Transcript Slides from session - Sponsored Projects Administration

Using MyNCBI for Training Grants
Stephanie Scott
Communications and Outreach Director
Sponsored Projects Administration (SPA)
Dina Matsoukas
Head of Reference and Education Coordinator
Health Sciences Library
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Agenda
1. Review the Enhanced Public
Access Policy
2. Review the Citations
4.
Applicable to the Policy
5.
3. How to Demonstrate
6.
Compliance
What is MyNCBI?
Demo MyNCBI
Review MyBibliography
PDF Report
Our website contains many resources, including training
materials and videos:
http://spa.columbia.edu/nih-public-access-policy
Today we’re focusing on MyNCBI and the basic policies applicable to training grants.
For more in-depth training, please refer to our website.
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How SPA Can Help
Contact SPA:
• If you need an eRA Commons ID
([email protected])
• Questions on the new RPPR format
▫ Or if you accidently created an eSNAP report
instead of the RPPR
• Questions on the Progress Report Additional
Materials (PRAM)
• Questions on the PHS 2590 forms
• Questions on the Public Access Policy
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How Health Sciences Library Can Help ([email protected])
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Assistance with MyNCBI
Troubleshoot non-compliant publications
Assistance with the NIH Manuscript Submission (NIHMS) System
Can determine if the journal you are publishing with already deposits the
final published version of your NIH-funded paper for you – without
author involvement
Assistance with negotiating your copyrights with the journal publisher to
ensure that you can comply with the policy
Can figure out who to contact if you inadvertently signed an author
agreement with a journal that does not permit submission to PubMed
Central
Can track down copyright permissions from publishers that may no
longer exist under the same name
Can identify the PMCID# if you are having trouble
Public Access Policy and Institutional Training
Grants (T32s and others)
• The enhanced NIH Public Access Policy takes effect with
budget period start dates of 7/1/2013 or later.
• NIH will delay NGA of non-competing year if
publications resulting from the T32 are not
compliant.
• Watch the due date of your progress report! Each NIH IC
sets their own rules for T32s. Not consistent.
• RPPR not available for T32s. Must use paper PHS 2590
forms, and attach PDF report from MyNCBI to
demonstrate compliance with the Public Access Policy.
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How do you demonstrate compliance?
 Must use MyNCBI in order to link publications to eRA Commons
 Must use MyNCBI’s PDF report
 Cannot manually enter publications into progress report, must
use MyNCBI
 Must associate publications to grants
 Publications must be cited appropriately
 If published, use PubMed Central Reference # (PMCID)
 If in press, or published within 3 months or report submission:
 PMC Journal - In Process (Methods A & B)
 a valid NIH Manuscript Submission System reference
number (NIHMSID) (Methods C & D)
 Are you familiar with the appropriate ways to cite
the publications? This policy has been in effect
since 2008.
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How do I associate NIH grants to the
publications?
Three different ways:
1. Through NIHMS – 1st step is to link the manuscript to
an NIH grant
2. In MyBibliography of MyNCBI
3. In the RPPR – live feed of publications from MyNCBI,
can associate the grant to the publication, which will
feed back to MyNCBI (a two-way feed) – N/A for
training grants at this time
FAQ - Which citations are applicable to the policy on a
training grant?
• Policy applies to paper “accepted for publication” (not
published) on or after April 7, 2008
• Every paper that the PI, trainee, or mentor claims resulted from
the T32 needs to be in PubMed Central with a PMCID#.
• If the trainee worked on a publication while they were appointed
on the T32, then the T32 supported the paper, and therefore, needs
a PMCID#, even if the paper was published after the appointment.
• If the paper was accepted for publication PRIOR to being
appointed on the T32, then the paper was not directly supported by
the T32, and therefore, does not need to be in PubMed Central. It
also wouldn’t be reported on the progress report.
The questions to ask:
• When was the paper accepted for publication?
▫ Before, during or after the trainee’s appointment?
• When was the trainee appointed on the training grant?
▫ Anything the trainee worked on must be included in the
progress report (even if N/A to the Public Access Policy)
▫ Any papers accepted for publication or published in a peerreviewed journal during appointment must be reported and
have PMCID#
• What papers did the trainee work on during his/her
appointment?
▫ Even after trainee leaves, any papers worked on during
appointment that is accepted for publications must have
PMCID#
Trainees can help
• Trainees with eRA Commons linked My NCBI
accounts can also link the T32 to their papers
themselves, helping the PI make these
determinations. NIH provided information about
that process at
http://www.nlm.nih.gov/pubs/techbull/ja12/ja12
_myncbi_new_features.html.
• Informing them of these rules early on in the
appointment, the better!
FAQ - What about Tables 6A & 6B for
new and renewal applications?
• The compliance of publications is not considered as
part of the scientific review.
• However, must address compliance if funded or
NIH may delay issuing the NGA. Could be
addressed during JIT.
• Use MyNCBI to pull past trainee publications for
the tables. Easier than using Google!
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What is My NCBI?
A tool integrated with PubMed to track literature
searches, collections of citations, and public access
compliance.
Key features for our discussion:
 Can be linked to eRA Commons accounts
 Commons linked users can associate publications with NIH
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grants
Tracks NIH Public Access compliance
The only way to enter publications into RPPR
Creates the publications section (Section E) of PHS 2590s
Other time savers: Delegation, options to share and
publish bibliographies, automate searches, etc.
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What you should do now:
•Create a MyNCBI account (if you don’t have one)
•Link your MyNCBI and eRA Commons accounts
•Add delegates to your MyNCBI account (if you wish)
•Get all your citations into your MyNCBI bibliography
•Identify your citations that arose from NIH funding
• Use “Add Award” to associate NIH grant with the citation
•Review Public Access Compliance status of citations
•Address any non-compliant citations
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More on MyBibliography – PDF Report
• The PDF option is a continuation page of form PHS 2590
• In conjunction with the PDF option, a new filter “Linked to
my Awards” was developed to limit results to publications
directly linked to their awards.
▫ In My Bibliography, select the Award view from the
“Display Settings” menu.
▫ Select the filter “Linked to my Awards” to limit results to
publications linked only to your awards.
▫ Select the citations that you wish to include in your report
or click “All” to select all citations, and click the “PDF
Report” button.