakes.
Remember you can delete
on the screen, but
remains on the hard
drive. Be careful what
you write.
Manual Distribution - Electronically