Transcript LETTER-WRITING

LETTER-WRITING
HAVO-5 -- PERIOD B -- ED 15%
• Formal vs informal register
• American vs rest of ESW lay-out
• Nature of letter / target readership
1.
2.
3.
( 4. )
5.
6. + 7.
8.
9.
( 10. )
1.
Addresser
2.
Addressee
3.
Date
4.
Subject
5.
Salutation
6.
Body of Paragraphs (incl. Closing
Line
7.
Valediction
8.
Name + Signature
9.
Enclosures
1. Addresser
• No (given and last) name
• Street name before house number
• Post code + place name
• Holland or (The) Netherlands
2. Addressee
• Name (company)
• House number before street name
• No commas
• Post codes (British, American, other)
• Country abbreviations
Example addresses
The White House
1600 Pennsylvania Ave NW
Washington, DC 20500
United States of America / USA
Buckingham Palace
London SW1A 1AA
United Kingdom / UK
Attention / Attn.:
The White House
Apple Inc.
Attn.: Mr. President
Attn.: Mr Tim Cook
1600 Pennsylvania Ave NW
1 Infinite Loop
Washington, DC 20500
Cupertino, CA 95014
United States of America / USA
United States of America / USA
Care of: c/o
Penguin Books Ltd.
c/o Staff Manager
80 Strand
London WC2R 0RL
England / UK / Great Britain
3. Date
• Avoid numbers-only
• Name of month capitalised/not abbreviated
• No place name
Example: 9 September 2013
4. Subject line
• Optional
•Only in formal letters
• Subject content is underlined
Subject: Your advertisement dated 28 August 2013 last
5. Salutation
Addressee (function) is known?
• Dear John,
• Dear Mr Smith,
• Dear Mr J. Smith,
• Dear John Smith,
• Dear Professor John Smith,
• Dear Professor J. Smith Esq.,
• Dear Staff Manager,
Addressee is unknown?
USA
UK
Rest ESW
Gentlemen:
Dear Sir/Madam,
Dear Sir/Madam,
Titles
• Mr = Mijnheer
• Mrs = Mevrouw (getrouwd)
• Ms = Juffrouw (ongetrouwd)
6. Body of Paragraphs (BoP)
• Alinea voor elke (deel)opdracht
• Regels overslaan tussen alinea’s
• Niet inspringen!
• Liever niet de eerste alinea met I (ik) beginnen.
• Wordcount is alleen de BoP incl. de Closing Line
7. Closing Line
• “I look forward to hearing from you,”
• “I hope with this letter I have given you enough information,”
• “I hope you will take my complaint/suggestion into consideration,”
• “I would very much appreciate your quick reply,”
• etc.
8. Valediction
Addressee is known?
“Yours Sincerely,”
Addressee is unknown?
“Yours Faithfully,”
9. Name and Signature
10. Enclosures
• Optional
• Esp. in letters of application
• For added information (CV, photos, etc.)
• Encl.: (then list items you enclosed)
Beware:
• Do not contract verbs, so I am instead of I’m, and
cannot instead of can’t
• Write numbers in letters when 1-10, tens, hundreds,
thousands, etc. (so nine, but also 12, three
thousand, but also 3,001)
• English formal letters are very polite. Always make
sure you use the right tone of voice for the
purpose of your letter, even when complaining.
The Test
Testweek January 2014
To be studied:
-This PPT
-Your letters + my remarks
-Idiom chapters 7-10
Letter Writing Timetable:
First and foremost: LEARN FROM YOUR MISTAKES!
Grammatical mistakes: study the rules & practise!
Lay-out mistakes: study this PPT
Spelling mistakes: study your vocab
Style mistakes: use the prefixed sentences in your TB
LETTER-WRITING
WRITING-practice lesson 1: writing a short letter
1. http://blog.ted.com/2012/11/14/great-moments-in-letter-writing/
2. Write a first sentence of a letter
3. Hand the sheet to your neighbour and write a sceond sentence
4. Etc.
5. http://www.ted.com/talks/lakshmi_pratury_on_letter_writing.html