Module 9: Control Project Change - The University of Texas at Austin
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Transcript Module 9: Control Project Change - The University of Texas at Austin
PROJECT MANAGEMENT
CERTIFICATE PROGRAM
CONTROL PROJECT CHANGES
Module 9
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Module Objectives
By module end, you will be able to:
• Understand how change is managed
on the project
• Understand the purpose for
monitoring and managing change
closely
• Understand what tools will be used to
manage project change
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Control Project Changes
• In Control Project Changes, the
project manager will:
– Continue to manage project work
– Focus on controlling change on the
project
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Control Project Changes
In Control Project Changes, 5 PMBOK
processes are used:
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Monitor and Control Risks
Control Scope
Control Schedule
Control Costs
Integrated Change Control
Monitor and Control Risks
• Process of putting into action all of
the risk planning done earlier
• If a risk event occurs during project
execution, there is a likelihood it was
identified sometime earlier (captured
in the Risk Register).
• It is important to understand that risk
monitoring is intended to be a daily,
on-going process
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Monitor and Control Risks
This process executes risk response plans and evaluates their
effectiveness
Inputs
Tools and Techniques
Outputs
Risk Register
Risk Assessment
Risk Register Updates
Project Management
Risk Audits
Organizational Process
Variance and Trend
Plan
Work Performance
Information
Performance Reports
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Assets Updates
Analysis
Change Requests
Technical Performance
Project Management
Measurement
Reserve Analysis
Status Meetings
Plan Updates
Project Document
Updates
Monitor and Control Risks
Think about the practical application of
this process:
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Process Documents
Document Templates
Process Tasks
Think About It Exercise
MUST KNOW CONCEPTS
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Control Scope
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• Effectively managing changes in
project scope, then integrating those
changes across the entire project
through the Perform Integrated
Change Control process
• Scope changes are identified by
utilizing the variance analysis tool
• It is the project manager’s
responsibility to discourage
unnecessary scope changes
Control Scope
This process controls changes to project scope
Inputs
Project Management
Tools and Techniques
Variance Analysis
Outputs
Plan
Work Performance
Information
Requirements
Documentation
Requirements
Measurements
Change Requests
Organizational Process
Assets Updates
Organizational Process
Assets
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Project Management
Plan Updates
Traceability Matrix
Work Performance
Project Documentation
Updates
Control Scope
Think about the practical application of
this process:
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Process Documents
Document Templates
Process Tasks
Think About It Exercise
MUST KNOW CONCEPTS
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Control Schedule
• Monitoring the status of the project to
update project progress and manage
changes to the schedule baseline,
then integrating those changes across
the entire project through the
Perform Integrated Change Control
process.
• Some organizations utilize a change
control board (CCB) to evaluate and
approve/disapprove change requests
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Control Schedule
This process controls changes to project schedule
Inputs
Outputs
Project Management
Performance Reviews
Plan
Variance Analysis
Project Management
Change Requests
Software
Organizational Process
Project Schedule
Work Performance
Information
Tools and Techniques
Organizational Process
Assets
Resource Leveling
What-if Scenario
Measurements
Assets Updates
Adjusting Leads and
Lags
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Schedule Compression
Schedule Tool
Project Management
Plan Updates
Analysis
Work Performance
Project Documentation
Updates
Control Schedule
Think about the practical application of
this process:
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Process Documents
Document Templates
Process Tasks
Think About It Exercise
MUST KNOW CONCEPTS
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Control Costs
• Effectively managing changes to the
project budget, then integrating those
changes across the entire project
through the Integrated Change
Control Process.
• Control Costs utilizes Earned Value
Technique to measure project cost
performance
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Control Costs
This process controls changes to project costs
Inputs
Project Management
Tools and Techniques
Plan
Project Funding
Requirements
Work Performance
Information
Organizational Process
Assets
Earned Value
Outputs
Measurement
Work Performance
Measurements
Forecasting Methods
Forecasted Completion
To-Complete
Change Requests
Performance Index
Organizational Process
Performance Reviews
Variance Analysis
Project Management
Software
Assets Updates
Project Management
Plan Updates
Project Document
Updates
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Control Costs
Think about the practical application of
this process:
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Definitions and Formulas for EVM
Process Documents
Document Templates
Process Tasks
Think About It Exercise
MUST KNOW CONCEPTS
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Perform Integrated Change
Control
• Effectively managing changes and
integrating them appropriately across
the entire project
• Configuration management is applied
in conjunction with change control
processes to control changes to the
project baselines and product
specifications.
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Perform Integrated Change
Control
• Change control documents and
controls changes to the project
baseline, scope, schedule, cost and
product deliverables baseline
• Change control deals with the
deliverables planned for the project
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Perform Integrated Change Control
This process reviews, approves and controls changes to project
deliverables
Inputs
Tools and Techniques
Change Requests
Expert Judgment
Organizational Process
Change Control
Assets
Meetings
Outputs
Update
Work Performance
Information
Enterprise
Environmental Factors
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Project Management
Plan Updates
Project Management
Plan
Change Request Status
Project Document
Updates
Perform Integrated Change
Control
Think about the practical application of
this process:
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Process Documents
Document Templates
Process Tasks
Think About It Exercise
MUST KNOW CONCEPTS
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MODULE REVIEW
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