Transcript Lisa Hodge - Faculty of Health Sciences

McMaster University CIHR Information Session
CIHR Info Session
Tuesday January 21, 2014 1:00 - 3:30 pm
MDCL 3020
1:00
Welcome — Wendy Hollinshead, Asst. Director,
Health Research Services
1:05
Lori Burrows, University Delegate-updates on
CIHR REFORMS
2:15
Snack Break
2:30
e-Approval, Research NET, and CIHR Open
Operating Grants – Lisa Hodge, Sr. Advisor, CIHR
3:00
Q & A – Lori Burrows
3:25
Closing Remarks –Wendy Hollinshead, Asst. Director,
Health Research Services
*Peer Review past and present --CIHR Peer Review Members at the CIHR website
http://www.cihr-irsc.gc.ca/e/39399.html
INTRODUCTION
• Lisa Hodge, Sr. Grants Advisor, CIHR
[email protected] ext 26367
• Jennifer Snow, Senior Grants Advisor
[email protected] ext 28141
Highlights of Materials to be presented:
Updates- CIHR REFORMS
e-Approval-on Research NET
What do you need to do?
-process and review tips
CIHR Reforms: What it means for you?
Open Operating (OOG) will disappear after March 2015
March 2, 2015 is a “transitional” FINAL OOG
March 3, 2014 Operating is last regular OOG
“streamlining review” will turn into 2-stage piloted reviewing
Foundation grants once a year and Project grants twice a year
e-Approval and Research NET
ALL institutions are on e-approval since Fall 2009 Operating grants competition
What is e-approval? How it works
Hitting “SUBMIT” - who you are ‘submitting to’
INTERNAL REVIEW
The signature process via HRS
e-Approval: Step by Step
e-Approval is not used for all CIHR!!! If it is you will get a message when
you start your submission
OOG Registration is mandatory if you are planning on submitting a
full Application
-Registration requires a CIHR PIN; new applicants must request a PIN
-Common CV and CCV confirmation # is required
All information provided to CIHR at registration can be revised in
the full application Except:
•Name of Nominated Principal Applicant
•Project Title
•Chosen Peer Review Committee***
***it is crucial to choose correctly; review the committee descriptions for assistance or
contact the committee Scientific Officer for direction http://www.cihr-irsc.gc.ca/e/4657.html
Industry Partnered Operating - also due March 3, 2014
 Review is done by paper review- NOT
online by e-approval
 Similar to a regular Open Operating, but
different in the partnered aspect
-industrial partner must bring new $$$
 Must include overhead in the
partnered contributions as part of the
partner budget
#1 --- CHOOSE YOUR “INSTITUTION PAID” on Research NET
If you DO NOT choose your institution paid in Project Details—(in the Enter Project
Information section), you will not be notified of yellow highlighted institutional deadlines.
Common CV: Different types of CVs and confirmation #s
Canadian Common CV: https://ccv-cvc.ca/
produces a new confirmation # with revisions
 Repository for CV information to be used to assemble various
types of CVs for grant application submission
 Different types of CV depending on agency
 CIHR CCV:
4 Kinds:
Academic, IAB, Knowledge User, Registration
 REGISTRATION CV and ACADEMIC CV used for Operating grants
Timeline for CIHR 2014 Spring Operating Grant
(Applicant action items are in green boxes)
February 3, 2014
Registration* deadline – Applicant must register for Research NET
February 4
Applicant will receive e-mail receipt of registration and notified of INTERNAL deadline
Allow 10-14 days to complete the Peer Review process
February 4
FHS Applicants must arrange Mandatory Peer Review (PRF) with Department and Peer
Review Facilitator
February 24
HRS INTERNAL Deadline; Applicant must hit ‘SUBMIT ’ on Research Net;
PRF & Checklist due in HRS
February 28
Last day for HRS to return online application to Applicant
March 3, 2014
Applicant to hit ‘SUBMIT’ by 4:00pm EST
(Applicant must upload signature pages as pdf attachment prior to submitting)
June 30, 2014
CIHR Announcement of final regular Open Operating Grants competition results
* If you do not Register, you CANNOT submit a full Application
Get started on Peer Review!
Mandatory Peer Review (FHS only)*:
Peer Review Feedback Form (PRF)



Department Peer Review Facilitator arranges Peer Review
sign off required, by internal deadline, prior to HRS review
institutional signature not possible without it
PRF and Health Research Services (HRS)
**receipt of PRF from researcher signals HRS online review of Application:
-email, delivered, or faxed signed (by facilitator and reviewer) PRF
*Non-FHS are exempt but may arrange peer review through ROADS office
-contact Cynthia Belaskie, Sr. Advisor, [email protected] or ext. 21581
**review begins when signed PRF and signed HRS Checklist are received AND
applicant CONCURRENTLY hits “SUBMIT” on ResearchNET
Peer Review Facilitator Contacts
INTERNAL Review Deadline is set on Research NET by HRS
HRS Internal Review Deadline: Feb 24th 4:00 pm
Represents the date and time ALL applicants must submit materials online via
Research NET
 Hit ‘SUBMIT’ on Research NET to submit to the institution (HRS) for INTERNAL
review AND hand in/deliver/email/fax required INTERNAL paperwork
FINAL deadline is reset after applicant hits “SUBMIT” for INTERNAL deadline;
application is returned online to Research NET after internal review is completed
Allows enough time to revise and “tweak” before FINAL submission deadline
Note: Review on Research NET does not allow for HRS comments or corrections to be made to the application online
via Research NET; separate e-mail with comments/suggestions will be sent to the applicant
TIPS and TRICKS for meeting the INTERNAL Review Deadline
Participants—can change up until you hit SUBMIT for FINAL
deadline (missing CCV conf # can cause issues; flip to collaborator if missing
info for INTERNAL review, then flip back to co-app for FINAL deadline with
correct CCV conf #)
Budget—fleshing out Research NET module is better (for
reviewing it is easier to see ineligible items from online module rather than
draft boxes/tables/spreadsheets)
DRAFT—better to indicate areas of “draft state” (I review
whatever I get—if you are still working on bits, use highlighting or indicate
”more to come” or obvious notes to me that you are missing material)
JUSTIFY—sell your work in your budget (budgets can be high or
low, padded or not; reviewers know. Use justification to clarify, not to stuff
more documents that say the same thing. Charts/tables, etc . should provide
more insight into budget items or the associated aims rather than just
reiterating numbers)
REQUIRED PAPERWORK: What HRS needs from ALL applicants at INTERNAL Deadline
Hit “SUBMIT” on Research NET to submit your online application for
INTERNAL review (not the same as Peer Review)
AND
Paperwork required for institutional sign off:
•Signed INTERNAL signature form or Faculty Checklist (HRS/ROADS)http://fhs.mcmaster.ca/healthresearch/administration_forms.html
•signed PRF (peer review) Form
•Signature page 1 – Routing Slip
•Signature page – TO BE SIGNED BY INSTITUTION (leave blank)
•Biohazard or any other ethics clearances ready at time of application
Once all of these materials are received, e-Approval is possible
WHAT Paperwork HRS Needs from FHS Applicants by the INTERNAL deadline
Institutional signat
Deadline Extensions for Reviewers
Those currently on a CIHR review panel (or
recently on a panel) may be granted a 2 week
extension to submit for the OOG
HRS needs to know to reset your deadlines on
the system
INTERNAL review online is still required
(just 2 wks. Later)
CONTACT CIHR to verify and send email to Lisa Hodge to
confirm your reviewer deadline extension
Resources: McMaster CIHR website
http://fhs.mcmaster.ca/healthresearch/cihrresourcesforoog.html
THINGS TO REMEMBER
PRIORITY FUNDING
-frequently overlooked; no longer automatic
-added source of funding
SOME COMPETITIONS ARE NOT e-APPROVAL
-other competitions with same deadline
-always check with HRS
INTERNAL DEADLINES ARE REAL
-always 2 wks. ahead unless e-approval
-respect that other work exists
Internal Review: Common Issue (to Avoid)
Format—12 pt. font, ¾” margins,
header/footer, page limits (11 versus 13 for 2+ PI)
Budget—eligible items (equipment, benefits*)
Eligibility—faculty appointment
Signature pages (missing)
Missing the INTERNAL review deadline
*benefits rates have been updated---see “Operating Grant Resources” on the HRS-CIHR
website http://fhs.mcmaster.ca/healthresearch/research_fundingsource_cihr.html
NEW! CIHR FINAL Deadline time change
Effective January 2011 for ALL Research NET submissions
16:00 (8:00 PM) EST is the NEW GLOBAL CIHR submission deadline
(Midnight is NO LONGER the FINAL deadline for CIHR online submissions)
If you miss the CIHR 8:00 PM EST deadline, your application WILL NOT
be submitted to the CIHR competition
HRS INTERNAL DEADLINE is ALWAYS 4:00 pm EST or earlier
for any CIHR Research NET online e-approval submissions
Helpful CIHR Links
Visit us often at www.cihr.ca
CIHR Operating FAQ
http://www.cihr-irsc.gc.ca/e/44787.html
Current funding opportunities
http://www.researchnetrecherchenet.ca/rnr16/search.do?fodAgency=CIHR&fodLanguage=E&all=1&search=true&org=
CIHR&sort=program&masterList=true&view=currentOpps
Grants and Awards Guide
http://www.irsc.gc.ca/e/805.html
For further assistance contact Lisa Hodge [email protected] at ext. 26367
These materials are available at http://fhs.mcmaster.ca/healthresearch/research_fundingsource_cihr.html