Transcript Search Database - DI County Scans

Welcome to the DI County Scans
Reference Guide
____________________________________
This reference guide is designed to help you
navigate our site by showing you how to :
Sign up & Log in
Pricing Detail
Search for documents
And more.....................................................................
To move through the tutorial use the buttons at the bottom of each page for
navigation.
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TABLE OF CONTENTS
REGISTRATION
PAGE 3
LOGGING IN
PAGE 4
PRICING INFO
PAGE 5
ADDING FUNDS
PAGE 6
MY ACCOUNT
PAGE 7
SUBSCRIBING
PAGE 8
SELECTING A COUNTY
PAGE 9
SEARCHING THE DATABASE
PAGE 10
SEARCH RESULTS
PAGE 11
SEARCHING MANUAL BOOKS
PAGE 12
SEARCHING MANUAL
BOOKS(contd)
PAGE 13
PRINTING OR SAVING TO
RUNSHEET
PAGE 14
USING THE RUNSHEET
PAGE 15
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REGISTRATION
The first step is to sign
up with our service.
From the “home” page
select the “sign up” tab.
Please complete
the registration
form and then
click on register.
All of the fields
marked with a red
asterisk must be
filled out in order
to register
successfully with
our site.
Your email address will be your log in ID. When you have
completed the registration form click on register. An email will be
sent to you with a temporary password. This password can be
changed from your account page.
PLEASE NOTE
Keep your password in a safe place. We do not retain this
information on our servers.
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LOGGING IN
After you receive your password you
can proceed to the log in screen.
Enter your email address (it is case sensitive)
Enter your password exactly as it is typed in
your email.
Sign in
If you forget your password, you can
apply for another temporary one.
As a new customer, the first time you log in
you will see a page with a list of available
counties.
.
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Pricing Info
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ADDING FUNDS
(For Administrators ONLY)
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My Account
THIS IS YOUR HOME PAGE. YOU WILL SEE THIS EACH TIME YOU LOG IN
For detailed information about your account, select the “My Account” tab.
My Counties. Shows
the counties you
have subscribed to.
View the counties you have subscribed to
Check your account summary
There are three levels of accounts available:
Change your password or account information
Level 1 is the Account Administrator. This is the person/company who sets up
the account. This level has full access.
Level 2 is the Administrative User. This is a user added by the Administrator
who can access the account with the exception of adding and removing counties
and adding money.
Level 3 is a User added by the Administrative User who can only research
indexes and documents.
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SUBSCRIBING
On this page you can choose which county(s) you want to subscribe to or unsubscribe.
Subscribed
Counties
Unsubscribed Counties
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SELECTING A COUNTY
Now that you are successfully registered, and subscribed to a county(s), you
are ready to begin your research.
The first step is to select “My Home” or “My Counties” from the menu bar.
From your list you can select the county you
wish to research. You can only research one
county at a time so when you are finished and
want to choose another county, click on “My
Home” or “My Counties” again.
Make sure you have a PDF viewer to view
documents from County Scans in your
browser.
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SEARCHING THE DATABASE
Your search will begin with a page similar to this depending upon the county you
are working with.
Many of our counties have two different types of search formats.
In this case, the first type is in an electronic form for the years
01/09/1987 – current.
The database includes documents of all types; Abstract of
Judgment; Deed of Trust; Oil and Gas; and more.
We will deal with searching the database first.
Click on “Search Database”
Depending on the county, the best way to search
is by instrument number and date range. Some
counties repeat their instrument numbers each
year so using the date range is helpful to narrow
your results. You can type in the date range or
use the calendar feature.
Other search parameters could be:
8/01/2011
20601
Volume and Page or
Grantor/Grantee name with date range.
When you are satisfied with your entries, click “submit”
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08/29/2011
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SEARCH RESULTS
This grid shows the results of your search. If you want to view the document immediately click on any of the
hyperlinks within the grid. (i.e.; highlighted description dates)
This document has two pages so click “next” so view the next page.
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SEARCHING MANUAL BOOKS
The second type of search is the manual books. These are the books the county used before
going to a database and merging all the book types together. Again, depending on the
county, there would be several types of book as listed below.
The manual books have been
reproduced as close to the County set
up as possible. If you are searching for
a Deed you would click the Deeds link.
1. Click drop
down arrow
3. Click the
“Search” Button
4. Select a letter
2. Select a year
range.
Not all of the index books
are by year range. Some
are numbered volumes but
they are all searchable
alphabetically.
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If you already know the volume and
page you can enter it here.
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SEARCHING MANUAL BOOKS
CONTINUED
Tool Bar:
Because of space considerations you will not be able to see the entire page on your
screen. Tool bar functions are available to help you move through the document,
zoom in and zoom out or skip pages.
.
You can also move to another document by using the
previous and next links
1.
After finding the
document you need from
the list below, use the
drop down arrow to select
the volume and type in the
page number
2.
Click on view.
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PRINTING OR SAVING TO RUNSHEET
After locating the document(s) you are interested you can perform one of the following actions:
Print the document or add it to a run sheet.
If you want to print the document, click print. Your printer configuration will open and you can
print in the usual way. When you choose to print the document the watermark will be removed.
This is also the point where you will be charged for the document set.
If you have more research you can add the document to your runsheet. If you choose this
option, click on runsheet.
You can also save the document to your computer by using the save feature on the toolbar.
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USING THE RUNSHEET
There are several ways to use the runsheet. You can add as many documents as you wish but
keep in mind that the more you add the slower your download time will be.
Naming and giving a description is optional but
recommended if you plan to add more than one
document or have more than one runsheet. Your
saved runsheet will remain available to you until
you delete it.
You can also begin a new runsheet
Open an existing one.
Save, Copy, Email or View your runsheet
Using the export feature will save a copy of the
index into an Excel spreadsheet, or the index
and images into a zip file on your computer.
This ends the tutorial. We hope it has been useful in helping you learn the basics of
how to use our website.
THANK YOU FOR BEING A DI COUNTY SCANS CUSTOMER.
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