Space Utilization Presentation Fall 2011

• • • • • • • Kamloops campus only Courses: where, what and how long?

Enrolment in courses Trades programs/building excluded Facilities Inventory Systems database Days of the week Time of day

How well do we:

1) utilize our classroom space?

2) utilize the seats within those classrooms?

Utilization Rates

Classroom Utilization

8-hr Day: Fall 2009

73%

Evening: 13-hr Day:

25% 51%

Seat Utilization

8-hr Day: Fall 2009

62%

Evening: 13-hr Day:

59% 62%

Fall 2010

75% 27% 55%

Fall 2010

61% 61% 61% Fall 2011 73% 29% 53% Fall 2011 64% 56% 62%

Target

75% 75% 75%

Target

85% 85% 85%

A closer look at Seat Utilization

Seat Utilization by Division Target 85%

A closer look at Seat Utilization

Seat Utilization by Building: over 13-hr day

A closer look at Classroom Utilization

Building 8-hour day

AHT Arts & Education Clock Tower International Building Old Main Science House of Learning

Total

Evenings

Total

13-hour day

AHT Arts & Education Clock Tower International Building Old Main Science House of Learning AHT Arts & Education Clock Tower International Building Old Main Science House of Learning

Total

Fall 2009 Classroom Utilization Rate Fall 2010 Fall 2011

55% 69% 83% 71% 75% 77% N/A

73%

55% 72% 75% 71% 78% 74% N/A

75%

63% 71% 68% 74% 80% 74% 32%

73%

35% 51% 55% 52% 51% 54% N/A

51%

4% 25% 12% 27% 28% 17% N/A

25%

35% 54% 54% 54% 57% 50% N/A

55%

4% 27% 16% 32% 28% 21% N/A

27%

42% 53% 52% 59% 56% 51% 20%

53%

8% 30% 28% 38% 28% 24% 4%

29%

A closer look at Arts & Education Building

Which sized classrooms are used most frequently?

35 30 25 20 15 10 5 0 Classroom Size vs. Course Enrolment

Number of TRU Classrooms 38% 35% 27% Enrolment by Course Section Size Small < 30 Medium 30-49 Large 50+ 10% 33% 57% Small < 30 Medium 30 - 49 Large 50+ Number of Classrooms Meeting the 75% Target Rate Small Classrooms ( < 30 seats) Medium Classroom (30-49 seats) Large Classrooms ( > 50 seats) Fall 2009 Less than Target Met Target

56% 46% 44% 54% 27% 73%

Fall 2010 Less than Target Met Target

55% 25% 45% 75% 12% 88%

Fall 2011 Less than Target Met Target

52% 31% 48% 69% 26% 74%

Classroom Size vs. Course Enrolment Example: Arts & Education Building

Should TRU expand its class sizes?

Student Opinion on Small Class Sizes • National Survey of Student Engagement (NSSE) – – Student Faculty Interaction Intimate Environment • Canadian University Report (CUR) – Received A’s for the past 5 years – TRU’s Best Kept Secrets

Are classes scheduled evenly over the 5-day week?

Weekly Schedule Classroom Utilization

What is the most popular class start time?

Class Start Times Number of courses that start during each hour of the day Distribution of Course Start Times

In which building is the majority of each faculty’s classes scheduled?

Distribution of Courses by Building

Given current space constraints, how much room is there for growth at TRU?

Projection of FTE Growth 1 FTE = 15 seat hours per week Available FTEs = Total Seat Hours Per Week Available 15 Seat Hours Per Week • • • FTE growth calculations based on non-dedicated classrooms only Time used by the Ad-Hoc bookings and Continuing Education bookings have been taken into consideration when calculating FTE growth based on classroom utilization Ad-Hoc bookings are classroom bookings that are not regularly scheduled

Scenario 1: the 8-hour day TRU could grow 1,790 FTEs without expanding current space This number is based on the following assumptions: 1.

All non-dedicated classrooms reach at least a 75% utilization rate

301 FTEs

2.

We reach 85% seat occupancy within booked classrooms

1,489 FTEs

3.

We achieve the above goals for the entire 8-hour day

Scenario 2: the 13-hour day TRU could grow 3,379 FTEs without expanding current space This number is based on the following assumptions: 1. All non-dedicated classrooms reach at least a 75% utilization rate

1,599 FTEs

2. We reach 85% seat occupancy within booked classrooms

1,780 FTEs

3. We achieve the above goals for the entire 13-hour day

Projection of FTE Growth To actually be able to grow this many FTEs, the following must occur: 1. TRU must increase the utilization of classrooms during the evenings 2. TRU must increase the utilization of classrooms on Fridays 3. Close the gap between classroom size and course enrolment 4. Consider a software assisted scheduling process that would allow for optimization of instructional space

Proposed Policy Baseline • 26% of TRU’s courses that were scheduled in Fall 2011 meet the newly proposed scheduling policy • Classes scheduled M/W/F lasting 1 hr • Classes scheduled T/Th lasting 1.5 hrs • Classes scheduled M-F after 2:30pm lasting 3 hrs

Proposed Policy Baseline Distribution of classes by department scheduled during peak times

(8:30am to 2:30pm)

Thank You!

• • Questions?

The full report is available upon request Institutional Planning & Analysis: Stephanie Westendorp Matt Kennedy Dorys Crespin-Mueller