Transcript Programs - Medical Student Resources

The Ranking Process
Neil Parker
Meredith Szumski
Jason Bergschneider
Class of 2014
Mandatory Meeting
Overview of Session
1. Demystifying the Process
• Timeframe and Deadlines
• Match Day Details
2. Sticky Situations
• Advice and NRMP rules
3. NRMP Logistics
• Costs
• Couples Matching
• Verifying Rank List
4. NRMP Algorithm
5. The SOAP at UCLA
6. Recap and Questions
Important Dates and Timelines
Important Dates
Jan 15
ROLIC opened on Web for lists
Feb 24
Last day we advise you touch your list
Feb 26
Applicants’ and Programs’ lists are due
by 5:59 PM L.A. time (PDT)
Friday, March 14th
9:00AM
Email notification from NRMP to ALL students
regarding eligibility for the SOAP (scramble)
process.
According to Section 7.1 of the Match Participation Agreement for Applicants and Programs, applicants must be (a)
registered in the Matching Program; (b) eligible to enter graduate medical education on July 1 in the year of the Match;
and (c) partially matched or fully unmatched in order to be eligible to participate in SOAP. Applicants are deemed
ineligible to participate in SOAP if they fail to meet any of the criteria listed above.
EVERYONE GETS THIS EMAIL—it does NOT mean you did not
match
Monday, March 17th
8:30AM
Phone call from Meredith on your cell phone to let
you know if you did NOT match
9:00AM
All applicants can log on to NRMP to learn IF you have
matched to a program
9:00AM
SOAP PROCESS BEGINS
Match Week
The SAO is Closed All Week
Tuesday
SOAP INTERVIEWS
Wednesday
SOAP OFFERS
Thursday
SOAP OFFERS Continue
SCHOLARSHIP DAY @ COVEL COMMONS
Friday
MATCH DAY @ COVEL COMMONS
-Drew students go to Drew University
Senior Week
May 28th
Senior Banquet (ALL STUDENTS)
May 29th
Drew Banquet
May 30th
Senior Breakfast
Hippocratic Oath Ceremony
(ALL STUDENTS)
May 31st
Drew Graduation Ceremony
Sticky Questions and Strange Situations…
Sticky Questions:
Rules & Regulations
Q:
During my interview, the program director asked me about other
programs to which I had applied. Am I obligated to provide that
information?
A:
Section 6.0 of the Match Participation Agreement prohibits programs
from requiring applicants to reveal the names or identities of programs
to which they have or may apply. Any program that requires an
applicant to disclose such information is in violation of NRMP policy and will
be investigated by the NRMP.
Our Advice?
Keep your response general—”I’ve applied all over the
country—I’ve really enjoyed seeing so many programs…” and
then turn it back to them “But I love the idea of training here
because….
Sticky
Situations:
Sticky Questions:
Pre-Match Communications
Pre-Match
Communications
What’s the NRMP Rule?
Section 6.0 Restrictions on Persuasion
“One of the purposes of the Matching Program is to allow both applicants and
programs to make selection decisions on a uniform schedule and without coercion
or undue or unwarranted pressure. Both applicants and programs may express
their interest in each other; however, they shall not solicit verbal or written
statements implying a commitment.
It is a breach of the applicable Match Participation Agreement for either party to
suggest or inform the other that placement on a rank order list is contingent upon
submission of a verbal or written statement indicating ranking intentions. In
addition, it is a breach of the Match Participation Agreement for a program and
applicant in the Matching Program to make any verbal or written contract for
appointment to a concurrent year residency or fellowship position prior to the
Matching Program.”
Sticky Questions:
Rules & Regulations
Q:
I just got a note from one of the programs I applied to saying they are
going to rank me highly—so I’ll definitely match, right?
A:
No-see below
Famous East Coast School
Boston, MA 02138
Dear Applicant:
We have thoroughly enjoyed your visit with us and it is clear that you
will excel wherever you choose to go.
You represent the kind of candidate that has traditionally done well
in our program and we hope to have the opportunity to work with
you in the coming year.
Yours sincerely,
Program Director
TheSticky
MatchQuestions:
Commitment
A Binding Commitment
SECTION 5.1:
“The listing of an applicant by a program on its certified rank
order list or of a program by an applicant on the applicant's
certified rank order list establishes a binding commitment to
offer or to accept an appointment if a match results.
Failure to honor this commitment by either party participating
in a match will be a breach of this Agreement and may result in
penalties to the breaching program or applicant…”
Applicant Violations-Common Reasons
– Applicant fails to honor the match commitment
– Applicant fails to provide complete, timely, and
accurate information to programs
– Applicant discusses or accepts position in another
program prior to receiving a waiver from the NRMP
What happens?
The Investigation
•
•
•
•
•
•
•
Report potential violation to Executive Director
Information gathered by NRMP
Preliminary Report reviewed by all parties
Case reviewed by Violations Committee
Review Panel Report to violator
Violator can arbitrate
Final Report distributed
Violation policy is at www.nrmp.org
Violation by an Applicant
• Final Report sent to:
– Applicant’s medical school
– Directors of residency programs
– American Board of Medical Specialties
– FSMB* (if applicant is to be permanently barred)
– Interested parties
• Applicant may be identified as a match violator in R3 System
or barred from future matches for up to three years, or
permanently.
• Applicant may be barred from match-participating programs
for one year.
1. Select a Card and Memorize it
When ready tell the all knowing and omnipotent
NRMP Rank Advisor you have made a choice
2. When ready tell your neighbor your card.
Let me know when you
have shared your Choice
I will now REMOVE your card from the deck
Presto!
Your Card has Vanished
from the Deck… anD so
has your Match Choice
NRMP Costs
NRMP Registration
Fee:
$60 (late fee +$50 )
Main Rank List:
FREE (up to 20 Programs )
$30 per program for each additional program
Supplemental List (prelim):
FREE (up to 20 Programs )
$30 per program for each additional program
Couples Match:
FREE (up to 30 Programs each
or 900 couple combinations )
$30 per couple for each additional program
Couples Match
FAQs
• Can I match as a couple?
• By individual
• By City
• Do each of us have to submit a list?
• Do I need to know my “partner’s” AAMC ID (NRMP #) for my
list?
• If one goes unmatched, will the other?
• Will you get me a partner?
Couples Information
ANSWERS
• Any two applicants can couples match Register with ERAS and NRMP
• 30 programs can be ranked by each partner
• Each partner enters their own list. Lists MUST have same number of ranks
• Applicants participating as couple can rank same program more than once
• Use special code (999999999) to indicate when one partner is willing to go
unmatched if other partner matches. Code should be used at bottom of lists
when other acceptable program pairs exhausted
• Couples matching done on PRIMARY list only – supplemental rank order
lists are NOT linked
http://www.nrmp.org/match-process/couples-in-the-match/
Rank Lists Imperatives
1. Rank a minimum of 10 programs
2. Algorithm is not dependent on length
3. Order should be in YOUR preference
 First Choice is YOUR #1 -not the “national rank”
4. Safe programs go at end
NO… You don’t want to Scramble/SOAP!
Making Your Rank List:
Getting Started
Until Grad Check
and Step 2 are
completed
May have list for each
Primary program
referred to as
“Supplemental”
The Algorithm
How to rank so you MATCH!
Algorithm
• Applicant Proposing System
• System goes down the applicant’s list and makes
tentative matches in Program list
• Continues till all applicants have had their list
completed or “tentative” match is made
• “Stable” Match when applicant and programs
have their highest preference; then it gets Locked
• http://www.nrmp.org/match-process/match-algorithm/
Algorithm Example
• Eight UCLA students applying in Internal
Medicine
• Four Training Programs, each with 2 positions
• Can all programs and students match?
• Will they?
Algorithm Info
Programs
• Mercy (Assured)
• City (Worried)
• General (Weak)
• State
Students
• Anderson (Assured)
• Brown (AOA)
• Chen
• Davis
• Eastman
• Ford
• Garcia
• Hassan (Worried)
Example of Matching
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•
•
•
Eight Applicants
Eight Program Positions
Variable Quality of Programs
Variable Competitiveness of Applicants
• Does every person and program match ?
Quick Review:
Is it OK to…
 Tell program/student…
 they are top of your list?
 will list you #1?
 will list you #1 if you list me #1?
 Sign a contract before Match?
 Withdraw from the Match?
 Change mind after Feb 26th?
 Change mind after the results are
announced?
 Defer Primary or Advanced appointment?
Unmatched Applicants:
The SOAP Process
SUPPLEMENTAL OFFER AND ACCEPTANCE PROGRAM
What is SOAP?
What
SOAP is not a second match. It is a series of offers by programs where...
• Applicants express Interest by applying to programs.
• Programs express preferences by submitting list(s) of applicants.
• The R3 System offers positions to applicants in order of a program’s preference.
• Applicants can receive multiple offers in any round.
• Positions offered/accepted during SOAP establish a binding commitment enforced
by the Match Participation Agreement
How is this different than Scramble?
1. You may apply to unfilled programs only through ERAS®, only if you are in the
Match and you will be allowed access only to the categorical, preliminary, and/or
advanced unfilled positions for which you are eligible.
2. Other individuals or entities are prohibited from initiating contact on your behalf
prior to contact from directors of unfilled programs.
3. If you reject an offer or if an offer expires at the conclusion of the two-hour SOAP
round, that offer will be gone for ever.
Everyone:
Plans for SOAP
• Fill out SOAP planning worksheet before Feb 24th
• Ensure you are within 15 minute driving distance to
UCLA on Monday March 17th
• Have ready to go:
–
–
–
–
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SOAP Worksheet
CV/PS on memory stick
Laptop & Cellphone (with chargers)
SAO’s phone number (310.206.0434)
College Chair’s phone number
8:30amPT
9:00amPT
11:00amPT
12:00pmPT
8:55amPT
9:00amPT
5:00amPT
11:00amPT
8:30amPT
9:00amPT
9:00amPT
SOAP TIMELINE for UCLA
MONDAY MARCH 17th
8:30AM Notified by Meredith if unmatched
9:00AM Come to SAO (the office will be closed-just knock and a staff
member will let you in)
 Meet with Dr. Parker and Meredith
 Review SOAP plan
 Log-on to NRMP for list of unfilled programs
 Check-in with Jason regarding ERAS materials
 Set-up laptop workstation
 Call/meet with College Chair
11:00AM SOAP Begins
 Enter application on ERAS®
You may apply to unfilled programs only through ERAS®, and you will be allowed access only
to the categorical, preliminary, and/or advanced unfilled positions for which you are eligible.
SOAP TIMELINE
TUESDAY MARCH 18th
6:00AM
Wake-up and prepare
Interview requests *may* begin at this time
12:00PM Call the SAO and check-in with progress
(310.206.0434)
SOAP TIMELINE
WEDNESDAY, MARCH 19TH
8:30AM Programs Finalize their rank list
9:00AM ROUND 1 OFFERS EXTENDED
9:05AM ACCEPT OFFER
9:15AM CALL THE SAO WITH UPDATE @ 310.206.0434
SOAP TIMELINE
WEDNESDAY MARCH 19TH
11:00AM ROUND 2 OFFERS EXTENDED
 Accept Offer
 Call the SAO/College Chair with update
THURSDAY, MARCH 20TH
6:00AM ROUND 3 OFFERS EXTENDED
 Accept Offer
 Call the SAO/College Chair with update
9:00AM ROUND 4 OFFERS EXTENDED
 Accept Offer
 Call the SAO/College Chair with update
11:00AM ROUND 5 OFFERS EXTENDED
 Accept Offer
 Call the SAO/College Chair with update
Rules
about
SOAP
SOAP
RULES
SOAP-eligible applicants:
Unmatched or partially matched and eligible to enter GME on July 1
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Can apply only to Match-participating programs
Access to unfilled positions restricted by match status
Must use ERAS® to apply to programs
Can select only unfilled Match-participating programs in ERAS®
Cannot use phone, fax, email, or other services
Cannot have another individual/entity contact programs
Can accept positions only through SOAP during Match Week
Can apply to non-Match participating programs after Match Week
http://www.nrmp.org/residency/soap/
Final Lessons
DO
DON’T
• Make your list LONG enough
• Only rank programs you want /
are willing to go to
• Put programs in your real desired
order
• Make #1, 2… YOUR # 1, 2 not
national reputation
• Certify your list on the web each
time
• Make your list TOO short
• Rank “safe” program solely to
prevent going unmatched (unless
willing to go)
• Put “safe” at the top to get first
choice
• Make your list based on someone
else’s goals, desires, advice
• Try to GAME the system
Remember…
• There is no list that is too long
• Do not believe the program director on where
they will rank you
• There is no way to Game the system
• Rank lists are confidential
• Only YOU know which program is #1
And Remember…
We are here for youGood luck!
Questions?
[email protected]
[email protected]
[email protected]