Transcript Develop Strategic Plan - Frederick County Public Schools
BOE Information Session
Developing a long term strategic plan for FCPS
S E P T E M B E R 2 4 T H , 2 0 1 4 D R A F T
FCPS is working to draft a focused, coherent and actionable strategic plan to guide the school system over the next five years. Strategic Planning - Rationale and Objectives FCPS Situation
Most school districts navigate a number of challenges and competing interests:
Increasing Diversity of Student Population and Need Tightening Budgets Rising Accountability Strategic Planning Benefits
A coherent strategic plan helps navigate the growing number of challenges by:
• • •
Prioritizing a focused and actionable set of the most important levers
for improving performance
Aligning all stakeholders
on a clear path forward over the next few years Providing a guidance document to
drive allocation of school system’s limited resources
(financial, human capital and others)
Growing Regulation 2
The design of the strategic plan is a multi-month process. Project Workplan
DRAFT
Phase I - Design Conduct Needs Assessment
1 month
Gather and analyze quantitative data
on what is working well and areas in need for improvement
Utilize information from district’s stakeholder engagement efforts
to identify pressing issues to be addressed within the strategic planning process
Conduct additional stakeholder interviews
to better understand district priorities
Form steering committee
and organize project kick-off
Develop Strategic Plan
4-5 months
Refine long term aspirational goals
for FCPS
Draft a theory of action
about what it takes to raise achievement and make the vision a reality
Develop priorities
in line with • the drafted theory of action
Current focus
Finalize specific and measurable targets
related to district priorities (measurable goals) •
Incorporate community feedback
into the drafted plan
Phase II - Implementation Implement
9-12 months
•
Draft a detailed action plan
for implementation: o o o Delineate roles and responsibilities Establish implementation timelines Determine plan to track and monitor progress •
Create templates/framework for schools to create school-level improvement plans
in accordance with the overall strategic plan •
Develop management dashboard
to track and monitor progress on each strategic goal/objective
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FCPS convened a steering committee dedicated to developing the strategic plan. Steering Committee Membership
DRAFT
Member
Theresa Alban Mita Badshah Zakir Bengali Tracey Franklin Chris Horne April Miller Jeanine Molock Leslie Pellegrino Randy Perrell Larry Phillips
Position
Superintendent Middle School Principal BOE Member High School Principal Curriculum Specialist (Pre K -5, Math) BOE Member Director of Research, Development and Accountability Executive Director of Fiscal Services Elementary School Principal Custodial Services Specialist
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The development of FCPS’ strategic plan has bene guided by a comprehensive framework. Strategic Planning Framework Aspirational Goals Theory of action Priorities
Measurable Goals
(related to the priorities)
DRAFT
Definitions Aspirational goals
:
Definition of where the organization wants to be in future
Theory of action
:
Set of beliefs, policies, and practices connected by logic rules. Belief around why something will be successful
Priorities
:
Broad thematic areas of focus
Measurable goals: Specific and
measurable targets related to district priorities
Questions What does success look like?
What do we believe will help us achieve our aspirational goals?
How will we support the theory of action?
Initiatives
Responsibilities Timelines Initiatives: Specific actions related
to each priority that help to achieve the measurable goals
What needs to happen by when and by whom?
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The steering committee has revised aspirational goals statements based on feedback provided by the BOE at their June 12 meeting. Aspirational Goals
DRAFT
1 Broad Thematic Category
Student achievement:
2
Effective and engaged staff:
3
Resource allocation:
4
Community involvement:
Goal Statement FCPS will equip each and every student to be an engaged citizen and an empowered learner to achieve a positive impact in the global community. FCPS will hire, support, and retain staff who champion personal, professional, and academic excellence.
FCPS will utilize all resources strategically and responsibly to achieve identified outcomes and inspire public trust. FCPS will nurture relationships with families and community members, sharing responsibility for student success and demonstrating pride in our school system. 6
The development of the theory of action has been a multi-step process involving feedback and guidance from members of the steering committee. Theory of Action Development Process Phase I - Design Conduct Needs Assessment
1 month
Gather and analyze quantitative data
areas in need for improvement on what is working well and
Utilize information from district’s stakeholder engagement efforts
to identify pressing issues to be addressed within the strategic planning process
Conduct additional stakeholder interviews
to better understand district priorities
Form steering committee
and organize project kick-off
Develop Strategic Plan
4-5 months
Refine long term aspirational goals for FCPS
•
Draft a theory of action
about what it takes to raise achievement and make your vision a reality •
Develop priorities
in line with the drafted theory of action •
Finalize specific and measurable targets
related to district priorities (measurable goals) •
Incorporate community feedback
into the drafted plan
Step 1 Step 2 Step 3 Step 4
DRAFT • Discussed key beliefs with Superintendent, utilizing case studies from other districts and past FCPS initiatives • Drafted initial theory of action based on preliminary themes put forth by the Superintendent • Sought feedback from steering committee members on the initial draft • Refined theory of action draft based on feedback
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The theory of action represents FCPS’ fundamental belief about achieving its defined goals. FCPS Theory of Action
DRAFT
IF FCPS…
• Creates a culture of high expectations and continuous improvement throughout the district using clear indicators of performance, and • Recognizes that schools and school communities are the centers of student learning, and • Invests in staff at every level of the organization who work to ensure highest quality teaching and learning occurs in every classroom, and • Empowers all leaders to adapt districtwide parameters to the local context in order to achieve set goals;
THEN…
FCPS staff members will become exceptional leaders who support one another to ensure all students are successful
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The steering committee has drafted and refined potential priorities through a multi-step process. Priorities Development Process Phase I - Design Conduct Needs Assessment
1 month
Gather and analyze quantitative data
areas in need for improvement on what is working well and
Utilize information from district’s stakeholder engagement efforts
to identify pressing issues to be addressed within the strategic planning process
Conduct additional stakeholder interviews
to better understand district priorities
Form steering committee
and organize project kick-off
Develop Strategic Plan
4-5 months
Refine long term aspirational goals for FCPS
Draft a theory of action
about what it takes to raise achievement and make your vision a reality •
Develop priorities
in line with the drafted theory of action •
Finalize specific and measurable targets
related to district priorities (measurable goals) •
Incorporate community feedback
into the drafted plan
Step 1 Step 2 Step 3 Step 4
DRAFT • Steering committee members individually drafted possible priorities via homework assignment • Steering committee and Superintendent ranked multiple priority topics during group activity • Steering committee provided input on sample priorities through small group phone conversations • Steering committee further refined and finalized priorities as a group
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The current priorities have been drafted with several specific qualities in mind.
Characteristics of a Well Crafted Priority Quality Focused Description
• Priorities should focus on a
short list of high impact activities
that are most likely help FCPS meet its goals, given the school system’s specific context, challenges, and opportunities DRAFT • Priorities should paint a
clear picture to all stakeholders
about the school system’s focus
Clear Aligned
• Strong priorities
promote cross-collaboration and alignment
between the work of various departments and levels of the organization • It should be possible to
measure progress
toward achieving each priority
Measurable 10
FCPS’ priorities describe specific areas of focus for the school system in order to achieve the aspirational goals.
PRELIMINARY
1 Thematic Category
Student achievement
Goal Statement
FCPS will equip each and every student to be an engaged citizen and an empowered learner to achieve a positive impact in the global community.
2
Effective and engaged staff FCPS will hire, support, and retain staff who champion personal, professional, and academic excellence.
3 4
Resource allocation Community involvement
Priorities
• FCPS will provide all students high quality instruction that fosters creative thinking, complex problem solving, and collaboration.
• FCPS will provide curriculum, instruction, and enrichment that raises achievement for all students and closes achievement gaps. • FCPS will support growth for all staff and enable them to advance continuously as highly effective professionals. • FCPS will implement strategies to recruit, hire, and retain a high quality and diverse workforce. FCPS will utilize all resources strategically and responsibly to achieve identified outcomes and inspire public trust. • • FCPS will ensure equitable distribution of resources based on the varied needs of students and schools. FCPS will continue to promote clear communication and transparency in allocation of funds.
FCPS will nurture relationships with families and community members, sharing responsibility for student success and demonstrating pride in our school system. • • FCPS will develop, encourage, and maintain community participation in district initiatives to support student success. FCPS will equip staff with the knowledge and tools necessary to engage students, families, and the community and build trust in the district’s goals, priorities, and initiatives.
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The next phase of work will involve extensive outreach to the community to seek input and encourage feedback on the draft of the strategic plan. Timeline of Community Engagement Phase I - Design Conduct Needs Assessment
1 month
Gather and analyze quantitative data
on what is working well and areas in need for improvement
Utilize information from district’s stakeholder engagement efforts
to identify pressing issues to be addressed within the strategic planning process
Conduct additional stakeholder interviews
to better understand district priorities
Form steering committee
and organize project kick-off
Develop Strategic Plan
4-5 months
Refine long term aspirational goals
for FCPS
Draft a theory of action
about what it takes to raise achievement and make the vision a reality
Develop priorities
in line with the drafted theory of action •
Finalize specific and measurable targets
related to district priorities (measurable goals) •
Incorporate community feedback
into the drafted plan DRAFT
Step 1
•
Board to review progress
on strategic plan
Step 2
• FCPS to conduct
public roundtables
with different community stakeholders
Step 3
• FCPS to
engage broader public
through different communication strategies
Step 4
• Steering committee to review community feedback and
refine plan Step 5
•
Board to vote
on aspirational goals and priorities
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Community engagement around the strategic plan will focus on seeking input from the public via a variety of different communication channels. Community Engagement Efforts Around Strategic Plan
DRAFT
Key Objective
The goal of the community engagement effort will be to ensure that diverse perspectives are incorporated into the draft strategic plan and that the larger community and school leaders are aware of, engaged, and united behind the goals and priorities A number of communication channels will be utilized, including:
FCPS Website
The website will serve as the central repository for all information on the strategic plan.
An email address and/or a pre structured feedback form will be setup on the website, allowing any member of the community to provide feedback directly to the steering committee
Social Media Channels
Social media channels such as Facebook, twitter, etc. will be another way to build awareness around the strategic plan and to encourage
public feedback
Roundtable Discussions
The steering committee will hold a series of public roundtable discussions in which small groups of parents/students, representatives of community organizations and FCPS staff will be invited to share their opinion and feedback. Broader public will also be able to listen and share their comments at the end of the group discussion.
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Roundtables will be structured to seek high quality feedback and diverse perspectives. Sample Roundtable Agenda
DRAFT 5 min Welcome
Agenda
15 min Background on process, goals, theory of action, and priorities 70 min Discussion on proposed goals, theory of action, and priorities 30 min Public comment and wrap up •
Board of Education Role
• BOE members are
invited to attend
all roundtable discussions BOE will
vote on the revised plan
after the community feedback has been incorporated
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Roundtable discussions were scheduled to accommodate a variety locations, times of day, and days of the week.
Roundtable Locations and Times
DRAFT 2 4 5 3 6 1 1 2 3 4 5 6 •
Date and Time
Monday, October 13 4:00pm – 6:00pm • Monday, October 13 7:00pm – 9:00pm • Thursday, October 16 10:30am – 12:30pm • Thursday, October 16 7:00pm – 9:00pm • Tuesday, October 21 6:00pm – 8:00pm • Wednesday, October 22 8:30am – 10:30am •
Location
Urbana High • Brunswick High • Bernard W. Brown Community Center (Frederick) • Middletown High • Catoctin High • Central Office Board Room
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Appendix
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A large number of community groups representing diverse perspectives have been invited to participate in the roundtable discussions. Community Organizations Participating in Roundtables
NON-EXHAUSTIVE
Organization Type
Parents Students Business stakeholders Community groups County services FCPS employees
Sample Invitations
• • • • PTA Council of Frederick County Frederick Classical Charter Trustees Special Education Citizens Advisory Council SGA representatives • • Chamber of Commerce Fort Detrick • • The Religious Coalition of Frederick Eliminating the Achievement Gap • • Frederick County Manager Frederick County Sheriff’s Office • • Teachers of the Year FCTA, FASSE, FCASA
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FCPS Mission and Vision 18