Transcript TAS Meeting Materials PPT 2_2015

QRIS 2015 Program Quality
Improvement Grant
Applicant Technical
Assistance and
Support Meetings
February 2015
Wendy Valentine, M.Ed.
Senior Director, CI and Early Education Partnerships
Project Manager, QRIS Program Quality Improvement Grants
United Way of Mass Bay and Merrimack Valley
Documents posted at:
http://www.cybergrants.com/qrisgrants
Background Information
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QRIS is a method to assess, improve, and
communicate the level of quality in early care
and education and after-school settings
EEC formally began developing its Quality
Rating and Improvement System (QRIS) during
the spring of 2008
EEC fully implemented the Massachusetts
QRIS in January 2011
Brain Building in Progress
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The work of the EEC is steeped in the notion that brain
building is in progress for young children in enriching
environments with caring adults and meaningful and
engaging interactions
The latest science shows that these early experiences
actually build the architecture of the developing brain;
much like a house is built from the bottom up
We know that children's earliest experiences are especially
important because building the human brain begins even
before birth; a strong foundation in early years greatly
increases the chance of positive outcomes
BBIP Website: http://brainbuildinginprogress.org
National QRIS Implementation
EEC and United Way
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The Department of Early Education and Care (EEC)
and United Way of Massachusetts Bay and
Merrimack Valley and have partnered together to
support and strengthen the capacity of early
education and out of school time program leaders to
identify, prioritize, and implement improvements that
move them forward in the state’s Quality Rating
Improvement System
This grant application’s purpose is to provide QRIS
Program Quality Improvement Grants to all eligible
programs/educators in the mixed delivery system to
make program improvements, in pursuit of upward
progress on the levels defined in the QRIS system
Goals
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QRIS Program Quality Improvement Grant is
intended to offer funding to support programs
to advance towards a higher level on the
QRIS system
Support programs/educators to engage in a
process of continuous quality improvement
Enhance outcomes for all children in
Massachusetts, especially those populations
most at risk
Funding
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Funds Type: Race to the Top – Early
Learning Challenge Grant (RTTT-ELCG)
Funds Source: Federal
Fund use for this initiative must be aligned
directly with the purchase resources that will
allow an educator/program to advance on the
QRIS system
All funds from this grant must be expended,
and products/services received by grantees,
by October 30, 2015
Phase One
Continuous Quality Improvement
Planning
1
Continuous Quality Improvement Plan
Ongoing Development with a
Technical Assistance Provider (TAP)
2
Continuous Quality Improvement Plan
Submitted and Approved by TAP
3
Request for Reimbursement Submitted
4
Outcomes Reporting on Phase One
Phase Two
Continuous Quality Improvement
Plan Implementation
5
Durable Goods Selected by Grantee
Approved by TAP and United Way
6
Durable Goods Shipped by Vendor and
Received by Program/Provider
Continuous Quality Improvement Plan
Implemented
Outcomes Reporting on Phase Two
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Eligible Grant Applicants
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Be part of EEC’s mixed delivery system
Currently be serving at least one child
receiving financial assistance as of February
15, 2015
Submit a final self-assessed QRIS level 1, 2,
3, or 4 application or documentation of a
granted QRIS Level 1, 2, 3, or 4 in EEC’s
online QRIS Program Manager (QPM) by
February 15, 2015
Program must demonstrate current use of
Environment Rating Scale (ERS) Tools
including submission of a signed Verification
of Use of QRIS Measurement Tool(s)
Eligible Grant Applicants (cont.)
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Programs must complete all grant
submission requirements including:
– Complete online grant application by
March 2, 2015
– Submit required documents by mail by
March 2, 2015
For EEC-licensed programs: License must
be in good standing with EEC
Must be in good fiscal standing with the
Commonwealth
QRIS Participation
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Programs applying for grant funding are required to
participate in the Massachusetts QRIS
Required to submit a printed copy of their program’s
QRIS Summary of Application Profile from the online
QRIS Program Manager showing self-assessed or
granted level, QRIS number, and status with this
grant application
Programs that do not provide proof of a submitted
final self-assessed QRIS Level 1, 2, 3, or 4
application or documentation of a granted QRIS
Level 1, 2, 3 or 4 prior to February 15, 2015 will not
be eligible for funding under this grant opportunity
How Do I Know What My QRIS Rating Is?
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Environment Rating Scale (ERS)
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Programs must demonstrate current use
of ERS Tools
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Submit a signed Verification of Use of QRIS
Measurement Tool(s) documenting use of the
ECERS-R, ITERS-R, FCCERS-R, or SACERS in
the program for each classroom completed in the
past twelve months.
The ERS observation may be done for selfassessment purposes; a observation completed
by a Reliable Rater is not required to be eligible
for this grant opportunity.
Optional Regional Support Meetings
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A series of Regional Technical Assistance and
Resources meetings will be held during the grant
period to provide additional support and access to
resources to 2015 QRIS Program Quality
Improvement Grant grantees
Participation in these meeting is optional and not
a requirement of the grant
Meetings will be held in all five EEC regions
Dates and locations of these meetings will be
posted at http://www.cybergrants.com/qrisgrants
Optional Regional Support Meetings (cont.)
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Detailed information regarding the Program
Improvement Plan requirements, reimbursement
for Program Planning grants, and technical
assistance support will be provided to grantees at
this event
Translation services will be available for
participants on request
Additional information to support grantees will
also be posted in the QRIS Learning Community
at http://www.qriscommunity.org
Program Planning Funding
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A program/educator that serves 20 children or less
will be eligible for up to $1,500
A program that serves 21 children or more will be
eligible for up to $2,500
A program that serves 100 children or more will be
eligible for up to $3,500
The number used to determine eligibility is the
number of currently enrolled children as of February
15, 2015, not the licensed capacity
Program Planning Reimbursement
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All Program Planning funds awarded to a
program/educator will be paid on a
reimbursement basis
If an applicant is approved for funding, the
program/educator must purchase the services and,
after receiving the services or goods, submit
evidence of their out-of-pocket expenses for
reimbursement
Educators/programs are encouraged to request
reimbursement in a timely manner as soon as funds
are fully expended
Only one request for reimbursement may be
submitted
Durable Goods Funding
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A program/educator that serves 20 children or less
will be eligible for goods valued at up to $3,000
A program that serves 21-99 children will be eligible
for goods valued at up to $5,000
A program that serves 100 children or more will be
eligible for goods valued at up to $7,000
The number used to determine eligibility is the
number of currently enrolled children as of February
15, 2015, not the licensed capacity
Funding Allocation
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Submission of an application does not guarantee
that your program will be awarded a grant
Proposals will be accepted for consideration
beginning February 2, 2015 and reviewed on an
ongoing basis; no proposal for this round of funding
will be accepted after 4:00 p.m. on March 2, 2015
Proposals for funding that meet all the grant eligibility
requirements will be evaluated
United Way, in collaboration with EEC, will ensure
funding is allocated in a manner which ensures
diversity in terms of geographic and
program/educator type representation to the extent
possible based on the applications received
Online Grant Application
The online grant application will open on or about February 2, 2015.
Programs are asked to:
1. Provide program and
financial information
2. Propose Program
Planning expenditures
3. Identify how funding will
be used to support
development of a
Program Improvement
Plan
4. Request funds for
Program Planning
expenditures and
Administrative Overhead
Access online grant application:
http://www.cybergrants.com/qrisgrants
Timeline
1-27-2015
Grant Solicitation Released
2-2-2015
Online Grant Application Opens
February 2015
Applicant Technical Assistance and Support Meetings
2-23-2015
All Questions must be submitted in writing by this date
3-2-2015
QRIS Program Quality Improvement Grant Application Closes
All required documents must be mailed and postmarked by this date
Online grant application must be submitted by 4:00 pm on this date
4-15-2015
List of Grant Recipients Posted
May-June 2015
Continuous Quality Improvement Plans Developed and
Submitted by Programs
7-1 to 7-15-2015
Continuous Quality Improvement Plans Reviewed by TAP
7-15-2015
Phase One - Final Outcomes and Measures Form due
(must be completed online)
July-October 2015 Phase Two – Continuous Quality Improvement Plan
Implementation
10-30-2015
All goods and services purchased by grantees with these
grant funds must be received and accepted by this date.
11-15-2015
Phase Two - Final Outcomes and Measures Form due
(must be completed online)
Submission Instructions
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March 2, 2015 at 4:00 p.m. is the deadline for
submission of documents; they must be mailed and
postmarked by this date
March 2, 2015 at 4:00 pm is the deadline for
completion of online grant application
Grant application must be completed online
Submit signed copies of required documents by mail
as directed in the Grant Solicitation
Applicants who do not complete the online grant
application and submit documentation will not be
considered for funding
Required Application Forms
Must be mailed and postmarked by March 2, 2015:
– Grant Application Document Cover Page
– Commonwealth Terms & Conditions
– W-9 with DUNS #
– Contractor Authorized Signatory Listing
– Executive Order 504 Certification
– Grant Disbursement Authorization
– Federal Funding Accountability and Transparency Act
– RTTT Certification Regarding Lobbying
– Verification of Use of QRIS Measurement Tool(s)
– Consent for a Pre and Post Quality Assessment
– Grant Contact Information
– QRIS Summary of Application Profile
– Detailed Schedule Form
Documents posted at:
http://www.cybergrants.com/qrisgrants
Required Forms for Family Child Care Systems
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Must be mailed and postmarked by March 2, 2015:
– Family Child Care System Document Cover Page
– Provider Consent Form (one per each affiliated grant
application)
– Commonwealth Terms & Conditions
– W-9 with DUNS #
– Contractor Authorized Signatory Listing
– Executive Order 504 Certification
– Federal Funding Accountability and Transparency Act
– RTTT Certification Regarding Lobbying
Documents posted at:
http://www.cybergrants.com/qrisgrants
Resources
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Key Contacts
Documents posted at: http://www.cybergrants.com/qrisgrants
Grant Application - questions may be directed to
[email protected] for inclusion in the Question and
Answer Documents
Online Grant Application – for technical questions use the
help function within the application; additional questions may be
directed to [email protected]
EEC QRIS Program Manager – access the Program Manager
at https://www.eec.state.ma.us/qrisstatewide; technical
questions about the on-line QRIS application and selfassessment may be directed to your EEC Regional QRIS
Contact (listed below)
Regional QRIS contacts – Part 1
REGION
Region 1
Western
Region 2
Central
STAFF
PHONE/EMAIL
QRIS Program Quality
Specialist
Amanda Thayer
(413) 881-1548
[email protected]
Education & Provider
Support Liaison
Kimm Quinlan
Preschool Enrichment
Team, Inc.
(413) 763-3900 x159
[email protected]
QRIS Health Advisor
Edwin Moralez
(413) 881-1546
[email protected]
QRIS Program Quality
Specialist
Amy Whitehead-Pleaux
(508) 461-1446
[email protected]
Education & Provider
(508) 757-1503 x211
Support Liaison
[email protected]
Joanne Gravell
Family Services of Central
Massachusetts
QRIS Health Advisor
Lila Coverstone
(508) 461-1460
[email protected]
REGIONAL OFFICE LOCATION
& PHONE NUMBER
Department of Early Education and Care
1441 Main Street Suite 230
Springfield, MA 01103
Phone (413) 788-8401
Department of Early Education and Care
10 Austin Street
Worcester, MA 01609
Phone (508) 798-5180
Regional QRIS contacts – Part 2
REGION
Region 3
Northeast
STAFF
QRIS Program Quality
Specialist
Jody Dominquez
REGIONAL OFFICE LOCATION
& PHONE NUMBER
(978) 826-1336
Department of Early Education and Care
[email protected] 360 Merrimack Street Building 9, 3rd Floor
Lawrence, MA 01843
(978) 681-9684
PHONE/EMAIL
Education & Provider
(781) 593-6722 x6249
Support Liaison
[email protected]
Kathy Gallo
North Shore Community
College.
Region 5
Southeast
QRIS Health Advisor
Maureen Waitt
(978) 826-1319
[email protected]
QRIS Program Quality
Specialist
Anne Hemmer
(508) 967-3413
[email protected]
Education & Provider
Support Liaison
Elizabeth A. Reddy
Child Development and
Education, Inc.
(508) 369-3673
[email protected]
QRIS Health Advisor
Betty Blackham
(508) 967-3411
[email protected]
Department of Early Education and Care
1 Washington Street Suite 20
Taunton, MA 02780
Regional QRIS contacts – Part 3
REGION
Region 6
Metro
Boston
STAFF
PHONE/EMAIL
QRIS Program Quality
Specialist
Cheryl McLellan
(617) 979-8601
[email protected]
Education & Provider
Support Liaison
Donna Jasak
ABCD
QRIS Health Advisors
Betty Blackham
(617) 348-6287
[email protected]
Maureen Waitt
Lila Coverstone
(508) 967-3411
[email protected]
(978) 826-1319
[email protected]
(508) 461-1460
[email protected]
Coordinate Family & Community Engagement
Childcare Resource & Referral
Quality Improvement Grant Technical
Assistance Providers
REGIONAL OFFICE LOCATION
& PHONE NUMBER
Department of Early Education and Care
1250 Hancock Street Suite 120-S
Quincy, MA 02169
Phone (617) 472-2881
To find your grantee, please access:
http://www.eec.state.ma.us/childcaresearch/cfce.aspx
To find your CCR&R agency, please see:
http://www.eec.state.ma.us/childcaresearch/ccrr.aspx
See http://www.cybergrants.com/qrisgrants or email
[email protected]
Questions?
Thank you for participating
in this Applicant Technical
Assistance and Support Meeting
Documents posted at:
http://www.cybergrants.com/qrisgrants