Transcript Session 2: Budget Overview

ARC DISCOVERY, 2016
BUDGET OVERVIEW (DP & IN)
ROSE FIRKIN –EXECUTIVE OFFICER, GRANTS
DEAKIN RESEARCH
CRICOS Provider Code: 00113B
CONTENTS
•What can be requested from the ARC
•What can’t be requested from the ARC
•Common Budget Mistakes
CRICOS Provider Code: 00113B
FUNDING & DURATION (p. 31 or p. 41)
Minimum = $30,000 p.a
Maximum = $500,000 p.a
Duration = 1 - 5 years (DP)
Duration = 3 consecutive years only (IN)
CRICOS Provider Code: 00113B
WHAT CAN YOU REQUEST FROM THE ARC?
PERSONNEL (DP & IN)
• Postdoctoral research associates, research assistants,
technicians and laboratory attendants
• Higher Degree by Research stipends - rate = $25,406
per annum
• IN ONLY – stipends to support Indigenous Australian
Honours students
CRICOS Provider Code: 00113B
WHAT CAN YOU REQUEST FROM THE ARC?
PERSONNEL
• Personnel requests must include 28% on-costs
•
Do NOT include indexation
•
Legitimate to include salary increments
CRICOS Provider Code: 00113B
WHAT CAN YOU REQUEST FROM THE ARC?
TEACHING RELIEF
• For Chief Investigators
•
NOT available for ARC Fellowship or Award recipients
including DAATSIA applicants
•
Capped at $40,000 per annum per proposal
CRICOS Provider Code: 00113B
WHAT CAN YOU REQUEST FROM THE ARC?
EQUIPMENT
• Include both hardware and software items
• Specialised computer equipment and software
• Indicate the cost of equipment and installation
• Prices must exclude GST and be based on accurate
costs gained from suppliers
CRICOS Provider Code: 00113B
WHAT CAN YOU REQUEST FROM THE ARC?
MAINTENANCE
•
Consumables (reagents, assays, test tubes etc)
•
Items for use with equipment (eg. batteries for taping
equipment)
CRICOS Provider Code: 00113B
WHAT CAN YOU REQUEST FROM THE ARC?
TRAVEL
• Travel costs (domestic or international travel)
• Capped at $50,000 over the life of the project
(excludes travel relating to Field Research)
• Can be requested for CIs, PIs and research support
personnel
CRICOS Provider Code: 00113B
WHAT CAN YOU REQUEST FROM THE ARC?
FIELDWORK EXPENSES
• Travel
•
Accommodation costs
•
Technical & logistical support
CRICOS Provider Code: 00113B
WHAT CAN YOU REQUEST FROM THE ARC?
OTHER
• Access to national / international research and
infrastructure (archives, collections & databases)
• Access to workshop services (machine tools &
technicians)
• Expert services of a third party (language translation,
transcribing, data collection & analysis)
• Purchase of bibliographical or archival material
CRICOS Provider Code: 00113B
WHAT CAN YOU REQUEST FROM THE ARC?
OTHER
• Publication and dissemination of Project outputs and
outreach activity costs
• Web hosting and web development (designers may
be best listed under “Personnel”)
• Workshops focus groups and conferences (necessary
to the conduct of the research) – can include
‘reasonable’ hospitality costs
CRICOS Provider Code: 00113B
WHAT CAN YOU REQUEST FROM THE ARC?
DISCOVERY INTERNATIONAL AWARD (DIA’s) - DP
• For up to 2 researchers per proposal (CIs or PIs)
• For a CI to work overseas on the project with an
overseas based PI and/or an overseas based PI
to work in Australia on the Project
• Preference given to overseas based PIs
See pp 31 – 32 of the funding rules
CRICOS Provider Code: 00113B
WHAT CAN YOU REQUEST FROM THE ARC?
DISCOVERY INTERNATIONAL AWARD (DIA’s) - DP
• Not time limited (was 12 month per award over life of the
project) but CI’s must reside predominantly in Australia for the
duration of the project
• No funding limit (was $20K per year of the project per CI or PI)
• For international airfares, reasonable local travel, a living
allowance and consumables
• Is a ‘special condition’ – must be separately and fully justified
See pp 31 – 32 of the funding rules
CRICOS Provider Code: 00113B
WHAT CAN YOU REQUEST FROM THE ARC?
Discovery Australian Aboriginal & Torres Strait Islander
Award (DAATSIA) - IN
• Awarded for same duration as project
• Can be requested at one of 5 salary levels
• Can only request one per round
• Cannot be awarded teaching relief
• Is a ‘special condition’ – must be separately and fully
justified
See pp 44 – 45 of the funding rules
CRICOS Provider Code: 00113B
WHAT CAN’T YOU REQUEST FROM THE ARC?
•
•
•
•
•
Bench or lab access fees
Capital works and infrastructure
Costs not directly related to project
Student fees, contributions or loans
CI or PI salaries
See pp 11 of the funding rules
CRICOS Provider Code: 00113B
DEAKIN UNIVERSITY SUPPORT – PHD STIPENDS
•
•
•
•
Project must be suitable for a student i.e. there must
be a clear and defined role & an appropriate
supervisor
Must be written into the proposal
As it is legitimate to ask the ARC for a stipend - weigh
up whether you are better to request from the ARC
or use the DU support as part of the application
Cost at $25,849 per annum – must be listed as “inkind support”
CRICOS Provider Code: 00113B
BUDGET JUSTIFICATIONS
• The ARC provides 5 pages in which to justify your
ARC requested budget items – USE THEM!
• All requests must be strongly justified and
substantiated
• Make sure your justification mirrors the budget
table (use the same headings)
• Make it easy for the reader
CRICOS Provider Code: 00113B
BUDGET JUSTIFICATIONS
• Budgets are closely scrutinised by assessors and
College of Expert members
• Ensure you understand how your budget has
been constructed
• Do NOT simply reiterate your budget table in the
justification section – provide a compelling
argument to show WHY you need funding
CRICOS Provider Code: 00113B
BUDGET JUSTIFICATIONS - TRAVEL
• Travel costs must be strongly justified
• Remember the option of listing some travel under
field work and/or any Discovery International
Award request if legitimate
CRICOS Provider Code: 00113B
COMMON BUDGET ISSUES AND MISTAKES
• Poorly costed budgets – using estimates rather
than costs that can be substantiated
• Justifications that don’t match the budget table
(eg incorrect figures, different years listed)
NB: Carefully align your budget justification with
your budget table. If you amend your budget,
amend your justification sections
CRICOS Provider Code: 00113B
COMMON BUDGET ISSUES AND MISTAKES
• Incorrect salary rates (use our salary calculator)
• Inclusion of EB salary increases (indexation)
• Do include salary increments but NOT EB
increases
Use salary rates as at time of submission – provided
in our salary calculator
CRICOS Provider Code: 00113B
FINAL BUDGET NOTES
•
•
•
ALL Requests must directly relate to the program or
research and all must be strongly justified
Keep budget table descriptions simple - elaborate in
the Justification Section
Keep descriptions relevant across all years to reduce
the need to edit each entry in every year e.g.
“Research fellow level A steps 6-8 @1.0 FTE + 28% oncosts
Years 1 - 3”
CRICOS Provider Code: 00113B
TIPS FOR COMPLETING YOUR RMS BUDGET
• Construct the budget outside of RMS (use excel
spreadsheets that we provide)
• Read the Instructions to Applicants before cutting
and pasting the budget in RMS
CRICOS Provider Code: 00113B
DEAKIN RESEARCH WEBSITE
• Templates; salary calculators; sample excel
budgets, PhD stipend rates, compliance
checklist and links to other information is
available at
http://www.deakin.edu.au/research/researchersupport/grants-and-contracts/find-funding/arcdiscovery-projects-2016
CRICOS Provider Code: 00113B