Transcript SNAP E&T component budget

Supplemental Nutrition Assistance Program
EMPLOYMENT AND TRAINING
(SNAP E&T)
FFY 2014 RFP REVIEW
SNAP E&T
Program of Food and Nutrition Service (FNS), USDA
Purpose is to provide SNAP
recipients, who are not
receiving TANF, with a
variety of skills that increase
their chances of gaining
employment, becoming more
self sufficient, and reducing
their dependence on SNAP
benefits
History of RI Program
 States are required to operate a SNAP E&T program
 Rhode Island’s program was established in 2011
 DHS contracted with LISC to develop and manage a
SNAP E&T program
 Since 2011, the program has been developed and
piloted
FFY 2014 Program Year
 Program expanded statewide
 LISC will subcontract with selected,
qualified agencies to deliver SNAP
E&T services
 October 1, 2013-September 30, 2014
Funding Available:
50% Reimbursement
Subcontractors commit and spend 100% of the cost of eligible
training and employment services in non-federal, unmatched
funds and are reimbursed fifty cents on the dollar
 Two types of 50% Funds: Administrative and Participant
Reimbursements
 LISC retains 5% of the reimbursement for program management
 Subcontractors must reinvest at least 10% of their reimbursement in
workforce training services
Non Federal Funds
 Applicants must have nonfederal funds identified to
cover 100% of the cost of proposed program
 Must certify that funds are nonfederal to the source
and unmatched
 Must carefully track all expenditures against these
funds
Administrative Funds
 Cover the cost of operating the program and providing
services
 Costs are itemized in
component budgets
 Operating costs (salaries,
space costs, supplies, etc)
 Direct participant costs (books,
tools, certifications, etc)
 A separate budget is required for each component
 TA will be provided to successful applicants
Direct Participant Costs
Allowable if:
 Integral to the component and necessary for
participation
Examples:
Books
Certificates
Tools
Build these costs into component budget
Participant Reimbursements
Direct out-of-pocket expenses incurred by enrollees that are
necessary for participation in training and services
Allowable only while an individual is enrolled in SNAP E&T
FFY2014
 Dependent care costs capped
at $225/wk/dependent
 Transportation (gas cards and bus
passes) capped at $67.50/mo./
participant for 3 mo. ($202.05)
Allowable Components for FFY2014
Job Readiness
Vocational Training
Job Retention
Adult Education (ABE, GED,
ESL)
‘Support’ Services
Create a package of services that supports
successful employment and training outcomes
 Job Readiness
 Job Search
 Case Management
 Financial Coaching
Build into component budget
Enrollment Process
 Participant Agreement
 RI DHS 511
 SNAP E&T Eligibility
Verification –Reverse
Referrals
 Assessment
 Placement
 Attendance Tracking
Component Budget
Calculate SNAP E&T budget items as the proportionate share of the
total cost of a training or service based on the number of SNAP
E&T participants

Component cost per participant is the total administrative and
direct participant costs divided by the number of participants

Cost per training hour is the total component cost per
participant divided by the number of hours a component runs.
Hours will be tracked and reported based on attendance

“Total For This Component” is the total administrative and direct
participant costs plus participant reimbursements.
All costs must be equivalent to those for services to non-SNAP
participants
Budgets
Example
Component: Culinary Arts Training together with Job Search and Case
Management Services
1.
2.
3.
4.
5.
Total anticipated enrollment = 20
Total cost to deliver these services to 20 people = $40,000
Component cost per participant = $2,000 ($40,000/20)
Estimated number of clients eligible for SNAP E&T = 10 (50% of class)
SNAP E&T component budget = $40,000x .50 = $20,000 or ($2,000 x 10
= $20,000)
6.
7.
8.
Participant reimbursements = $1,350 (10 students, bus passes for 2 months)
Component budget + participant reimbursements = ($20,000 + $1,350) =
$21,350
SNAP E&T reimbursement = $10,141.25 or ($21,350/2) – (.05 x $10,675) or
($21,350 x 50%) x .05
100% Nonfederal Funds Required = $21,350
Billing and Attendance
Bill based on the total number of training hours
delivered for each component in a quarter:
 Bill for absences up to the allowable number as per your
attendance policy
 Provide the attendance policy to all participants at the
beginning of a component
 Bill for hours dropouts or those dismissed attended
May not bill for:
 Absences beyond the number stated in attendance policy
 Participants who have dropped out/been dismissed
 Participants who loose their SNAP benefit, even if it is midcomponent
Backup Documentation
Charge only for costs approved in the detailed component
budgets
Keep complete backup of all nonfederal expenditures:
 Signed time sheets showing time and effort spent on the
SNAP E&T program
 Receipts, invoices, cancelled checks, etc.
 Records accounting for participant reimbursements
Although you are spending nonfederal funds, more stringent
tracking requirements exist because you are earning
federal dollars
Required Documentation
As a SNAP E&T subcontractor you are required to maintain the
following:
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Complete Financial Backup for Nonfederal Funds Expended
Attendance Sheets!
Participation Agreements
RI DHS 511, Work Registration Forms
Reverse Referral Spreadsheet(s)
Student Attendance Policy
LISC will conduct annual site reviews to ensure compliance with
SNAP E&T program rules and contract requirements
Reporting
Quarterly Report Package
a. Financial Report
b. Reimbursement Log
c. Data Report
d. Program Narrative that includes Outcomes
Table
Data tracking and reporting is substantial for this
program
Late reports may disqualify you in FFY 2015
QUESTIONS?