Transcript here - Graduate and Professional Student Council

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Funding Opportunities
and Travel Grants
GPSC Resources
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Overview

Brief Introduction to GPSC

Funding Opportunities
 CLUB/POD Funding
 Research Grants Program
 Travel Grants Program

Questions
+ Graduate and Professional
Student Council: Who are We?

We represent the graduate and professional students at the
University of Arizona.

Our goal is to promote and advocate for the
academic, economic, and social aims of the graduate and
professional students of the University of Arizona.

We establish effective communication among graduate and
professional students as well as facilitate communication
within the University and with other organizations.

2013-2014: GPSC is 22 years old!

http://www.gpsc.arizona.edu/
+ Recent Accomplishments

Drafted “GPSC 2020” the first strategic plan for the organization.

GPSC services reached approximately 3,410 students in
academic year 2012-2013.

Signed MOU with UA administration to improve transparency
and shared governance regarding tuition and fee decisions.

Awarded $23,000 in club and POD funding in academic year
2012-2013.

Awarded $150,000 in travel grants in academic year 2012-2013.
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Will begin awarding money to graduate students via GPSC’s
new research grant program in academic year 2013-2014.
+ Major Events
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International Student Pickup

Graduate Orientation
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Student Showcase

Graduate and Professional Student Appreciation (GPSA)
Week
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Graduate Enrichment Program
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Social Events
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AND….
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FUNDING OPPORTUNITIES
How to maximize your student services fee
+ Club and POD Funding



Club Funding (due 15th of each month)
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Funding support for student clubs for use toward startup
expenses, supplies, and organizing club events.
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http://www.gpsc.arizona.edu/club-funding
Professional Opportunities Development Funding
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Awarded to graduate student groups
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Professional events such as conferences, seminars, meetings with
professionals in students’ fields, or similar events on campus.
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$1500 per project
http://www.gpsc.arizona.edu/pod-funding
+ Research Grants Program

The GPSC will begin awarding money to graduate students
for research projects in academic year 2013-2014.

This year, we expect to award approximately $30,000 in
research grants.

Grants of up to $1000 awarded to graduate and professional
students for research projects.
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Deadlines: First deadline September 15
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http://www.gpsc.arizona.edu/research-grants
+ Travel Grants Program

Part 1: General Information
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Part 2: How to Apply
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Part 3: Submitting Your Application Online
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Part 4: Processing Your Application
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Travel Grants: General Information

Supporting UA graduate and professional students who are
attending or presenting research at academic or
professional conferences around the world
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This year, we expect to award upwards of $190,000.

Grants of up to $500
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Deadlines: 1st August, October, December, February, April,
& June.
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http://www.gpsc.arizona.edu/travel-grants
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Travel Grants: General Information
WWW.GPSC.ARIZONA.EDU/TRAVEL-GRANTS
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Travel Grants: General Information
ELIGIBILITY

Enrolled graduate/professional student

Must pay student fees

Good academic standing

Only 1 Travel Grant per Academic Year
 July 1, 2013 through June 30, 2014
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Travel Grants: General Information
RANGE OF SUPPORT

$500 maximum, per person, per grant
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Three nights hotel, four days per diem
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Not a guaranteed funding source
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No guaranteed funding before/during
travel
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Travel Grants: General Information
Submission DEADLINES
TOTAL of 6 Grant Rounds
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Round 1 - August 1
Round 2 - October 1
Round 3 - December 1
Round 4 - February 1
Round 5 - April 1
Round 6 - June 1
* By 5:00 PM
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Travel Grants: General Information
Eligible Travel Dates

A Travel Grant application
can only be submitted for
travel that will begin no
later than six months
after OR one month prior
to the travel grant
deadline.
For Example:
October 1, 2013
Apply from
September 1, 2013-March 31,
2014
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Travel Grants: General Information
Application Rounds
160
140
120
100
80
60
40
20
0
142
114
74
89
80
51
2011
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Travel Grants: General Information
Take Away #1

Apply for a GPSC Travel
Grant
as soon as possible!
Conference in March?
Apply
October
December
February
OR April
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Travel Grants: How to Apply
3-Step Process

Step 1: Travel Grant Application
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Step 2: Letter of Recommendation
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Step 3: Online Information Form
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Travel Grants: How to Apply
IMPORTANT!

Save the application onto your computer

Follow the checklist
**Please DO NOT email or submit hard copies of the
application materials**
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Travel Grants: How to Apply
Application Checklist

Statement

Abstract (required if you will be presenting)

Anticipated Budget

Exceptions (if applicable)

Letter of Acceptance (optional)

In addition, forward the Faculty Recommender the link to the
online Letter of Recommendation:
http://gpsc.arizona.edu/TG_Fac_Rec
No Emails, No Hard
Copies Please!
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Travel Grants: How to Apply
Evaluation & Scoring

Download the “Evaluation Rubric”
 Travel Grant Website: Forms and Links Section

Points Scheme:
 1) Professional Development: 10 Points
 2) Description of Work: 10 Points
 3) Description of Event and Efforts to Secure Funding: 10
Points
 4) Budget: 10 Points
TOTAL 40 Points x 2 Evaluations = 80 Points
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Travel Grants: How to Apply
Take Away Lesson #2
Review the EVALUATION RUBRIC
before writing your application!
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Travel Grants: Evaluation Elements

1: Professional Development

2: Description of Work

3: Description of Event and Efforts to Secure OTHER
Funding

4: Budget
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Travel Grants: Evaluation Elements
Professional Development

“The Applicant must explain in detail how attending this
conference will help his/her professional development”

“Did the applicant Express the value of the proposed
travel to his/her professional development?”

“Did you get the sense that the applicant really thought
about what he/she put into the application?”
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Travel Grants: Evaluation Elements
Description of Work

“The applicant must explain the work that he or she will be
presenting at the conference”

“The applicant can explain his or her work by providing an
abstract and/or by explaining the work in the personal
statement”

“If an applicant will not be presenting, the applicant should
explain in detail his or her academic, professional, or
research interests”
+
Travel Grants
Description of Event & Efforts to Secure Funding
“The applicant must describe the type of event (e.g.,
conference, workshop, poster sessions) he or she will be
attending, and the chances the applicant will have to interact
with other professionals or experts in their field.”
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Travel Grants: Evaluation Elements
Description of Event & Efforts to Secure Funding

“Applicants should show that they are actively trying to get
funding from as many sources as they can. A lack of effort to
obtain other funding should be counted against them.”

“The focus is on the applicant’s efforts to obtain funding,
regardless of whether the applicant actually received other
funding. In this case, the application should mention the
lack or difficulty of obtaining alternative funding”
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Travel Grants: Evaluation Elements
Description of Event & Efforts to Secure Funding

“I am currently applying for complementary support
through the School of Anthropology’s Graduate Student
Travel Scholarship Fund, in the amount of $400, to off-set
out-of-pocket expenses related to this event.”
**Consider both the Statement and Letter of
Recommendation for efforts to secure other funding**
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Travel Grants: Examples
APPLICATION EXAMPLES
**IMPORTANT NOTICE**
Please do not distribute or share any
information from the application
samples to anyone!
The authors of the applications below have graciously allowed
us to use their materials for educational purposes. The GPSC
would like to ensure that their privacy is respected.
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Travel Grants: Examples
STATEMENT: Something that you want to do!
+
Travel Grants: Examples
STATEMENT: Why you want to do it?
General Rule of Thumb for High Scores
Is to…
Provide Specific Details
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Travel Grants: Examples
STATEMENT: Something you do not want to
do!
“Going to a career
conference in Phoenix to
meet with potential
employers to secure a full
time employment. This
conference attracts over 200
employers and is a great
opportunity to network and
get on site interviews with
many employers.”
“Attend XXX conference to
interview with top schools to
obtain a research job. The YY
program is ranked by US news
and world report and the
ranking places a high weight
on the success of the YY
program graduates being
employed.”
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Travel Grants: Budget
Hotel expenses adjusted
for three nights
($60 x 3 = $180)
Per diem adjusted for
four days
($40 x 4 = $160)
Funding from GPSC
does NOT exceed $500
GPSC+Other+Pocket
= TOTAL FUNDING
($500 + $300 + 85.00
= $885)
Total Funding = Total Budget
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Travel Grants: Budget
What is Per Diem?

Includes Meals and Incidental Expenses

Reimburse for non-conference meals

Incidental Expenses:
 Fees and tips given to baggage carriers, taxies, etc.
 Transportation between lodging

No receipts needed for per diem expenses

For per diem rates visit the GPSC Travel Grants Application
page
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Travel Grants: Evaluation Elements
Take Away Lesson #3
Ensure your budget is filled-out correctly…
check it, then double check it!
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Travel Grants: Evaluation Elements
EXCEPTIONS
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Travel Grants: Evaluation Elements
Online Resources

Sharing Hotel Rooms and Other Expenses Q&A

Travel Grants Instruction Videos

GPSC Travel Guide Brochure

http://www.gpsc.arizona.edu/travel-grants
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Travel Grants: Evaluation Elements
Take Away Lesson #4
Use our website, brochures and videos as additional
resources!
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Travel Grants: Online Application
Submission
It’s EASY.
Submit your application ONLINE.
www.gpsc.arizona.edu
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Travel Grants: Processing and
Award Disbursement
•
4-6 Weeks to Process
•
Notification is via EMAIL
•
Can request to see Judge Comments and Scoring
•
2-4 Weeks for funds to go into your Bursar’s Account
• Common Reasons for delays
• Incorrect SID#
• Outstanding balance on your Bursar’s Account
• Additional requirements for International Students
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Travel Grants: Processing and
Award Disbursement
**INTERNATIONAL STUDENTS**
•
•
Social Security Number (SSN) or Individual Tax
Identification Number (ITIN)
Proof of Residency
*OFFICE OF STUDENT FINANCIAL AID*
•
May be subject to either a 14% or 30% Tax withholding
* International Student Programs & Services *
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Travel Grants: Processing and
Award Disbursement
Expense Reports
•
•
•
•
Submit within 10 business days
Fill out, sign and date:
• Expense Report
• Travel Authorization Waiver Form
Copies of receipts are okay
Submit to GPSC Office
* You will be blacklisted for failure to submit a completed Travel
Expense Report *
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Travel Grants: Refund Policy
•
•
Cannot attend the conference/event
Decline the award
* Contact TG Director ASAP *
•
Expenses were less than 90% of original award
• Awarded $500…only spent $350 (70%) $150 due to
GPSC
* Student MUST payback the difference *
+
IN SUMMARY
1)
Submit your application early
2)
Review the evaluation rubric
3)
Double check your budget
4)
Our website, brochures and videos are a
resource
+ Thank You

Website: http://gpsc.arizona.edu/

Office Location:
Student Union Memorial Center Room 323C

Address:
PO Box 210017
Student Union, Room 323
Tucson, AZ 85721

Email: [email protected]

Phone: (520) 626-6144

Facebook: fb.com/UAGPSC
+
QUESTIONS?