Heritage Lottery Fund

Train the Trainer event Meet the Funder 29 th November 2013

Outline of the session

We will look at: • What is heritage • Overview HLF grants programmes • Developing project ideas and completing the application • How we assess applications • Next steps

Countryside and Nature

Museums, Records and Archives

Designed Landscapes

Historic Buildings and Sites

Industrial, Transport and Maritime

Cultures and memories

Who can apply?

Public and constituted not-for-profit organisations including:

• Community or Voluntary groups • Youth clubs or organisations • Charities or trusts • Parish councils • Local authorities • Other public sector organisations

Our grant programmes:

Sharing Heritage

£3,000 - £10,000 • One, short application form • Decision in 8-10 weeks • No minimum partnership funding but some contribution welcome • minimum of - one outcome for people.

Wednesbury Local History Project Wednesbury History Society Awarded: £4,341 through (Awards for All in 2008)

Local people created an exhibition relating to the history of Wednesbury and its community.

Our Heritage

£10,000 to £100,000 • One, short application form • Decision in 8-10 weeks • No minimum partnership funding but some contribution - in cash or in kind • Minimum of - one outcome for heritage - one outcome for people • Mentors

Stories from Sandwell Sandwell Irish Community Association Awarded: £48,800

30 volunteers received training in oral history techniques to record people’s memories of moving to Sandwell from Ireland. The project participants shared this heritage with young people by creating an education resource and with wider audiences through a travelling exhibition, CD & website.

First World War: then and now

£3,000 - £10,000 • One, short application form • Decision in 8-10 weeks • No minimum partnership funding but some contribution welcome • minimum of - one outcome for people

Focus Insight Blinded by war Awarded: £10,000

Volunteers are discovering the impact of the War on medical developments as medics responded to poison gas attacks and battlefield injuries. People are learning about heritage through research visits and a wider range of people will engage with heritage through podcasts produced in different languages.

Young Roots

Grants for £10,000 to £50,000 •Projects delivered by 11–25 year olds for up to 2 years • Short application form, decision within 8-10 weeks.

• Delivered through partnerships of heritage and youth organisations • No minimum partnership funding but some in cash or in kind • Mentors

Our Smethwick North Smethwick Development Trust, Sandwell Community History and Archive Service Awarded £24,300

Young people gained a better understanding of their local heritage, such as the visit of Malcolm X in the 1960s and the importance of industry in the area. They produced murals so wider audiences could learn about their research.

Other programmes:

Heritage Grants

£100,000 and above

Grants for Places of Worship

£10,000-£250,000 We have a number of new programmes to support heritage organisations become more

financially resilient

, or for organisations taking on

new responsibilities

for heritage.

Details are on our website, but please talk to us if you would like more information.

Digital Policy

• We now have some specific requirements for all projects that involve producing something in a digital format e.g. website, phone app, digitised archive • This is not a new programme • For more information see our website http://www.hlf.org.uk/HowToApply/furtherresources/P ages/Newdigitalpolicyandrequirementsfordigitaloutput s.aspx

Priority Development Areas

• Areas and groups that have benefitted less from our funding in the past: • Sandwell • Black, Asian and Minority Ethnic and Refugee (BAMER) organisations or projects which target BAMER communities • Not ring-fenced funding for the area • More support, time and resources from HLF development team

What makes a good application

Outcomes

We assess projects based on the difference they achieve for: • heritage • people • communities Outcomes are proportionate to the level of grant the applicant is applying for. Some outcomes are weighted; however, you should determine which ones they want to achieve.

Outcomes for…

Heritage •Better managed •In better condition •Better interpreted and explained •Identified/ recorded People •Developed skills •Learnt about heritage •Changed their attitudes and/or behaviour •Had an enjoyable experience •Volunteered time Communities •Environmental impacts will be reduced •More people and a wider range of people will have engaged with heritage •Your local area/ community will be a better place to live, work or visit •Your local economy will be boosted •Your organisation will be more resilient

The Corner Shop Project Black Country Touring £50,000

This project explored the changing fortunes of Black Country corner shops between 1950 and 2010, and the diverse communities they have served.

Outcomes within your project

AIM: Explore the heritage of Black Country corner shops 1950-2010

Recording oral histories Training volunteers to conduct interviews Creating School packs Heritage will be identified and recorded People will develop skills More people and a wider range of people will engage with heritage

How we assess applications

• Does the project have a heritage focus?

• Is there a need and demand? • What is the benefit to the public?

• Is the project well planned? Will it be well managed?

• Is it financially realistic?

• What difference will it make?

Section 2 The heritage

What is the heritage the project will focus on?

• Why is the heritage important? • Is it relevant to the UK’s heritage • Is it focused?

Is the heritage focus clear? The project could focus on:

• Themes • Time periods • Geographical area • Specific events

Section 3 What need and opportunity is the project responding to?

Heritage need:

• Such as a landscape in need of conservation, or a gap in the archives •Seek advice - E.g. English Heritage, local Wildlife Trust, Conservation Officer , local archive service

Community Need:

• Are local people or groups interested in the project?

• Provide letters of support Have the group researched what already exists?

Section 4 4 What difference will the project make?

• Which outcomes will the project achieve?

• What is the base line the organisation is starting from?

• How will the organisation measure the difference made?

• How will outcomes be sustained after the project is completed?

Value for Money

Is your grant request in balance with the benefits of the project?

Can the organisation meet ongoing maintenance or revenue costs?

Has the organisation accurately costed everything they need?

Detail required in budget

This will show how your project will offer good value For example;

Cost Heading Description H

Equipment and materials You can add in extra lines to the budget, for more detail Recording equipment for Oral History recordings 1 x £500 Microphones 4 @ £40 each Costumes for drama production 20 costumes @ £500

How much £ VAT you cannot claim back £ Total £

500 160 500 60 20 0 560 180 500

What can be included in the costs

• All costs related to delivering the project • Staff to carry out the project • Sources of expertise e.g. Professional Fees • Mentors • VAT • Contingency • Evaluation costs (between 1% and 3% of grant amount) • Full Cost Recovery

Non Cash Contributions & Volunteer Time

Non cash contributions -

Things you need but do not have to pay for

Details of non cash contributions

Use of meeting room (£15 per hour for 10 hours over life of project)

Estimated value

£150

Volunteer Time -

time people contribute to the project rather than taking part

Description of Volunteers' Tasks

Providing professional oral history training

No of Days £ a day

2 350

Estimated Value

700

Top tips

• Read the guidance - and the checklist in the form • Get advice - from us, other organisations and successful projects • Be clear and check your application – avoid jargon and ask someone to read your application form • Don’t start your project before we have assessed it • Make sure someone other than the main contact signs your declaration

How to apply online

You will need to remember your email address and password to log back into your account!

You will need to select the programme under which you will apply

Making an application

All project enquiry forms and application forms are now completed online via our website www.hlf.org.uk

For IT support contact:

[email protected]

Include your log-on email address and password, and your project reference number, if known.

How can the development team help?

Provide advice and support Project enquiry form (expression of interest form if under £10,000), available on our website Workshops in our office every month

Next steps Our Website: www.hlf.org.uk

• Online enquiry and application forms • Guidance • Case Studies • Information about your local area • Press Releases • E-Bulletin • Features

How to keep up to date with HLF

• Check out our West Midlands events page www.hlf.org.uk • Youtube channel www.youtube.com/user/HeritageLotteryFund • Follow us on twitter @HertiageLottery • For Young Roots join us on facebook

Contact Us

Development Team

Catherine Kemp (

Sandwell contact) [email protected]

Liz Shaw Laura Birkett

[email protected]

[email protected]

Katie Lloyd

0121 616 6882 0121 616 6879 0121 616 6883 [email protected] 0121 616 6880

Heritage Matters