Transcript xad - Portland State University

Portland State University
Classified Online Timesheet Training
Why Online Time Keeping?
The Good, The Bad and
The Oh- So-Ugly!
Complete and Accurate Time
Matters:
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Correct pay
Correct hours
Correct differentials
Ability to reconcile to paycheck
Ability to reconcile to dept. budget
Goals for this session:
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Define work week and work schedules
Recording use of Regular and Premium time.
Recording Paid Holidays and Holidays Worked.
Recording differentials.
Recording the use of paid and unpaid leave.
Review leave balances on Banweb
Review tools to complete time sheets and where
to find them.
PSU Work Week is Sunday -Saturday
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Work over 40 hours in a set 7 day work week is overtime
There are three possible work schedules
outlined in the SEIU agreement, Article 55,
Section 1:
• the same starting
and stopping times
on five (5) 8-hour
days.
• the same starting
and stopping times
on four (4) 10-hour
days (or other
agreed upon set
weekly work
patterns like 4-9’s
& 1-4).
• varies the number
of hours worked on
a daily basis but
not necessarily
every day or every
week.
Regular
Irregular
Flexible
If you work a “Regular” work schedule then the first
8 hours you work each day should be recorded as
regular time worked.
If you work an “Irregular” work schedule then all
hours you work up to 10 hours each day (or over
agreed upon schedule) should be recorded as regular
time worked.
If you work a “Flexible” work schedule then all hours
worked during your agreed upon schedule should be recorded
as regular time
Log into Banweb:
log on
Employee Tab
Select
banweb.pdx.edu
Time sheet
Time sheet
Access my
timesheet
Enter hours
SAVE
www.banweb.pdx.edu
log on
Time sheet
Access my
timesheet
Select job and
pay period
Follow along as you go through the
presentation. Add to your online
timesheet each time you see this
symbol:
©2007-2010 Roel Riphagen
Recording use of regular and other
regular time.
The “Regular” earnings you enter should
include your regular time worked.
Remember to clock in and out for lunch
breaks.
Time in - Time out
Enter hours
SAVE
Recording Overtime Pay or Accrual
Overtime is earned when you work more
than your “Regular Schedule”.
Recording Overtime Pay or Accrual
There are two types of overtime: FLSA
overtime which occurs when you actually
work more than 40 hours in a work week.
Recording Overtime Pay or Accrual
And Non-FLSA or contractual overtime which
is earned when you work more than the hours in
your work schedule.
Note: employee is choosing
to accrue overtime
Recording differentials.
There are many differentials. Some are
automatically included in your pay:
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Lead Work
Work Out-of-Classification
Security Officers
Campus Dispatchers
Trades workers (some)
Bi-Lingual
Others
must be
recorded
on your
timesheet
as they
are
earned:
Differential Pays
Rate
Description
Shift Differential
$0.75 per unit
In order to qualify for the shift differential, an employee must be in a
job classification which is allocated to Salary Range 23 or below.
Payable units are earned for each hour or major portions of hour
worked between 6 p.m. and 6 a.m. and for each hour or major portion
of hour worked on Saturday or Sunday. Round each shift to the
nearest whole hour or unit and report only full units. For example, an
eligible employee working until 7:25 p.m. would report one unit
earned from 6 to 7 p.m. Article 20, Section 4 (A) and (B).
Nurse Shift Differential
$1.35 per unit
In order to qualify for the “nurse” shift differential an employee must
be classified as a Registered Nurse, Nurse Practitioner or Licensed
Practical Nurse. Payable units are earned between 6 p.m. to 6 a.m.
and on weekends and reported as described above. Article 20,
Section 4 (C).
On-Call Duty
1 hour of pay for
each 6 hrs
assigned as “OnCall”
An employee shall be assigned On-Call when specifically required to
be “available” for work outside their working hours and not subject to
restrictions that would prevent the employee from using the time
while on-call effectively for their own purposes.
On-call time is prorated for periods of less than 6 hours.
High Work Differential
$1.00 per hour
For work performed more than 20 feet directly above the ground or
water and the use of safety ropes or other safety devices is required
for support.
Hazardous Materials
Differential – Certificate
Required
$1.00 per hour
For all time spent performing work with hazardous materials which
requires a certificate or license. This differential only applies when
Haz Mat duties are not included in the employee’s classification
specifications.
Hazardous Material
Differential - Supervisory
Certificate Required
$1.50 per hour
For all time spent performing work with hazardous materials which
requires a supervisory certificate or license. This differential only
applies when Haz Mat duties are not included in the employee’s
classification specifications.
Permit-required Confined
Spaces Differential
$1.00 per hour
For all time spent working in OSHA “permit-required” confined space
(permit space), currently defined at 29 CFR 1910.146.
Shift Differential
Shift differential is
automatically
calculated for you in
Banweb.
In the example an
employee who works
8 hours on Sunday is
given 8 hours of shift
differential.
Click “Enter
Units”
On-Call
Use the row on the timesheet designated for recording On-Call.
•Click “Enter Hours”
•Enter the time you were On-Call.
•Remember to clock out and back in at Midnight
•You will get an error if you are over 24 hours in a day.
Other Differentials
All other differential pay that you earn should be recorded on the Other
Differential row in the Differentials section of your timesheet.
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Make a note in the comments section
Specify the type of work you were doing
The corresponding comment is required to indicate which pay to issue.
Recording paid holidays and
holidays worked
Per the SEIU contract, full time employees receive 8 hours of
holiday pay. Part-time employees receive a prorated share of
the eight hours based on the percentage (FTE) they are
scheduled to work. Hours are entered on the line, Holiday
Leave Pay.
When you work on a holiday, please record the number of hours
you actually worked on the line labeled "OT – Please Pay” These
hours will be paid at 1.5 times your pay rate in addition to your
regular holiday pay. Please make a comment “worked holiday”
Recording the use of paid and
unpaid leave.
Check Your Balances.
Please verify your leave balances in Banweb prior to
completing your timesheet. In addition, leave time cannot be
used in the same month it is accrued. Leave is earned at the
end of the pay period and is available for you to use in the
following pay period.
Leave balances
Banweb will warn of
insufficient leave balances:
Enter time worked or leave
taken daily. Hours in this top
section should be your total
regular hours for the week.
Unpaid or Other Paid Leave
Jury Duty and Bereavement are
common uses of other paid leave.
SEIU employees are entitled to 4
days of Bereavement Leave. Enter
your leave on the line “Other Paid
Leave Taken”.
Unpaid or Other Paid Leave
Please make a
comment indicating
the type and purpose
of leave.
Submit for Approval
Click here
Your password is your
electronic signature
Common Issues:
• Overlapping hours
• Check time sheet for double entries in
different time categories
• Not able to enter time
• Check under the job tab in Banweb to make
sure your job is in Banner
• If no – contact your supervisor
• If yes – contact HR
Banweb Useful Tips:
Earn Code Descriptions:
click
Banweb Useful Tips:
Banweb Useful Tips:
Copy
save
Banweb Useful Tips:
Copy
Copy
Banweb Useful Tips:
Date you’re
copying from
Banweb Useful Tips:
Copy
Banweb Useful Tips:
Success!
Banweb Useful Tips:
Retrieve Timesheet
Click to Retrieve
Banweb Useful Tips:
Comments
Click to Comment
Banweb Useful Tips:
Comments
Save
Helpful hints for completing
your time online:
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Double check your work
Check hours for each week
Use your resources
When in doubt – call:
• Gina x4945
• Jennifer x5090
• Vui x3755
• It’s your timesheet
• Make comments
Helpful Tools for Payroll:
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HR Website: http://www.pdx.edu/hr/
BANWEB: http://www.banweb.pdx.edu
Timesheet Tips: http://www.pdx.edu/hr/timesheet_tips_classified
SEIU Contract: http://www.pdx.edu/hr/policies_contracts_forms
BOLI: http://www.oregon.gov/BOLI/TA/T_FAQ_Tafaq.shtml