Transcript Continuous Updation

Roll Revision Cycle
Intensive
Revision
Non Election Years
Mother Roll
Election Years
Draft Roll (Mother Roll +
Draft Roll (Mother Roll Integrated
Supplementary till date printed
separately)
with all Supplementary till date)
Summary
Revision
Intensive
summary
Revision
Continuous
Updation
Final Roll for that year
(Mother Roll +
Supplement)
Continuous Updation (Between Revision)
• Continuous updation in the Electoral registration system
is possible through out the year, though it is not widely
known
• Under Section 23 & 24 RPA, 1950, applications for
inclusion/deletion/modification of the names or
particulars can be given from Final publication of Roll
to the next Draft publication , to update the entries in
the next Final Electoral Roll
• Process of continuous updation is halted only during
other types of revisions and during an election from the
last date of filing of nominations till declaration of
results
Procedure of making applications during continuous
updation
Photo of
Elector
must be
given
Form
6
Form
7
TO,
ERO
Form
8
Applications are made under Sections 22 or 23 RPA, 1950
Applications should be made in appropriate Forms in duplicate
Form
8A
Deletion, correction and transposition of names can be made by ERO
on receiving application or suo-moto .
Sub: Inclusion
There is no provision for suo moto inclusion of names by ERO
Applicants should submit their photo for enrolling with photo in
Electoral Roll
Form (001A) for submission of photos and Form (001B) for
corrections are no longer used. Form 8 is used for these purposes as
well
• Bulk applications during continuous updation
• Applications in bulk can be received by ERO during continuous updation
only
• The person submitting the applications in bulk should take care of the
following points:
Submit the
applications of only
that area of the Part
where he himself is
an elector
Should have
EPIC of that
Part
EPIC
Submit Covering
letter with list of
applicants, basic
particulars and their
authentication
Submit Declaration
that he is aware of
penal provision u/s
31, RPA, 1950
Declaration Form
Actions taken on receiving the applications
• All claims and objections received during Continuous
Updation should
 List of applications in Form 9,10,11 and 11A to be
prepared and put up on –
 the notice board of ERO
 website of CEO
 Personal notice must be given to the person submitting
claims and objection
 Disposal of as per rules by ERO only on-line using ERMS
• Applicant must be informed of the decision of ERO both by
SMS and in writing by post
• The corrections/deletion/transposition of entries shall be under
Section 22 RPA 1950 and additions under Section 23 RPA
1950
Actions taken on receiving the applications
• ERO should maintain a set of four separate registers for
each Constituency in the format prescribed by Commission
(Annexure 8.1, 8.2, 8.3 and 8.4)
• ERO should maintain the data up-to-date all the times as
there is no fixed time for the publication of the
modification
• The register used for continuous updation shall be
continuous supplement for that particular year
• The ERO should indicate the Section and Part no. on the
top right hand corner of the application Form to link with
the register in the following manner : Part No. 23/ Section
No.2
Annexure 8.1
Annexure 8.2
Annexure 8.3
Annexure 8.4
Register Formats for all the 4 Forms
Forms
No. will
be written
here
Front page
Back page
Applications to be disposed monthly
Applications received
in a calender month
Disposed during next month
calender month
Computerized data entry
for next Draft Roll
Preparation of manuscript
separately in duplicate
for each Part
Copy of manuscript
transferred to
DEO by 7th next
calender month
Completed till 25th
of that month
Format of
manuscript
same as text
Rolls, 8
columns
entries
Supplements of the continuous updation
The supplements of the continuous updations
•
Should be printed as Part of the Draft Roll below last supplement of that
year
•
Should be printed before Draft Roll to integrate the entries in the Draft
Roll in an election year
•
Ensure tracking of the changes since last Final publication of Rolls
•
Will have the serial number nest after the number in previous
supplement, indicated on right hand corner of the header
•
Should have “supplement process and year” in words and
“Continuous updating <from date> to <to date>” in figures
•
There can be more than one supplement for each year
General Instructions for deletion, Inclusion, Transposition and Correction
ERO can correct, transpose, or delete the entries
under Section 22 RPA, 1950 under general or special
direction of Commission
ERO should give the concerned person a reasonable
opportunity of being heard before taking any decision on
change/deletion/modification
Inclusion of name
Any person can apply to ERO for the inclusion of name in
the Finally published Roll under Section 23 RPA, 1950
Such cases of inclusion of names would be less as annual
revision would have been conducted on first of January
Generally Form 6 for inclusion during continuous
revision would be from person shifted from other
Constituency
Care should be taken before enrolling applicant attaining 18
yrs of age, and it should be verified that applicant became
of age on 1st January of that year
General Instructions for deletion, Inclusion, Transposition and Correction
Transposition of names
Applicants shifting residence in the same Constituency should be
guided to fill Form 8A instead of Form 6
Under Section 22 transposition is possible
•From one Part of the Roll to another Part of the same Roll
•Within the same Roll or within the same Part from one place to
another place
For transfer of name from one AC to another, the applicant
should apply in Form 6 to the ERO of the latter Constituency
under Section 23
Form 6 during should be accepted with the a declaration of stay
duration at the new and previous address
Declaration from the applicant of Form 6 should state“His/her name is either not included in the Electoral Roll of that
particular Constituency or any other” OR “His/her name was
included in which he was ordinary resident and now he wishes to
be excluded”
General Instructions for deletion, Inclusion, Transposition and Correction
On receiving application to transfer from one AC to
another, the ERO should inform the ERO of the applicants
previous Constituency, to strike the name of the applicant
from the Electoral Roll there and intimate the former
Under Section 22, the word “entry” will refer to different
details of the elector as name, age, photo etc
The person who change the name after Final publication of
the Roll should intimate through application, that his/her
previous entry is now defective
Detailed guidelines on Deletion of entries
Information on ERO’s Notice board
Found the entry in
more than one
Constituency
Found the entry
more than once
in the same AC
ERO’s Notice Board
Copy of deletion
applications
received
Inviting Objections
• Objections are invited
<from date> to <to date>
(7 working days excluding
Sunday/public holiday)
• Actions will be taken on
<date>
Found that the
person shifted to
another constituency
Found that the
elector has died
Other Points
•Notice must be served on the individual person
concerned/presenting the application, with the date of hearing
• ERO carries verification of all applications including death cases
Detailed Guidelines on Transposition and Correction of entries
•The procedure followed for transposition and correction is same as that of deletion
•For transposition of the service voters from last Part ERO should verify the
discharge certificate of applications
ERO’s Notice Board
Copy of
transposition/correction
applications
received
Inviting Objections
• Objections are invited
<from date> to <to date>
(7 working days excluding
Sunday/public holiday)
• Actions will be taken on
<date>
Appeal against the decision of acceptance/rejection of application
ERO’s decision can be
appealed to DM with in 15 days
under Section 24
(Letter of ECI date 17-03-2010)
Second appeal to CEO against
order of District Magistrate
Receipt
of fees
Appeal should be in Form of
memorandum signed by
appellant, copy of order , and
fee of Rs 5
Applicant should pay non
refundable Fees by non
judicial stamp/ government
treasury/RBI/in cash
Delay can be condoned on being
satisfied by the authority hearing the
appeal
Appellant should be informed of the
order passed on the appeal, and
should be sent a certified copy of the
order if applied for, on payment
Certified copy of extract of
Electoral Roll
• If an elector wants to contest an election from other Constituency, a
certified copy may be given after the manuscript is prepared
• A Roll can be published and printed only at the time of Draft and Final
publication
• Supplements of the continuous updation need not to be printed time to time
except when an election is announced
• At the time of elections the supplement with all the additions, corrections,
deletion and transposition made till the last date of nominations can be
printed
• The provision related to sharing of extract as given in chapter VI,
paragraph 20 to 23 under the Section on “Inspection of Electoral Rolls and
connected papers’ shall apply for printing the supplement of continuous
updation