Transcript User`s Guide for the Texas Assessment Management System

Texas Assessment Management System
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Texas Assessment Management System
The Basics
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The Texas Assessment Program
The Texas Assessment Program’s audience served is:
– 1,250 active school districts and charter schools
– 8,124 campuses
The Texas Assessment Program supports:
– TAKS (Texas Assessment of Knowledge and Skills), including
TAKS (Accommodated)
– TELPAS (Texas English Language Proficiency Assessment System)
– EOC (End-of-Course)
– TAKS–M (Texas Assessment of Knowledge and Skills–Modified)
– TAKS–Alt (Texas Assessment of Knowledge and Skills–Alternate)
– STAAR (State of Texas Assessments of Academic Readiness)
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How do I access the
Texas Assessment Management System?
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Texas Assessment Management System
The Texas Assessment website (http://www.TexasAssessment.com) is a web
destination that provides an access point to the Texas Assessment
Management System.
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What are the benefits of the
Texas Assessment Management System?
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Benefits
 Management of both online and paper testing
administrative tasks are incorporated into one
interface.
 A single login allows an authorized user access to
various assessment management tools.
 User roles can be designated to match the test
administration roles, such as campus testing
coordinators and online test administrators.
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Benefits
• The process for uploading precode files has
been streamlined, and new tools for
managing the precode process has been
added.
• The functionality to set up test sessions, to
add students to existing test sessions, and to
maintain class rosters for online testing has
been improved.
• The online reporting capability has been
improved and expanded.
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Benefits
• Contact information updates you provide the
Texas Education Agency (TEA) will be reflected
in the Assessment Management System more
frequently than in the past.
• Participation in online assessments will be
designated through the enrollment and
registration process in the Assessment
Management System, rather than through a
separate registration form.
• Districts will be able to create and designate
groups through the Request Registration File
feature, extract current registration
information, make modifications in the file,
and use the Send Student Data feature to
update information in the Assessment
Management System.
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What are the changes when
transitioning to the
Texas Assessment Management System?
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Changes
• New terminology
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Request Registration File
Student Test Alerts
Participation Counts
Groups
Enrollment
• New roles and access limitations
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User Role and Permissions Matrix
District testing coordinators can now view student reports
• New features
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User's Guide for the Texas Assessment Management System located on
the Resources page at http://www.TexasAssessment.com/guide
Optional Reports must be ordered through the Assessment
Management System
NOTE: District activities associated with the District and Campus Coordinator Manual
will not change, but how they are performed in the new system will change.
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Available Resources
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Available Resources
• Assessment Management System Resources
– There are many sources of support for the Texas
Assessment Management System. All support
documentation and resources can be found on the
Support page of the Texas Assessment website. There
you will find:
• User's Guide for the Texas Assessment Management System
located on the Resources page of the Texas Assessment
website at http://www.TexasAssessment.com/guide
• Frequently Asked Questions (FAQs)
• Support Center Information
– If you have questions about the Assessment
Management System, you can call Pearson’s Austin
Operations Center at 800-627-0225 (Monday–Friday,
7:30 AM–5:30 PM, Central Time) to talk to a support
specialist.
• E-mail Information
– To contact system support personnel, e-mail:
[email protected].
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Available Resources
• Paper Testing Resources
– User's Guide for the Texas Assessment Management System
– Practice Center
These and additional resources for TAKS, including TAKS
(Accommodated); TAKS–M; TAKS–Alt; TELPAS; and EOC can be
found on the Texas Assessment Resources page at
http://www.TexasAssessment.com/resources.
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Available Resources
• Online Testing Resources
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User's Guide for the Texas Assessment Management System
Texas Unified System Requirements
Best Practices and Deployment for Online Testing
PearsonAccess Technology Guidelines
TestNav Technology Guidelines
TestNav Quick Start Guide
TestNav Early Warning System Reference Manual
Proctor Caching User's Guide
Proctor Caching Quick Start Guides
District and Campus Coordinator Manual Supplement
These and additional online resources for TAKS, TELPAS, and
EOC can be found on the Texas Assessment Resources page at
http://www.TexasAssessment.com/resources.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Training Sessions
Numerous training sessions are available to district staff to learn about
the capabilities of the Texas Assessment Management System.
These sessions can be found on the Training tab of the Texas Assessment
website’s Resources page. Training sessions include:
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Texas Assessment Management System – District Orientation
Introduction to PearsonAccess
Organization Overview
User Management Overview
Student Data Management Overview
Setting Up Online Testing Environment
Test Management Overview
Test Setup Overview
Test Results Overview
Proctor Caching
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Practice Center
The Practice Center for the Texas Assessment
Management System allows you to practice without
affecting the “live” data for paper and online
testing activities. For example:
– After creating sample students, practice registering students and
assigning them to groups and tests.
– Enter participation counts.
– Place an additional order.
– Create test sessions and assign students to online test sessions.
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Practice Center – Logging In
To log in to the Practice Center
1. Enter http://www.TexasAssessment.com
into your browser.
2. Click the Log in to the Texas Assessment
Management System Practice Center link
in the Related Links panel.
3. Enter your username and password, and
then click Login to go to the homepage for
the Practice Center.
NOTE: Before using the Practice Center you
must first follow the link in the New User
Account e-mail from
[email protected] to
initialize your user account and password.
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Practice Center
Homepage
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Overview of the
Texas Assessment Management System
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Test administration tasks
 Define roles and grant organization access
Texas Assessment Management System
Functionality
Administrative Management
and Organizations
 Send Student Data
 Manage Student Directory
Student Data
 Enter administration details
 Manage participation counts
 Track test materials
 Order additional materials
Test Setup
 Register students to tests
 Update student demographic data
 Create, view, and manage online tests
 Resolve student test alerts
 View alternate assessment data
 Edit, update, and submit alternate assessment data
 View student evaluation status reports
 View, download, and print published reports
 View registration file extract
 View registration summary
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Test Management
Student Evaluation
Test Results
Creating Role-based Users in the Texas
Assessment Management System
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Administrative Management
Security
Security allows you to add user accounts for
district and campus staff. This helps control
access to the website and maintain the
security of data.
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User Accounts in the Texas Assessment Management System
A user in the Texas Assessment Management System is an educator, test
administrator, teacher, or any other person who has been given an
Assessment Management System user account.
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Role-based access
• Each user is assigned a role in the Texas Assessment
Management System.
• Each role defines the level of access.
stock
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Role-based Access
The interface automatically changes to display only
functions for which the user is authorized.
District testing coordinator access
Online test administrator access
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User Roles and Permissions
The Texas User Roles and Permissions document is located on the
Resources (http://www.TexasAssessment.com/resources) page at
Support >Resources >Technology Information.
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Who can assign roles in the Assessment Management
System?
Pearson will set up district testing coordinators and
superintendents.
Once district testing coordinators are set up, district testing
coordinators will be responsible for setting up their district
staff. For example, a district testing coordinator will set up a
campus testing coordinator, and a campus testing coordinator
will set up their campus testing administrators, etc.
NOTE: Roles assigned in the Assessment Management System
are not necessarily the same job title your staff may have
within the district.
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User Account in the
Texas Assessment Management System
How do I get access?
• District testing coordinator and superintendent user accounts are set up
by Pearson based on information in the Texas Education Directory
(AskTED). All other accounts are set up by the district. Each new user
will receive an e-mail notification when his or her user account is
created.
How do I establish my password?
• When your user account is initially created, a new user e-mail notification is
sent to you that contains a link to the system and instructions for establishing
a password. Once you have established a password, log in to the Assessment
Management System. You will then be prompted to read and accept the
Confidentiality Agreement.
What information does my user account contain?
• Demographic and contact information
• Assigned role(s)
• Assigned organization(s)
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User Account in the
Texas Assessment Management System
•The link in your initial
user account setup e-mail
can be used only once.
After initializing your
account, you will need to
go to the Texas
Assessment website and
click the Log in to the
Texas Assessment
Management System link.
•The user ID/username and
password information are
case sensitive. Be sure to
enter your login
information exactly as it
appears in the initial
setup e-mail you receive.
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View User Accounts
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Adding User Accounts
There are two ways of creating a user account:
• Uploading a user account file
• Manually entering individual accounts
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Adding a User Account as an Alternate
Assessment Teacher
“Alternate Assessment Teacher” is a specific role assigned to a
teacher so that he or she can administer the TAKS–Alt
assessment. An Alternate Assessment Teacher can view and
edit student evaluation data, submit an assessment, and access
the Teacher Assessment Status Roster Report in order to
monitor the assessment status of his or her students.
When setting up an Alternate Assessment Teacher’s account,
you will need to know the following:
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the campus(es) to which the teacher is assigned
the teacher’s e-mail address
the group(s) to which the teacher needs to be assigned
for each assigned group, the test(s) to which the teacher needs
to be assigned
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Additional Steps to Create an Alternate
Assessment Teacher User
In addition to the steps in the previous Adding User
Accounts demonstration, a district testing coordinator
must assign the Alternate Assessment Teacher to a
specific test within a group.
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View User Accounts
Managing User Accounts
Some user roles give users permission to view and manage other user
accounts. Users with these roles can:
• Initiate a password reset request for another user
• Lock and unlock accounts
• Mark accounts as deleted
• Update account information
• Export user data
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View User Accounts
Locked and Deleted Accounts
• A “locked” status indicates that a user has had five unsuccessful login attempts
or has been manually locked by an administrator. A locked account must be
unlocked before the user can log in.
• A “deleted” status means that the user cannot log in to the Assessment
Management System under any circumstances. For example, if a user left the
district, their account should be deleted.
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Your Account
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Your Account
Changing Your Password
Proper password management prevents unauthorized access
to testing data.
• Your password will expire every 90 days and will need
to be reset; however, if you have the need to change
your password before 90 days has elapsed, you can do
so from the Your Account link.
NOTE: Passwords must be 8–32 characters in length and
must not include the following special characters:
^&*(><"'`+= |
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Your Account
Resetting Your Password
If you forget your password or your password expires,
you can click on the Reset your password link located
on the login screen to reset your password.
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Q&A
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Managing Participation Counts and
Ordering Additional Materials
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Test Setup
The primary test setup activities are entering
administration details and participation counts (formerly
enrollments), ordering additional materials, tracking
orders, and viewing shipment information.
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Manage Participation Counts
• Participation Counts must be entered for TAKS/TAKS–M
and EOC by the date specified.
• Participation Counts are used to determine test
material quantities for the initial distribution.
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Manage Participation Counts – Viewing Participation
Counts
To view participation
counts
1. Go to Test Setup >
Manage Participation
Counts.
2. Click an organization
name to go to the
Participation Counts
screen to view
counts.
NOTE: Please see the following meanings for the asterisks on the Manage Participation Counts screen.
*First-time exit level testers only. Do not enter figures for exit level retesters.
**Campuses will receive only one form of the test, so separate counts are not needed for Oral
Administration and Dyslexia.
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Manage Participation Counts – Entering Participation
Counts
District testing coordinators for TAKS/TAKS–M and EOC administrations may view
and modify participation counts to adjust enrollment numbers. Participation
counts for other administrations may be viewed only.
To enter participation counts
1. Go to Test Setup > Manage Participation Counts.
• Verify that you have selected the appropriate test administration.
• The Status column shows whether the participation count process is “Not
Started,” “In Progress,” or “Complete.”
2. Click an organization name to open the Manage Participation Counts screen for that
organization.
3. Update participation counts in the fields provided.
4. Select the “Complete” checkbox for the status in the Organization column.
5. Click Save and Next to save the current counts and navigate to the Manage
Participation Counts screen for the next organization.
• Participation counts are updated in real time.
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Manage Participation Counts
Viewing Summary Reports
The Participation Count
Totals report summarizes
the participation count
quantities.
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Order Additional Materials
Use Order Additional Materials to order additional
paper materials if you need more materials than
originally provided in your initial distribution.
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Order Additional Materials
Verify your shipping
information and click Next.
Enter a quantity in the Quantity
column for each test material
item that you want to order.
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Shipment Tracking
Use Shipment Tracking to check on the status of existing orders and track order
shipments.
An e-mail will be sent to a designated contact when an additional order or
reports/miscellaneous order is shipped.
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Shipment Tracking – Viewing Reports of Order
Activity
To view a shipping activity report
1.
Go to Test Setup > Shipment Tracking.
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Verify that you have selected the appropriate test administration.
2.
Click Reports on the Shipment Tracking screen and select a report from
the drop-down list.
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Shipment Tracking – Tracking Shipments to
Pearson
To track shipments to Pearson
1. Go to Test Setup > Shipment Tracking.
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Verify that you have selected the appropriate test administration.
2.
Select the “Shipments to Pearson” view on the Shipment Tracking screen.
3.
Click a tracking number in the Tracking Number column to go to the shipper’s
tracking page. The shipper’s tracking page will open in a new browser window.
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Q&A
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Precoding Options and Changes to Precoding
with the Texas Assessment Management
System
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Administration Details Process
1.
Each district will receive an e-mail relating to
Administration Details. This is the first step in the process.
It will require you to provide information for each
administration regarding registering students for online or
paper testing.
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Administration Details Process
2. There will be two precode selection options relating to
precode materials.
- Where the student data is pulled from (example PEIMS or
district supplied file).
- How your precoded answer documents and/or labels are
sorted when we print and ship to your district.
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Administration Details Process
3. Different window submission for online and paper. Refer
to page 2 of the Student Data File Layout for the
schedule of submission windows for paper testing and
online testing.
NOTE: If there is no precode selection choice for an
administration, you will still receive this email in order
to select optional reports if applicable for that
administration.
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Precode Selection
Options for student registration by administration:
TAKS Exit Level Retest (October and March administrations)
Pull student data from previous administrations for
students that have not met standard on all four
subjects of the TAKS Exit Level Administrations.
OR:
Allow districts to send in a district-supplied data file with
student information.
NOTE: April and July administrations do not have the choice of not
having data loaded.
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Precode
Selection
TAKS Alternative Assessment (online only)
Pearson will register all students that were in the TAKS–Alt
system last year as registered students for the current
administration.
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Precode Selection
TAKS/TAKS–M March reading, writing, ELA
TAKS/TAKS–M April reading and mathematics
TAKS/TAKS–M April Grades 3–11
TELPAS Spring 2011 (this is online administration only—no
precode materials will be printed)
Pull student data from PEIMS.
OR:
Allow district to send in a district-supplied data file
with student information.
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Precode Selection
TAKS/TAKS–M April Administration (gr. 3–11)
• For this administration grades 4, 7, 9, 10, and 11 will be
loaded for registration using the processed answer
documents received from the March TAKS/TAKS–M reading,
writing, and ELA administration.
• Grades 5 and 8 will be loaded using the registered students
from the April mathematics and reading Administration. This
information will be extracted after the window closes for
submitting and/or updating student data.
• Grades 3 and 6 will be loaded using PEIMS or the district
supplied data file.
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Precode Selection
April and May End-of-Course Administrations
Pearson strongly recommends all districts submit a district supplied
data file for this administration.
Not able to use PEIMS file to load student data as there is no
subject indicator on the file to identify students by subject.
Students will need to be registered by subject in order to be
registered for that subject for online testing or to receive a
precoded label for that subject.
Test Status field is required to indicate paper or online
testing. If left blank, will default to paper testing.
NOTE: If a student data file is not submitted by district, alternative is
hand-gridding answer document or hand-enter data for online
testing.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Spring 2011:
Differences from last year to this year
1.
Student Data File Layout is a combined layout that has all
data elements for every administration.
NOTE: Your technology departments and or software
vendors now have access to the file layout in the fall for
all administrations and can update their systems
accordingly, well in advance of having to pull data files.
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Spring 2011:
Differences from last year to this year
2.
Due dates for submission of data files are now firm ending
dates. We are no longer able to accept late files for
submission.
NOTE: Be sure to submit at least 3 days prior to the final
due date so that if there are error records to clean up, you
would have time to resubmit the data that is in error and
receive precoded materials for those students.
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Spring 2011:
Differences from last year to this year
3.
Files can now be accepted as text or comma delimited
files (CSV file format).
NOTE: If you build a file in Excel, you will need to save as
a comma delimited file before sending it to us. If you are
using a header row, be sure to delete the header row
before submitting the file.
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Spring 2011:
Differences from last year to this year
4.
Regardless of the precode selection that you chose for
TAKS administrations or TELPAS administrations, all
districts will be able to send student data files through the
system to add new students or update the current students
that are registered in the system for that administration.
NOTE: Districts will now receive an e-mail advising that
the window has opened for data file submission as well as
providing the link to the data file format and instructions
of who should be included in that particular file upload.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Spring 2011:
Differences from last year to this year
5.
All districts can now choose the sort order of how they
would like to receive their precoded materials.
NOTE: This is a new feature available for districts.
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Spring 2011:
Differences from last year to this year
6.
For spring TAKS administrations you can no longer submit
one data file with all grades 3–11 in the file. You will be
required to send in a data file by administration for only
those grades testing in that administration.
NOTE: Be sure to mark your calendars to upload those
files as indicated in the Student Data File Layout (page 2).
Late file submission will not be accepted for precoded
materials.
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Spring 2011:
Differences from last year to this year
7.
Multiple files can now be accepted in our new system. You
can continue to update registered students or add new
students up to the time the window closes.
NOTE: Now with multiple submissions available, you may
submit early and resubmit later if you want to update data.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Spring 2011:
Differences from last year to this year
8.
There is a new edit that will be introduced this year. We
will be matching the student data that you have submitted
to the Student Directory. The Student Directory will
contain data from our History File. We can help identify
any student data that does not match student name, date
of birth, PEIMS number.
NOTE: If a student is marked as “temporary,” you will be
allowed to change data except for PEIMS number.
Otherwise, you will not have the ability to change student
name, date of birth, or PEIMS number. You will need to
contact the Austin Operations Center to help resolve those
students that are coming up on your error list as not
matching.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Spring 2011:
Differences from last year to this year
9.
After you have submitted your student data file, any
student records that are listed in the error file will not be
registered and you will be responsible for resubmitting the
student data to resolve the issue.
NOTE: Students listed in this error file will not receive a
precoded document. Only students that are successfully
registered will receive a precoded document. Monitor your
files for error messages, clean up the student data, and
resubmit for a clean record. This is now the district’s
responsibility to clean up error records and resend through
the process to register the student for an administration.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Spring 2011:
Differences from last year to this year
10. In the past, if you had a missing PEIMS number or date of
birth was not in the file, we would do a “Use as is” and
release the file for printing. We would provide precoded
documents for those students and leave the PEIMS number
and or date of birth blank for you to grid in.
NOTE: The system will not register the student with these
fields blank. In order to receive a precoded answer
document, you must have all required data. You will still
be allowed to leave the program information such as LEP
code, etc. blank, and we will do the normal PEIMS lookup
program to try to match the student from PEIMS and
populate those fields that are left blank. But, student
name, PEIMS, date of birth, and sex code is mandatory to
fill in.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Spring 2011:
Differences from last year to this year
11. Register students for online testing is a new process. Districts
will need to mark the test status field to “O” in your data file
submission in order to register students for online testing.
TELPAS is an online test, so all data is defaulted to “O” for
online testing.
TAKS Grades 3–11 is paper testing format so all data will be
defaulted to “P.”
End-of-course is critical to supplying the test status code in the
data file so that Pearson will process precoded labels or register
students online as needed. If this field is left blank on the data
files, we will default it to paper and none of your students
would be registered on line.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Spring 2011:
Differences from last year to this year
12. Request registration file extract.
Best way to view who registered for an administration. Creates a file
that opens in Excel and allows you to update data as needed. To run this
report:
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Select Test Management Tab
Click on Registered Students
Request Registration File
Files are posted under Test Results Tab>View Published Reports,
click on district name, called Student Registration File Extract.
NOTE: When you save this file to your own desktop or server, you can
then add additional students, update student data, change test status to
paper or online, or delete any students you do not want to have
registered for that administration. There are more details about this in
the user’s guide.
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Q&A
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Online Testing with the Texas
Assessment Management System
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Test Management
Test Management activities for online testing include the
following activities:
– registering students
– managing test sessions
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Register Students
A student cannot be placed into an online
testing session without being registered.
NOTE: Students must be
enrolled in a campus before
they can be registered for a
particular test administration
(for example, the TAKS–Alt
administration) and assigned to
specific groups. Typically
students are already enrolled in
a campus, registered, and
assigned to groups by means of
a submitted student data file,
but a coordinator can register a
student manually.
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Searching and Sorting Using the Filter Functions
There are a few different ways to use filtering functions to sort
through students and groups.
To view students in a certain category, select
one of the three View By radio buttons.
To view specific students, enter search criteria in
the fields provided.
To view all students,
place a check in the
“Show All Students”
checkbox.
To filter an individual row, click on the
blue and white downward facing arrow.
Type in a keyword and click Go.
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Register Students
Two ways of managing
There are two ways to register a student.
• Managing by Group
• Viewing by Student
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Register Students
Managing by Group
When managing student data by groups, you can
select an existing group to view and update or you
can add a new group.
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Register Students
Viewing by Student
To manage student data
by viewing students,
you will select the
Registered Students or
Unregistered Students
View By radio button.
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Manual Assignment of Students
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Changing Student Testing Formats after Registration
There are two ways to change a student’s
testing format (paper or online) after
registration has been completed.
– Request Registration File
– Manually
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Requesting a Registration File
The Request Registration File Feature can be used to change
the testing format for a student or a group of students.
1. Navigate to Register Students
2. Choose a View By mode
3. Click Request Registration File
The file will be available to you via the Test Results tab and
by clicking on View Published Reports.
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Manually Changing Testing Formats
After a student is registered
for a test, if you need to
change the testing format
manually, you will need to do
the following:
1. Go to Register Students.
2. Search for the student
you would like to edit and
click on the student
name.
3. Click on the Assigned
Tests tab.
4. Click Edit and use the
drop-downs next to each
Test Name to change the
testing format to online
or paper.
5. Click Save.
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Manage Test Sessions
Managing test sessions is one of the main
activities for online testing.
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Manage Test Sessions
Creating New Test Sessions
An online test session must be created before students can be
assigned to an online test.
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Creating an Oral Administration Testing Session
To create an oral administration testing session,
select Yes in the Read-aloud drop-down on the
Create a New Test Session page.
NOTE: When adding students to an oral administration session, do NOT
add students that are already in another test session. You must add
students that have not yet been assigned to a test session.
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Manage Test Sessions
Viewing and Editing Test Sessions
The Manage Test Sessions screen provides a list of test sessions
setup for the district or campus. You will see only test sessions to
which you have access. This list can be filtered on test-session
values like session name, status, start date, test, and campus.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Manage Test Sessions
Viewing and Editing Test Sessions
The Session Details screen provides the ability to add or change a
student’s assigned test form, remove students from a test session,
or move students from one session to another.
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Manage Test Sessions
Viewing and Editing Test Sessions
– Verify Transmission Receipt Report
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Manage Test Sessions
Proctor Caching
Proctor caching refers to pre-caching (downloading) test
content from the Pearson testing server to a secure local
computer prior to starting a test session. Proctor caching
is required for online testing and must be completed
before beginning an online testing session.
NOTE: District testing coordinators will receive a broadcast e-mail before
each online testing administration with information regarding proctor
caching availability.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Manage Test Sessions
Types of Authorizations
From the Session Details screen, you have the
ability to print authorizations.
• Student Authorizations
• Proctor Authorizations
• Seal Codes
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Manage Test Sessions
Authorizations – Student Authorizations
Each student must have a student authorization in order to test online. Student
authorizations contain:
• the test access URL to be entered into TestNav
• the students unique Login ID and Password
• the Test Code of the assessment
The student authorization also has a quick reference guide of useful TestNav
navigation keystrokes.
NOTE: The password field on the student
authorization is intentionally left blank.
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Manage Test Sessions
Authorizations – Proctor Authorizations
A proctor authorization allows a test proctor to log in and
view the same test that the students are taking for an oral
administration.
NOTE: Proctor authorizations are needed only for Read–
Aloud test sessions.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Manage Test Sessions
Authorizations – Seal Codes
Seal codes are the
electronic equivalents of
the adhesive tabs that
are used to seal sections
of paper test booklets.
Before students in a test
session can go to the
next sealed section of an
electronic test, they must
enter the appropriate
four-digit seal code,
which then “opens” the
seal on that test section.
Seal codes for a specific
test session are listed on
the seal codes
document.
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Manage Test Sessions
Starting a Test Session
Once a test session has been created and students
have been added, you will need to start the test
session in order for students to log in on the day
of testing.
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Manage Test Sessions
Monitoring a Test Session
After the test session has been started, you
can monitor the test session by doing the
following:
•
•
•
•
•
refreshing a student’s testing status
modifying a student’s test-specific data
resuming a student’s test
marking a student’s test complete
stopping a test session
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Q&A
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Viewing Test Results and Resolving
Student Test Alerts
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Test Results
View Published Reports
Published reports are pre-generated reports and data extracts
available for viewing, downloading, and printing. These reports
include results for students who tested using both online and
paper test versions.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Who can view student reports?
District testing coordinators and superintendents can
view student reports.
NOTE: Any user that has been setup in the Assessment
Management system with either of these two roles will
have access to view student reports. These are separate
roles so they will have separate login credentials.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
What reports are available online?
Districts can view and download their reports or data files online using
the Texas Assessment Management System
(http://www.TexasAssessment.com). This service provides fast access
to critical data needed for making decisions concerning students.
Districts can access published reports online. The following report
types are currently available online for selected administrations (other
reports may be available depending on the administration):
– List of Results
– Preliminary Rosters
– Program Information Rosters
– Standard Rosters
– Student Data Files
– Summary Data Files
– Summary Reports
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Where can optional reports be ordered?
Optional reports must be ordered through
the Assessment Management System by going
to the Enter Administration Details page and
filling out the order information.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
When will reports be available for each administration?
TAKS administrations –
– Student reports for TAKS/TAKS–M administrations will be
reported according to the dates listed on the Calendar of
Events.
TELPAS administration –
– Student reports for the TELPAS administration will be
reported according to the dates listed on the Calendar of
Events.
End-of-Course (EOC) administrations –
– Students reports for students taking an online test will be
reported within 24 hours of the actual submittal of the
online test.
– Students reports for students taking paper tests will be
reported 7 working days after the testing contractor receives
scorable materials.
– Students reports for students taking the English I Operational
Assessment will be reported by May 27, 2011.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
How do I view reports from the View Published
Reports screen?
You can view published reports on the Assessment Management System. You will
need to enter your username and password. To view a published report, use the
following steps:
1. Go to Test Results and select View Published Reports to see a list of available
reports.
2. Select the View By radio button for the organization type of your choice
(District or Campus).
3. Click the Organization Name to see a list of reports for that organization.
4. Click the Report Name to view the report.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
How can multiple reports be downloaded at the same
time?
To download one or
more reports to a
single zip file:
1. Select the
Download
Multiple Files
tab
2. Select the
checkbox next to
the reports you
want to
download
3. Then click Zip
and Download
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Student Test Alerts
The Resolve Student Test Alerts function allows for an accurate and
speedy resolution, for both paper and online student test alerts.
Student Test Alerts are generated when a data field is discovered to
have missing or invalid data during test processing.
Copyright © 2010 Pearson Education, inc. or its affiliates. All rights reserved.
Student Record Changes for 2010 October Exit Level
Retest
For the 2010 October TAKS Exit Level Retest, districts will use the
Online Record Change function in Online Data Management (also known
as SchoolHouse).
Online record changes allow districts to correct missing or inconsistent
student information submitted on answer documents. Student
information that can be corrected includes:
–
–
–
–
Student ID (PEIMS)
Name (Last, First, MI)
Date of Birth
Passing Standard Information (TAKS exit level only)
For more information on student record changes, please refer to the
District Testing Coordinator User’s Guide for Student Record Changes
located on the Manuals tab of the Texas Assessment website Resources
page (http://www.TexasAssessment.com/manuals).
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Q&A
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TELPAS Holistic Rating
Entry
112
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Creating TELPAS Rating Entry Groups:
New TELPAS Rating Entry Group
113
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Creating TELPAS Rating Entry Groups:
Add Students (View by Registered Group)
114
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Creating TELPAS Rating Entry Groups:
Add Students (View by Students)
115
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Manage TELPAS Rating Entry Groups:
View by Rating Entry Groups
116
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Manage TELPAS Rating Entry Groups:
View by Students
117
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Enter TELPAS Holistic Rating Information screen
118
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TELPAS Holistic Rating Information screen
• Holistic rating information K–12 entered from
the TELPAS Student Rating Rosters
– Proficiency ratings
– Rater information
• Information can be entered/updated at any
time during the administration window
– View TELPAS Holistic Rating Student History
119
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TELPAS Holistic Rating Entry Reports
• TELPAS Holistic Rating Student Status Report – District & Campus
Level
– Current holistic rating data for all students in organization available
– Real-time availability allows verification of entry of TELPAS Student
Rating Roster info
• TELPAS Holistic Rating Snapshot – District & Campus Level
– Current status of holistic rating entry data for all rating entry groups
in organization available
– Real-time availability allows tracking of organization progress
• Accessible from View Student Evaluation Status Reports
• Printable Excel versions available
120
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TELPAS Holistic Rating Student Status Report –
District & Campus Level
121
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TELPAS Holistic Rating Snapshot – District and
Campus Level
122
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Finalize TELPAS Student
Data Submissions
123
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TELPAS Summary Report - District Level
– Number of students per testing status per
campus listed
– Access from View Student Evaluation Status
Reports
124
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TELPAS Combined Status Report
• District & Campus level reports
• Overall status per student within the
organization
– Holistic ratings & rater information K–12
– Reading tests 2–12
– Years in U.S. Schools information K–12
• Access from View Student Evaluation
Status Reports
125
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TELPAS Combined Status Report
126
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Final Data Verification Window April 11–13
• Allow districts time to verify completeness and
accuracy of student data before scoring begins
• Assessment window closes Friday, April 8
• Verification window closes Wednesday, April 13
127
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Q&A
128
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Portals in the Texas Assessment
Management System
129
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Teacher Portal
• The teacher portal is currently available in
the Texas Assessment Management System.
• The teacher portal provides teachers with
visibility into their students’ TAKS and
TELPAS assessment results from the
current and previous school years.
130
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Teacher Portal
• Districts can currently submit files (student ID
information, current county-district-campus
number, and group name) in the Assessment
Management System to have students placed in
groups. Once teachers are linked to the
appropriate group(s), they can then access their
student’s previous year’s assessment results.
• In fall 2011, a file will be provided from PEIMS
that will supply the link between teachers and
students from the 2010–2011 school year. Groups
will be created in the Assessment Management
System and teachers can be linked to the students
they taught in the previous school year.
131
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Where is the Teacher Portal?
To access the Teacher Portal,
you must have login credentials
and the appropriate access to the
Texas Assessment Management
System.
Once you have logged into
the Assessment Management
System, click the Teacher
Home tab.
132
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What will I see in the Teacher Portal?
When teachers log in, they will see test results aggregated by group
and also at the individual student level. The view contains results for
the TAKS, TAKS–M, and TELPAS test administrations rostered for each
group. A search feature allows teachers to perform a targeted search
on the test, group name, and administration.
133
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How do I get access to the Teacher Portal?
There are two important steps that a district or campus
coordinator needs to perform in order for teachers to be able
to access rostered data in the Teacher Portal:
1. A rostered group must be created in or uploaded to
the system.
2. Teachers must be given access to the appropriate
groups to see assessment results. District or campus
testing coordinators can update a teacher’s group
level account access manually, or they can upload a
user account file to associate the teacher to rostered
groups.
NOTE: For more information, refer to the User’s Guide for
the Texas Assessment Management System.
134
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What is a Rostered Group?
A rostered group allows users to organize students into
different aggregations, regardless of the group they may
have been assigned to for assessment purposes. A rostered
group is used within the Teacher Portal to display
assessment results by objective, as well as other data for
the rostered group of students.
Rostered groups can be created manually using student
data that exists in the system, or a CSV file containing a list
of students and their associated group can be created and
loaded into the system.
135
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Creating Rostered Groups Manually
District and campus testing coordinators have access to manually create rostered
groups.
To
1.
2.
3.
4.
manually create a rostered group
Go to Student Data > Manage Student Directory.
Select the “Rostered Groups” view.
Select New Rostered Group.
Enter a name for the new rostered group, and then select the organization for which the
rostered group will be created, as well as a rostered grade, and then click Save.
– To avoid scrolling through the whole list of organizations, simply start typing the
name of the organization and you will be taken to that point in the alphabetical
list.
5. At the confirmation, choose Go to Rostered Group to add students to the rostered group
from the organization.
6. Click Add Student to select students for the rostered group.
7. Select the students to be added, click Save, and then click Yes – Continue with Add.
136
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Creating a Rostered Group Upload File
A rostered group file (a file containing a list of students and their associated
group) can be created and submitted to the system in order to create rostered
groups within the Teacher Portal. Data should be submitted as a CSV file. Data
elements that correspond to data file fields are listed below.
ROSTERED GROUP FILE FORMAT
FIELD LENGTH
FIELD DESCRIPTION
REQUIRED
CSV File Column
9
CAMPUS-ID-OF-ENROLLMENT
9-digit county-district-campus (CDC) number. The CDC
where the student will be grouped to.
Y
A
100
ROSTERED-GROUP-NAME
The name of the group to which students will be
assigned and one or more teachers will be linked to.
Y
B
9
PEIMS-ID
A 9-digit Public Education Management System ID.
Either 9 digits or an “S” followed by eight digits.
Y
C
15
LAST-NAME
The 15 character last name.
N
D
10
FIRST-NAME
The student’s 10 character first name.
N
E
6
DATE-OF-BIRTH (MMDDYY)
N
F
137
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Sample Rostered Group File
999991001
Group A period 1
111111111
Lastname1
Firstname1
010198
999991001
Group B period 1
222222222
Lastname2
Firstname2
020298
999991002
Group C period 1
333333333
Lastname3
Firstname3
030398
999991004
Group D period 1
444444444
Lastname4
Firstname4
040498
To create a comma-separated values (CSV) data file
1.
2.
3.
4.
If using a template with a header row, enter data into the fields as indicated and then delete the
header row. If the header row is not deleted, the rostered group upload will result in errors.
When saving the file, choose to save as a “CSV (Comma delimited)” file type. This type of file
will allow you to update the information in the system.
Do not password protect files. PC users may select any CSV file type; however, Mac users
must select the “CSV (Windows)” file type to avoid errors in file submission.
When you save as CSV, you may be prompted with the following messages:
If you are prompted with a message about multiple sheets, click “OK.”
If you are prompted with a message about the format of your file, click “Yes.”
138
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Uploading a Rostered Group File
District and campus testing coordinators
have access to manually create rostered
groups.
To upload a rostered group
1.
Go to Student Data > Manage Student
Directory.
2.
Select the “Rostered Groups” view.
3.
Select Upload Student Roster.
4.
Click Browse to locate and select the
student roster file to be uploaded.
5.
Click Send to submit the selected file.
When the file is submitted, a processing
step will validate the records and check
for errors. All valid records will be
loaded to the database. Records with
data problems will not be loaded to the
database. An e-mail notification will be
sent when the file has been uploaded.
After processing has been completed,
another e-mail will detail the status of
the uploaded file and provide you with a
link to the website so you can review
the file-upload details.
139
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Checking the Status of a Submitted File
The Status column of the Send Roster Data screen displays the processing status of submitted
files. The processing status is typically displayed within 24 hours of submitting the file.
To view the status of a submitted file
1.
Go to Student Data > Manage Student Directory.
2.
Select Upload Student Roster.
–
The Status column on the Send Roster Data screen indicates the state of the file:
• Processing: The file is going through the validation process.
• Complete: All records in the file were successfully uploaded.
• Complete with problems: Only valid records in the file were uploaded.
• Rejected: The file format was invalid or all of the records in the file were
invalid.
3.
Click the message in the Messages column to go to the File Details screen.
4.
Review information about the file on the File Details screen.
–
If there is a problem with the file (e.g., Status = Complete with problems), click the
“+” in the Records column for a description of the error. Use this information to fix
the student roster file, and then resubmit the file.
–
Only the first 100 data problems encountered in the submitted file are displayed on
the screen. To view all data problems encountered in the submitted file, click
Export to Excel.
5.
After viewing the file details, click the Return to Send Roster Data link to go back to the
previous screen.
140
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How is the Teacher Portal Used?
After rostered groups have been set up and the district or campus testing
coordinator has granted users access, the Teacher Portal can be used. There are
two views available in the Teacher Portal:
• the TAKS view
• Test Results
• Student Details
• Results Comparison
• the TELPAS view
• Test Results
• Student Details
Group results are available from the 2007–2008 school year through the 2009–
2010 school year.
For more information on using the Teacher Portal, refer to the User’s Guide to
the Student Portal of the Texas Assessment Management System located on the
Resources page of the Texas Assessment website at
http://www.TexasAssessment.com/manuals.
141
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Student Portal
• The Student Portal of the Texas Assessment
Management System is designed to provide
students and parents with online access to a
student’s state test scores.
• The portal provides scores from Texas Assessment
of Knowledge and Skills (TAKS) and the Texas
English Language Proficiency Assessment System
(TELPAS).
• This portal will assist students and parents with
tracking academic progress throughout a
student’s academic career.
142
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Student Portal
• Access to the site is provided through a
Unique Access Code and the student’s
birth date, both as provided on the
student’s Confidential Student Report.
• The Unique Access Code is designed to stay
with a student throughout his/her
academic career. The Unique Access Code
should be safeguarded in the same way as
the Confidential Student Report.
143
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Analytic Reporting
• The analytic reporting system will allow users to
analyze results in order to compare current and
historical data as well as to perform comparisons
of classes to campuses, campuses to campuses,
campuses to districts, districts to districts, and
districts to the state.
• Campuses and districts will also be able to
disaggregate data so that different demographic
and program information groups may be
examined, enabling easy access to cross–section
analysis of the assessment data.
• This functionality will be available in spring 2011.
144
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Q&A
145
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