Division of Human Resources Welcomes You!

Jaffus Hardrick, Ed.D.

Vice President, Human Resources El pagnier K. Hudson Assistant Vice President, Human Resources

Benefits Overview

Presented by: Janik Collin, Assistant Director Benefits Administration

Benefits Administration

Evelyn Rodriguez, Benefits Director Janik Collin, Assistant Director Crystal Hsu, Assistant Director Mariela Varona, Analyst Karina Hidalgo Chung, Benefits & Leave Manager Alicia Pena, Coordinator Martha Montoya, Senior HR Associate Andrew Hart, Senior Benefits Associate Mary Cruz, Workers’ Compensation Associate

Understand your future goals

New Hire

Meet your Deadlines

Analyze your choices Customize your package

Contact Information

People First 866-663-4735 peoplefirst.myflorida.com

myflorida.mybenefits.com

Financial Guidance 866-446-9377 www.myfrs.com

FIU DHR 305-348-2181 hr.fiu.edu

my.fiu.edu

Enrollment Information

On-Line

People First peoplefirst.myflorida.com

Phone

People First

866-663-4735 One-on-One Session

FIU Benefits Department

305-348-2181

Enrollment Deadlines

# of calendar days from the date of hire

State Benefits FIU Benefits State Retirement

60 days 90 days 90 days

Enrollment Details

• • Welcome Package (New Hire) • People First Log-In Information •

Package not received?

Contact 305-348-2181

Log In (People First) Enrollment • Coverage begins : After

enrolling and after payment is received

• QSC: Within 60 days of the

event Period (Marriage,Birth,Adoption etc.)

• Annual Open Enrollment Qualifying Status Change/ Open Enrollment Payment • Pre-Tax payroll deduction • Personal check or money

order

Eligible Dependents

Required Information: Social Security Number and Date of Birth for all dependents Spouse Child Grandchild Legal Guardianship Over Aged Dependent Disabled Child • For the duration of the marriage • Biological, adopted, step child, foster child • Up to the end of the year they turn 26 years old • Newborn dependent of your covered child • Up to 18 months of age as long as the newborn’s parent is covered • A child for whom you have legal guardianship • Order of Guardianship applicable to state and federal laws required • Up to the end of the year they turn 30 years old • Separate health premium • As long as child remains disabled • Medical certification required

HMOs vs. PPOs Plans

-Coverage in service

network

only -No coinsurance or deductibles to meet -Coverage in or out of service network -Coinsurance and deductibles to meet

Health Insurance: PPO

Standard Plan Health Investor Health Plan Monthly Premiums • $50 Individual • (FIU pays $591.52) • $180 Family • (FIU pays $1,264.06) • $15 Spouse Program • (FIU pays $714.54) Monthly Premiums • $15 Individual • (FIU pays $591.92) • $64.30 Family • (FIU pays $1,264.06) • $15 Spouse Program • (FIU pays $649.18) Annual Deductibles: • Network: • $250 Individual • $500 Family • Non-Network: • $750 Individual • $1500 Family Annual Deductibles: • Network: • $1250 Individual • $2500 Family • Non-Network: • $2500 Individual • $5000 Family 

Monthly Health Premiums in this Presentation are based at employee whose standard work hour per week is 30 or more.

Health Insurance: HMO

Standard Plan Health Investor Health Plan

Monthly Premiums • $50 Individual • (FIU pays $591.52) • $180 Family • (FIU pays $1,264.06) • $15 Spouse Program • (FIU pays $714.54) No Annual Deductibles 

Monthly

Health

Premiums (9-month Faculty)

 Single premiums from September through January  Double premiums from February through 1st paycheck in May Monthly Premiums • $15 Individual • (FIU pays $591.92) • $64.30 Family • (FIU pays $1,264.06) • $15 Spouse Program • (FIU pays $649.18) Annual Deductibles: • Network Only: • $1250 Individual • $2500 Family

Prescription Drug Plans

Type of Medication

Generic Preferred Brand-Name Non-preferred Brand-Name

Standard HMOs Health Investor HMO and Standard PPO** (in network) (in network) Standard PPO **& Health Investor Plan PPO (out of network) Retail

(up to a 30-day Supply) $7

Mail Order Program

(up to a 90-day Supply) $14 Retail and Mail Order* Retail and Mail Order* 30% $30 $60 30% Pay in full and file a claim $50 $100 50%

*Member cost of prescription after satisfying the appropriate individual or family annual deductible.

** Mandatory Mail in order for maintenance drugs

Separate card Walgreens is not a participating provider

Dental Insurance Plans

Prepaid (HMO) Preferred (PPO) Indemnity (DPPO) Indemnity Plan

Choice of Providers

Network only In or Out of Network Any you Choose Any you Choose

Calendar Year Max Plan Code & Name

None 4004 Humana 4014 United 4025 Assurant Prepaid 4034 Cigna 4044 Human Select Yes 4054 Human Preferred Yes Yes 4064 Ameritas 4074 Assurant Advance 4084 Humana Schedule B

Vision Insurance

Tier • • • •

Employee Employee + Spouse Employee + Children Family

Exam + Materials • • • •

$5.85

$11.56

$11.44

$17.98

Materials Only • • • •

$4.36

$8.60

$8.50

$13.38

Plan Features

• • • • Vision Exam $10 Frames: Every 2 Years: $10 Lenses: Every 12 Months: $10 ($100 allowance) Out of network: Allowance Based

State Life Insurance Plans

Basic Life Optional Life Plan Features

• • $25,000 Face Value Employer Paid for full time employees • • • • • • 1 to 7 times Annual earnings Cap of $1 Million Post Tax Employee Paid Rates increase with Age & Salary Medical Underwriting 500k or 7 Times • • • Accidental Death and Dismemberment (AD&D) Accelerated Death Benefit Beneficiary Form Required

Tax-Favored Accounts

Plan Type Medical Limited Purpose Dependent Care Employee Contribution From $60 to $2,500 From $60 to $2,500 From $60 to $5,000 Employer Contribution None None None Health Plan Payment Card Available Money Available Deadline to Use Standard Yes First day of enrollment March 15 of the following year Health Investor Yes First day of enrollment March 15 of the following year Standard or Health Investor No As it is deducted from paycheck.

March 15 of the following year Health Savings Account Ind $3,250 Fam$6,450 Ind $41.66/mo Fam: $83.33/mo Health Investor Yes As it is deposited in Tallahassee Bank Acct Balance rolls over

Supplemental Benefit Plans

Gabor Agency Long Term Disability

• 30 day waiting • 90 day waiting • 66 2/3 coverage • $15,000 max per month • $100 minimum per month

Long Term Care

• Coverage is fully portable • Issued through John Hancock Life Insurance Company • Employee and dependent coverage

Life Insurance

• Employee and dependent coverage • AD&D • Portable • Universal Life • Term Life

Retirement Planning

• Optional Retirement Program: ING & Jefferson National • 403b: Symetra & ING • 457: ING

Additional Benefits & Service

Perks & Services

Emotional Occupat ional Mental Worlds of Wellness Intellect ual Physical • • • • • • • • • Tuition Waiver Program Legal Insurance Pet Assure Discount Program Tri- Rail Discount Program & Free Emergency Ride 529 Tax Saving Plan for Dependents Colleague Tuition Saving Plan Wellness Programs Hotels, Restaurants Discount Information Travel and Tickets Discount Financial Planning

Please visit www.fiu.edu/hr for more information!

Spiritual Social

Leaves of Absence

Family Medical Leave of Absence (FMLA)

• 1250 hours and 12 month of employment • serious health condition of employee • birth or adoption of a child • care for a spouse or a child

Leaves of Absence Continuation of Salary

• Medical (Non-FMLA) • Professional Development • Military leave • Personal Leave without Pay • Sick Leave Pool - Employee's own illness up to 480 hours • Enrollment after 6 months with minimum accruals

balance of 40 hours / 20 hours PT

• Initial Donation of 8 hours and 4 hours each year PT

employees: 4 hours for / 2 hours each yeas

• Catastrophic Pool : Donations from the unit

Workers’ Compensation

Medical Emergency

• • • Emergency transportation CALL Public Safety at (305) 348-5911 Report to Supervisor Go to the nearest emergency room

Non Emergency

• • Report to Supervisor Complete Injury Report Online

Retirement Plans - Mandatory

FRS Two plans to choose from ORP 5 providers to choose from within 90 days $255,000 salary limit 1.Pension or 2.Investment

$255,000 salary limit TIAA-CREF, Valic, ING, Jeffereson National, Metlife

Retirement Plans-Voluntary

457 6 providers through Florida Deferred Compensation 403b 10 providers to choose from

IRS Limit

Under 50 yrs old: $17,500 Over 50 yrs old: $23,000 Great West, ING, Nationwide, T. Rowe Price, Valic, Charles Schwab

IRS Limit

Under 50 yrs old: $17,500 Over 50 yrs old: $23,000 TIAA-CREF, Valic, ING, Jeffereson National, Fidelity, Symetra, Vanguard, T. Rowe Price, Metlife, ING Reliastar

New Faculty Hired 8/19/2014 Health Benefits Deadlines

For September 2014 Health Benefits Coverage Enrollment Deadline* 60-Day Benefits Enrollment Deadline Annual Open Enrollment

August 29, 2014

*Employee must be active in PantherSoft and People First

October 18, 2014 October 20, 2014 – November 07, 2014

for Coverage Effective January 1, 2015

Failure to enroll will result in no benefits coverage available for the year 2015, until the next annual Open Enrollment Period with coverage effective January 1, 2016

New Faculty Hired 8/19/2014 Retirement Deadlines

November 16, 2014

ORP 90-Day Enrollment Deadline Default to FRS Pension Plan Deadline FRS Investment Plan Enrollment Deadline

November 17, 2014 January 30, 2015

Call (866) 446-9377 or default to FRS Pension Plan

New Faculty Hired 8/19/2014 Benefits Deadlines Enrollment Labs 08/21/2014

and

08/22/2014

From 9AM - 4:30PM Please Sign Up with FIU Benefits Representative for an Appointment

Questions?

Benefits Team

www.fiu.edu/hr TEL:305-348-2181

Ethics and Compliance

Presented by: Karyn Boston, Chief Compliance Officer

roactive ccountable

New Faculty Orientation

on-Retaliatory ransparent onest thical and Compliant

Office of Compliance & Integrity

espectful tewards of FIU Resources

Welcome to the University

Each member of the University community should seek to be an Ethical Panther • • • • Core values Culture Do the right thing Ask questions and raise concerns If you see something that you think may not be right –

Say something!

Why We Are Ethical And Compliant

What We Comply With

“

Everyone says it can’t happen here, until it does

.” - Michael Josephson • As public employees, we are subject to the State of Florida

Code of Ethics

As Faculty of FIU, we are expected to comply with: – The Law – FIU Regulations – FIU Policies and Procedures (As approved by the Faculty Senate)

Top 8 Ethics and Compliance List

1. Ethics & Integrity 2. Conflict of Interest  Personal Gifts and Benefits  Private Interest v Public Duty  Employment and Contractual Relationships  Reporting and Disclosure  Nepotism  Reporting SFI

Top 8 Ethics and Compliance List Cont.

3. Public Records Law (Sunshine Law) 4. Safeguarding University Resources 5. Zero Tolerance Retaliation Policy 6. Mandatory Child Abuse Reporting 7. Safeguarding Your Privacy 8. FERPA  Directory Information  Student Records

Do Something and Say Something!

• • • • •

Resources:

Outside Activities/Conflicts of Interest HR Portal:

http://hr.fiu.edu/

Florida Department of Children & Families (DCF) Hotline: 1-800-96-ABUSE immediately & without delay (Can also make a report by fax or online) If a child is in imminent danger or risk of harm call FIU Police: MMC: 305-348-5911 or BBC: 305-919-5911, or 911 prior to contacting DCF Faculty & Staff Training / Online IT Security & Awareness: http://it.fiu.edu/about/projects/online_security.shtml

Ethics and Compliance Hotline provided by

Ethics Point :

http://www.ethicspoint.com/ or by calling 1-888-286-5154 (24 hours a day, 365 days a year)

Resources

Office of Compliance & Integrity Florida International University Modesto Maidique Campus 11200 S.W. 8 th Street PC 429 Miami, FL 33199 Telephone: (305) 348-2216 Facsimile: (305) 348-7657 [email protected]

Payroll Essentials

Presented by: Carlos Flores, Executive Director HR Operations and Systems

Agenda

• • • • • hr.fiu.edu as a resource PantherSoft HR • • • • • my.fiu.edu

m.fiu.edu

Employee Self Service (ESS) Manager Self Service (MSS) Time and Labor On-line Training Payroll Calendar 9/12 Program

FIU Mobile

• • Web/Browser Based and native mobile device support Multi-platform Support • iOS • • Android Blackberry

MyFIU – Main Menu

9 over 12 month Deferred Earnings Program (DEP)

• • • Available for all 9 month Faculty Enrolled on 1 st • Deadline August 22, 2014 First Deferral on 09/05/2014 Paycheck • Pay Period of Fall Semester 19 Deferrals to cover 6 Paychecks in the Summer

Security Awareness Training

Security Awareness Training

60 days to complete training from start date.

Security Awareness Training

Security Awareness Training

Security Awareness Training

Office Of Employee Assistance

Presented by: Kathryn Kominars, Associate Director University Counseling Center

Our Mission

 Enhance the quality of life of FIU faculty and staff  Improve personal and organizational effectiveness  Create a healthier campus community

OEA offers Free and Confidential Services for FIU Employees and Immediate Family Members

 Consultation  Assessment  Referral Services  Counseling & Coaching  Eldercare Support Group  On-line courses to enhance personal and professional effectiveness

The Office Of Employee Assistance offers online courses in the area of…



Using the EAP in Supervision



World of Wellness (WOW): Stress



World of Wellness (WOW): Resilience



World of Wellness (WOW): Effective Communication



World of Wellness (WOW): Assertiveness



World of Wellness (WOW): Generations in the Workplace Courses can be found by going to: https://professionaldevelopment.fiu.edu

OEA hosts weekly Mindfulness Meditation Sessions!

Mindfulness Meditation Sessions Wednesdays, 12PM to 1PM.

Graham Center GC 314

January 12th - April 27, 2011!

Join us as we practice this ancient approach to reduce stress!

Practice This Ancient Approach to Reduce Stress, Increase Your Sense of Well-Being, Aliveness and Vitality.

ALL ARE WELCOME!

For information about other services, please call.

305.348.2469

www.oea.fiu.edu

Office of Employee Assistance Modesto A. Maidique Campus Wednesdays, 12PM to 1PM Green Library GL 482 Biscayne Bay Campus (Will restart in the fall) Tuesdays, 12PM to 1PM Academic II Room: 246B

The Office Of Employee Assistance Can Help!

Call Us! 305-348-2469 Modesto A. Maidique Campus SHC 137 Individuals can also be seen at the Biscayne Bay Campus by Appointment!

www.oea.fiu.edu

Public Safety and Emergency Management

Presented by: Alexander D. Casas, Chief of Police Amy B. Aiken, Director of Emergency Management

University Police

Alexander D. Casas, Chief of Police Modesto Maidique Campus

885 S.W. 109th Avenue, PG-5 Market Station, Miami, FL 33199 Tel: (305) 348-2626 Fax: (305) 348-1566 Emergency: (305) 348-5911

Biscayne Bay Campus

3000 N.E. 151st Street Building SO II, North Miami, FL 33181 Tel: (305) 919-5559 Fax: (305) 919-5505 Emergency: (305) 919-5911

EMERGENCY PHONE NUMBERS: 24 Hours – 7 Days a Week MMC: (305) 348-5911 BBC: (305) 919-5911

dem.fiu.edu

Amy B. Aiken Director Department of Emergency Management 305-348-6975

Preventing Harassment in the Workplace

Presented by: Shirlyon McWhorter, Director Equal Opportunity Programs & Diversity

“IT’S A MATTER OF RESPECT”

EQUAL OPPORTUNITY PROGRAMS & DIVERSITY TRAINING

Training Objectives

Participants will be able to: 1) Understand the importance of diversity 2) Identify the “protected categories” and understand that complaints of discrimination/harassment must be based upon one or more of the “protected categories.” 3) Learn the importance of accommodating students in accordance with the Americans with Disabilities Act 4) Define sexual misconduct and distinguish the two types of sexual harassment.

5) Recognize behaviors or conduct that can be perceived as sexual harassment.

Diversity Matters at Florida International University

Inclusion

The goal is to create and maintain an organizational culture that recognizes, encourages and respects individual differences.

Consciousness

FIU encourages all employees to recognize, appreciate, value, and utilize the unique talents and contributions of all individuals.

Protected Categories

• • • • • • • Gender Race Color Religion National Origin Political Beliefs Marital Status • • • • • • Age Sexual Orientation Veteran Status Pregnancy Disability Sexual Harassment

ADA: American Disability Act Understanding and Accommodating

Disability Defined

Disability is defined as:

• Having a physical or mental impairment that substantially limits a major life activity (e.g., walking, talking, eating, breathing, seeing, etc.), • Having a record of such impairment, or • Being regarded as having such an impairment, even when no limitations exist

The Office of Disability Resources (DRC) establishes thorough measures to determine whether a student has a qualified disability. It is of utmost importance that faculty adhere to the accommodations granted by DRC to ensure ADA compliance with government and university guidelines.

Syllabus Statement

• One suggestion is to put a general statement on the course syllabus:

Note to students with disabilities: FIU welcomes students with disabilities into the University's educational programs. If you have a disability-related need for modifications or reasonable accommodations in this course, contact the Disability ResourceCenter.

• Instructors should be notified as early in the semester as possible regarding the need for modification or reasonable accommodations. Since many students have disabilities not readily noticeable, this announcement or statement encourages students to identify their needs early in the semester so timely adaptations can be made.

Presented by S. J. McWhorter, Director EOPD

SEXUAL MISCONDUCT

Title IX

• Title IX of the Education Amendments of 1972 (Title IX), prohibits discrimination on the basis of sex in education programs or activities operated by recipients of Federal financial assistance.

• No person on the basis of sex should be excluded from participation in, be denied the benefits of, or subject to discrimination under any » Academic » Extracurricular » » » Research Training Education Program or Activity

Scope of Coverage

• Title IX protects students and employees from sexual harassment in an institution’s education programs and activities, including: – All academic, educational, extracurricular, athletic, and other programs of the institution – On-campus, off-campus, in transit, sponsored at other locations, etc

Definition of Sexual Harassment

Unwelcome sexual advances, requests for sexual favors, and other verbal, physical or pictorial conduct of a sexual nature

Two Types of Sexual Harassment

• • Quid Pro Quo Hostile Work Environment

Facts about Sexual Harassment

• • • The act(s) must be Severe or Pervasive The victim may be male or female The victim may be a third party

Reporting

Shirlyon McWhorter Title IX Coordinator Director, Equal Opportunity Programs and Diversity PC215 Phone: (305) 348-1509 E-Mail: [email protected]

For reports or inquiries of gender inequity or gender-based misconduct concerning faculty, staff, and outside contractors, visitors or vendors

Kristen Kawczynski Deputy Title IX Coordinator Director, Student Conduct and Conflict Resolution GC311A Phone: (305) 348-3939 E-Mail: [email protected]

For reports or inquiries of gender inequity or gender-based misconduct concerning student on student

Julie Berg Deputy Title IX Coordinator Senior Associate Athletic Director USCBA 202A Phone: (305) 348-2352 Email: [email protected]

For reports or inquiries of gender inequity or gender-based misconduct involving athletics

RETALIATION

Retaliation Defined

Retaliation occurs when an employer illegally strikes back at or seeks revenge on an employee or applicant who has participated in a civil rights action which is considered a: • • •

Protected Activity

Filed a complaint Opposed an unlawful practice.

Participated in an investigation

Adverse Employment Action Causal Connection

INTERNAL COMPLAINT PROCESS

Standard Procedure

• • • • • Intake Process Interviews Summary Report Findings Review Process

Questions?

Equal Opportunity Programs and Diversity (305) 348-2785 PC321

• • • • Shirlyon J. McWhorter, Esq.

Director & Title IX Officer Jai A. Ingraham Assistant Director & ADA Coordinator Daniel Nicolas Coordinator Kamora Moss Office Coordinator

REMEMBER “IT’S A MATTER OF RESPECT”