Transcript (SRS) mine safety information session (2014)

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Safety Regulation System (SRS)
Mine Safety Information Session
www.dmp.wa.gov.au/ResourcesSafety
What
be going
covered
in this
session
What will
are we
to cover
today?
•
•
•
•
•
•
•
•
•
Overview of SRS (current and future functionality)
Registration and access
Quarterly user access reviews
Notifications – monthly status, injuries, occurrences
Communications and task management – including
related communications
Levy changes 1 July 2014
Publications searching
Approvals – Project Management Plan & Radiation
Management Plan
Online help
www.dmp.wa.gov.au/ResourcesSafety
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Radiation
Management
Plan
Project
Management
Plan
Mines Safety
and
Inspection
Levy
Monthly
status
Contaminate
sampling
Notifiable
Incidents
Company site
noise
information
Registered
officers and
samplers
Injuries
Certificates
issued
Notices
Current functionality
Investigations
Audits
SHReps
election
notifications
www.dmp.wa.gov.au/ResourcesSafety
Under development
Future functionality
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Registration
Two ways to register for SRS
1.Online at www.dmp.wa.gov.au – you may request
access to any of our systems including SRS
2.Via an industry company administrator –
Administrators can view current roles for their
company/site, register new users and manage user
roles
www.dmp.wa.gov.au/ResourcesSafety
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Registration via DMP website
Go to www.dmp.wa.gov.au
Click on
‘Register an
Account’
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Register and manage users by company
administrator
•
•
•
•
Select Administration and “Register Company User”
Enter persons details and click “Register”
Add security roles
You can only add representative and admin roles for
security roles you are admin for
• You can only have a maximum of three admins per role
• Use same process to “Manage Company Users”.
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Managing roles
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User access review
• Undertake regular ‘security housekeeping’ to ensure
only those users that should have access to the
information, do
• Alert sent to all company administrators every three
months
o Reminder to review users with SRS access
o Complete review within one week (five business
days)
o Reminder will be sent if review not done
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How to complete a user access review
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How to complete a user access review (continued)
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SRS – Home screen
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Notifications – Summary screen
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Lodging a Notification
Save, Save and
Close, Delete,
Open in review tab
and spell check
buttons along the
top.
Wizard steps
indicate complete
or incomplete
steps.
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Notifications – Monthly status report
• Submit notifications within 15 days after end of calendar month
being reported
– Mines Safety and Inspection Regulations 1995, r. 3.42
– Mines Safety and Inspection Levy Regulations 2010, r. 32
• Details employment statistics – such as number of employees,
employee hours, employee status and contractors
• Information used to:
– determine industry performance data for injuries (alternative duties,
lost time and number of employees onsite)
– analyse performance trends
– calculate mines safety levy
• To start a monthly status report select
area and report from notifications
sub-system.
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Monthly status – Step 1: Reporting details
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Monthly status – Step 2: Employment status
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Monthly status – Step 3: Carry over injuries
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Monthly status – Step 4: Levy hours
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Levy changes 1 July 2014
r. 3 definition of worker has been changed
• Worker means an individual who for remuneration
carries out work at a mine in the course of mining
operations (whether under a contract of employment,
a contract for services or other arrangements).
r. 31(2) has been replaced
• The principle employer at a mine must keep records
that enable the total number of hours worked at the
mine by workers in each month be verified.
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Monthly status – Step 5: Other information
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Monthly status – Step 6: Review
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Monthly status – Step 6: Review (additional information)
Symbols shown against each wizard step indicates
whether information entered is sufficient and correct.
If there are no errors proceed
to the next step and click submit.
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Notifications – Injury
• Mining injury notification should be submitted as required
under s.76 and r. 3.41:
– Injuries to be reported where the accident results in a disabling
injury [lost time(L), alternative/restrictive/light duties (A)]
– Notification should be completed by the end of accident month
and submitted within two weeks of following month
– Where injury occurs at end of month, and initial start date for
work status is in following month, notification to be submitted at
the end of this month
• Details of type of injury and its effect on work status
• Information is used to:
– determine industry performance data for injuries
– analyse accident trends and alert industry
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Injury notification – Reporting details
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Notifications – Notifiable incident
• Occurrence form acts as immediate notification for
reporting accidents and incidents
s.76, 78 and 79
r. 6.36
• Vital information on the type of incident
• Information used to:
– determine industry performance data for injuries
– assist in investigations
– analyse incident trends and alert industry
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Notifications – Notifiable incident
Created in the same way as Monthly Status and Injury Notifications
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Notifications – Lodge notifiable incident
• Each incident types defined by regulations
• Type 14 – potentially serious occurrences is where there is no
injury or harm and occurrence is not defined by any of other
types
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Notifications – Status and search
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Notifications – Search
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Related communications and tasks
• Related communications and task management system allows
communication between Department and industry via SRS
• Easy tracking of queries and information with prompt response
• Eliminates need to send to specific individual in Department who
may not be immediately available
• Once a communication is sent, it is added to ‘Related
Communication’ section of notification
• Communications may be viewed from:
– Outlook
– ‘Home – Alert or Tasks’ screen within SRS
– ‘Related Communication’ section of notification
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Related communication
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Responding to communication
If you have initiated query communication you will need
to mark task as complete once you are satisfied with
response
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Alerts, tasks and drafts
• Top five alerts, ‘to-do’ tasks (most recent) and drafts displayed
towards the top of home page
• To view more alerts, tasks or drafts click on ‘View all’ in relevant
tab
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Task summary
.
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Approvals – Project Management Plan (PMP)
• Principal employer or manager must not commence mining
operations at a mine until approval of State Mining Engineer has
been procured (s. 42(3))
• Approval request is completed online and submitted to District
Inspector where project is located
• PMPs are required for:
– New operations
– Major expansions
– Change to existing operations
• PMP provides information on actual project taking place (e.g.
name of company and site, geology, facilities, project overview)
www.dmp.wa.gov.au/ResourcesSafety
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Approvals – Project Management Plan (PMP) (continued)
• PMP cannot be amended once approved.
• Any changes need to be completed via a new PMP (original can
be copied to facilitate submission)
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Approvals – PMP new submission
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Approvals – PMP new submission (continued)
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Approvals – Radiation Management Plan (RMP)
Application for
• New Operation
• Major Expansion
/ Change to
existing.
• Renewal
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Approvals – RMP new submission
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SRS online help
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