Transcript OPS - OCHA
Online Project System (OPS)
for Consolidated / Flash Appeals
CAP Section
April 2012
http://ops.unocha.org/
Office for the Coordination
of Humanitarian Affairs (OCHA)
CAP (Consolidated Appeal
1
Process) Section
Office for the Coordination
of Humanitarian Affairs (OCHA)
CAP (Consolidated Appeal
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Process) Section
OPS Topics
What is OPS?
How to register in OPS?
How to upload a project?
How to revise a project?
How to use OPS data?
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of Humanitarian Affairs (OCHA)
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What is OPS?
A web-based database for Consolidated and Flash Appeals
Projects
Who can access it?
UN agencies and NGOs participating in consolidated or
flash appeals
What is it for?
- To facilitate information-sharing and the appeal review
process for humanitarian actors
- To allow organisation to directly upload/update their
projects
- To facilitate Cluster Lead Coordinators’ review and
approval of appeals projects
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of Humanitarian Affairs (OCHA)
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Process) Section
Complete the registration process online. Click on New
User to start the process
Create your account (indicate your e-mail, set your
password)
Complete your User Profile online (contact details, select
your “role”, select your organization)
Submit the access request to the OPS administrator
Check your e-mail! The OPS Administrator will send you
the access link within 24h
Activate the access link received by clicking on it
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of Humanitarian Affairs (OCHA)
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User Profile
Search for your
organizations by
acronym or full name
Scroll the list and select
Office for the Coordination
of Humanitarian Affairs (OCHA)
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Make sure you select
the correct role
OPS edit rights
depends on the role
Roles are based on
tasks to be
performed in the
appeal process
Only official Field
Cluster Lead
Coordinators can
register with this role
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of Humanitarian Affairs (OCHA)
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of Humanitarian Affairs (OCHA)
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of Humanitarian Affairs (OCHA)
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of Humanitarian Affairs (OCHA)
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of Humanitarian Affairs (OCHA)
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of Humanitarian Affairs (OCHA)
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Enhanced Geographical Field
First complete the uploading of all project data and click
on “save and stay” on your project
Then click on “Add/Edit” on the EGF field
Select the locations of your project activities from the
highest administrative level
The locations will be displayed on the project sheet in
PDF/WORD and will also be available on the Project
Summary Tables page in excel format
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of Humanitarian Affairs (OCHA)
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Click on the
PDF/WORD icons
at the top of the
project online form
Download the full
project sheet
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of Humanitarian Affairs (OCHA)
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Who can do what when
Field Process
HQs process
Roles
Draft
Approved
by cluster
Agencies
HQ
OCHA
UN/NGO Field
Programme
Officer
Edit
View
View
View
Cluster Lead
Edit
Edit
View
View
HC
Edit
Edit
View
View
OCHA Field
Edit
Edit
View
View
Agencies/NGO
HQs
Edit
View
Edit
View
OCHA HQ
View
View
View
Edit
OCHA CAP
Edit
Edit
Edit
Edit
Office for the Coordination
of Humanitarian Affairs (OCHA)
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Project Revision
Click on the “Revise” button at the top of the online project form
Only the Appealing organization can initiate a project revision
Projects can be revised any time during the appeal year
The project revision has to be approved by the Cluster Lead
Office for the Coordination
of Humanitarian Affairs (OCHA)
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Withdrawing a project
Do not use the “reject” button in a revised project
No funding received
Some funding received
set the revised requirements to 0
revised requirements to match
funding received
Check your project funding directly on FTS or on the FTS
link in OPS
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of Humanitarian Affairs (OCHA)
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Using the OPS data
Review projects
and process
Contact lists
Who is doing
what where:
spot gaps and
overlaps
Maps and tables
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of Humanitarian Affairs (OCHA)
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Using the OPS data: EGF
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of Humanitarian Affairs (OCHA)
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OPS and FTS
Projects
list with
project
sheets
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of Humanitarian Affairs (OCHA)
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FTS list of projects and project
sheets
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of Humanitarian Affairs (OCHA)
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OPS and FTS
Appeal
document
Projects
volume
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of Humanitarian Affairs (OCHA)
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For further information:
Consolidated Appeal Process (CAP):
http:// www.unocha.org/cap
Financial Tracking Service (FTS):
http://fts.unocha.org
Online Project System (OPS):
http://ops.unocha.org
Inter-agency Standing Committee (IASC):
http:// www.humanitarianinfo.org/iasc
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