Transcript Walk the Wall - PMI Nashville

Walk the Wall
Tami Deakins
Kendall Norris
Walk the Wall
• Big project with multiple threads and interwoven
dependencies across multiple functions?
• Delivery teams making unfounded assumptions?
Here’s your solution!
• Align your teams and project schedule using this
interactive technique that will produce the synergy
you’re seeking along with light bulb moments.
• Join us and learn how to “Walk the Wall” with your
project team to produce the plan that will maximize
project execution.
Walk the Wall Session Overview
Review process
•Applicable
situations
•Preparation
•Process
Live demo
•Select threads
•Identify
milestones
•Get to the Wall
•Address
dependencies
Observations
•Thoughts
•Questions
Discovery – Deloitte University
Deloitte University is a $300M training base, conference center and
world-class hotel all in one. And it went from breaking ground to
hosting guests in 2 short years.
Highlights:
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One third mile long
750,000 sq ft
800 guest rooms
Grand Ballroom
2 Large lecture halls
35 classrooms
Team Rooms
Full service dining
Videoconference facilities
500 employees
Project Planning
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15 main delivery threads
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Untold sub threads
Benefits of the Walk the Wall Session
Facilitation for the sharing of deliverables and
timing across delivery threads.
Goal: identification and understanding of
dependencies.
Result: Risk mitigation
Applications
• Mergers and Acquisitions
• Real Estate
• Data Center Migrations
• Mega Programs
• Multi-functional, multi-stakeholder management
• Any project with multiple delivery streams and interdependencies
WalktheWall Objectives
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Objectives:
 Review and confirm list of key milestones for each delivery thread
 Identify key cross team dependencies and eliminate any duplication
 Update roadmap with latest milestones and dependencies
Desired End State:
 Understand the key dates and milestones for each delivery thread in order to
create a consolidated roadmap outlining cross-team dependencies
Out of Scope:
 Reviewing every single milestone and task (current focus is 10-15 most critical by
workstream)
 Focusing on post-launch milestones and dependencies
Preparation
2 weeks out
1 week out
1 day out
• Instruct teams on
objectives,
process and
preparation
needs together
• Set deadlines
• Provide materials
to create
• In person
• Collect materials
• Review for gaps
• Prep the
milestones
• Prep the room:
Put the grid on the
wall
Walk the Walls Expectations
Expectations:
o Everyone’s active participation is essential
– Will concentrate on cross-functional alignment
– Will identify and resolve as many discrepancies as possible “on the fly”
– Perfection is not the goal
o Our target is 80-90% alignment and a clear path to 100%
– If we bog down on an issue, we will log actions and move on
– Actively participate but also carefully consider comments that might
cause group churn
o Focus on launch readiness
– Our primary focus is an aligned plan leading up to launch
– Milestones for post-launch should be covered during a later session
Process for a Walk the Wall Session
Identify
Milestones
•Each team will
have create
milestone cards
•Post milestones
on the wall
Logistics
•Set the time limit
for each thread
•Reiterate
information
regarding Day 1
vision, Day 1
experience, etc.
in the context of
your milestones
Audience
Participation
Identify
Interdependencies
Align
Interdependencies
•Add milestones
based on
presentations
•Use ribbon to
connect
interdependent
milestones
•Record
dependencies
for use during
“walk the wall”
•Red ribbon for
“broken”
dependencies
•Fix broken
milestones to
achieve aligned,
integrated
milestone
roadmap
•Discuss new
milestones at
end of
presentations
Teams will represent the delivery threads
•Green ribbon for
“aligned”
dependencies
Milestone Cards
Mandatory information required for each milestone:
Start Date
End Date
(ID#) Milestone Description
Name of Your Team
Dependent Function (if applicable)
Milestone Definition: A milestone represents the deadline/date for a key deliverable, group of related tasks or
'gate' approval meeting that must be met in order for the work to progress. Milestones should be written in a
sentence so that those outside of your workstream can understand it, and is important enough that if not
completed, the success of your workstream and/or the success of the program would be jeopardized
DRAFT “Walk the Wall” Wall
Workstream
Sep.
Oct.
Nov.
Dec.
Jan.
1
ITS
Feb.
2
Systems
Integration
1
HR Policies &
Procedures
1
2
Mar.
Apr.
May
June
July
Aug.
Sept.
4
3
3
4
5
6
7
8
9
2
Operations
3
1
2
Communications
3
4
5
3
2
1
6
Transportation
1
Finance
1
2
Health & Fitness
3
1
Talent
Development
2
1
2
Scheduling
3
1
Meeting Services
2
1
2
3
2
Security
1
Culture
2
3
1
2
Green
Operations
2
Guest Experience
1
#
Functional Milestone
#
Infrastructure Milestone
3
3
2
3
‘Aligned’ Dependency
‘Broken’ Dependency
NOTE: ‘Wall’ is not to scale, some workstreams may have larger swimlanes
Actual “Walk the Wall” Wall
Workshop Output
Cross-Team Dependencies Worksheet
Workshop Output: Consolidated Roadmap
Let’s Build a House
• Look at your rows – you have a delivery thread
• Person at the end of the row is the team leader - they’ll
represent your thread in the presentation
• Create 3 key milestones and their timing
NOTE: don’t actually try to build a house – this is just an exercise 
Build a House
• Leader is at the end of the Row
• Foundation
• Framing
• Plumbing
• Roofing
• Create 3 high level milestones
• Thread Presentations
• ID dependencies – use the ribbon
• Adjust dependencies – resolve btw teams
30 min
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5 min
15 min
min
5 min
Observations
Thank You
Milestone Cards
Mandatory information required for each milestone:
Start Date
End Date
(ID#) Milestone Description
Name of Your Team
Dependent Function (if applicable)
Milestone Definition: A milestone represents the deadline/date for a key deliverable, group of related tasks or
'gate' approval meeting that must be met in order for the work to progress. Milestones should be written in a
sentence so that those outside of your workstream can understand it, and is important enough that if not
completed, the success of your workstream and/or the success of the program would be jeopardized
Milestone Worksheet
Mandatory information required for each milestone:
End Date
Team
Milestone
Identifier
Milestone
Start Date
End date
Dependency
(ID#) Milestone Description
Name of Your Team
Dependent Function (if applicable)
Milestone Definition: A milestone represents the deadline/date for a key deliverable, group of related tasks or
'gate' approval meeting that must be met in order for the work to progress. Milestones should be written in a
sentence so that those outside of your workstream can understand it, and is important enough that if not
completed, the success of your workstream and/or the success of the program would be jeopardized