Transcript Slide 1 - One Education

School Workforce
Census 2014
Richard Brooks
SWC 2014
The date for the School
Workforce Census this year
Thursday 6th November 2014
To be loaded after 10am onto
the COLLECT Website
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Schools in Scope
•Primary Schools
•Secondary Schools
•Maintained Nursery Schools
•Maintained Special Schools
•Academies
•Pupil Referral Units
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Preparing for Census
• SIMS version 7.159 (Summer 2014)
• Fileset 170 to be imported
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How to Import a Fileset
Go to Tools>Setups>Import Fileset
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Changes since last year:
• Dealing with base data settings
• SWC Posts for Class Teachers
• Vacancies on Census Day – Change to Post names
• Pay Scales – Leading Practitioner
• New Qualification Code for NVQ4
• New QTS Routes
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What is Base Pay Details?
• Base Pay is the pre-tax annual salary of a member of staff
as at census day. It does not include the annual amount of
any additional payments or allowances
• In other words, it is the annual salary that will be earned,
based on the salary rate at the census date
• Base Pay is not collected for staff paid by a daily rate
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Setting up Base Pay Details
Tools>Statutory Return Tools>School Workforce Census
Settings
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Base Pay Details in Census
After creating new census, click “Calculate All Details”
button and the box below will auto fill
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SWC Posts for Teachers
This needs to be changed before running SWC!
Go to Tools>Staff>Pay Related
Select your Teachers i.e. Teachers & Teachers Upper
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SWC Posts for Teachers
Go to Section 5: Posts, then select Classroom Teacher, and
change the SWC Post appropriately
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Vacancies Post Names
Within the Census, There are new for Leading Practitioner,
and two types of Classroom Teachers
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Leading Practitioner
Did you know?
The Advanced Skills Teacher and Excellent Teacher pay scales
have been superseded by Leading Practitioner
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Qualification Code Change
Old qualification “NVQ4” is now replaced by new code “NQF4”
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New QTS Routes
The QTS route is now included for all staff who have taken
their first position since qualifying as a teacher, regardless of
when they qualified
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Routines you should know in SWC
Information and Routines that
could be handy to know
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Previous establishment number (for
Academies)
Focus>School>School Details
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Previous Authorised Census Returns
Tools>Statutory Returns Tools>Authorised Census
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What is collected in SWC?
• Basic Staff Details
– Ethnicity
– Disability
• Qualifications
• Absences
• Contract Details
• Occasional Teachers and Third Party Staff
• Vacancies on Census Day
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Basic Staff Details
Note: Eligible for SWR means they are on your school’s
payroll
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Basic Staff Details
Note: Never fill in “Not Known” for Disability
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What Qualifications are collected?
Fill in qualifications for all staff above Post A Level (NQF Level 4+)
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Absences
• Absences only collected for Teachers and TA’s with
contracts
• All Schools absences are collected in the date range:
01/09/2013 - 31/08/2014
• All types of absences collected, except for training
absences
• All Absences must have an end date, except for maternity
leave
• NOT for agency, occasional teachers or other support staff
• NOT for TA’s with a Service Agreement
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Contract Details
What details need to be filled in?
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Service Term
Employment Type
Post reference
Contract start Date
Pay Scale
Allowances (If applicable)
Role
Contracts collected from:
01/09/2013 – 06/11/2014
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What defines Occasional Teachers and
Third Party Staff?
• Occasional Teachers
– Supply teachers who are in the school on census day but not in regular
service (i.e LESS than 28 days)
• Third Party Staff
– Support staff who are not directly employed by the school or local
authority on census day (e.g. Other staff supply companies) who work
more than 28 days
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What if a Supply Teachers works over 28 days?
You can find this in a Personnel record, Underneath the contract details
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Occasional Teachers
Fill in the count of teachers on census day
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Third Party Staff
• Add the job role of the staff by clicking “New”
• Enter in the number of staff on census day
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For Secondary Schools Curriculum
• Collected for teachers and TA’s in timetable cycle in which
census falls
• This is only populated if the timetable has been transferred
from Nova-T
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Vacancies on Census Day
Note: If you have vacancies on census day, this section needs
to be filled in
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Don’t Forget!
You can always call the Helpdesk for
assistance!
0844 967 1113
Or e-mail
[email protected]