Transcript The 4 Keys to a Successful Join Scouting Night

2014 Join Scout Night
Thursday, September 11th
Registration
Fees:
$13 per Scout
includes Boy’s
Life & Insurance
thru Dec. 31.
$9 per Adult
Welcome to our
2014
Join Scouting Night
School Coordinator
Rally
No other $
transactions at
this time.
1
Tonight’s Purpose:
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
• Equip District Leadership to conduct
a successful Join Scouting Night
(JSN) Campaign
• Districts begin recruiting manpower
to cover every public and private
elementary school & ensure they are
trained
No other $
transactions at
this time.
2
JSN Purpose:
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• To enroll new Tiger Cubs, Cub
Scouts, Boy Scouts,(Varsity,
Venturer, Sea Scout) and their
families to join our Scouting
family.
• To enlist new parents as leaders.
• To organize new Scouting units
to expand the reach of Scouting
in our communities.
3
JSN Plan:
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• Open ALL Elementary Schools,
Public and PRIVATE to invite youth
and parents to join.
• Each School will have a LEAD
PERSON (School Coordinator) to run
the meeting.
• KEY UNIT LEADERS are asked to
participate and provide support.
4
JSN Promotion
•
Registration
Fees:
The Council will provide all Posters, Flyers, Yard
Signs, Stickers, school board endorsements, Join
Night material packets and Radio PSA’s at District
JSN Training.
•
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
Super Saturdays – Put up Posters and flyer
distribution at high traffic locations: malls, parks,
grocery stores, Home Improvement stores, etc…
•
Super Sundays – Put up Posters and flyer
distribution at local Houses of Worship and faith
based institutions
$9 per Adult
•
No other $
transactions at
this time.
Radio/TV – utilize radio/TV contacts to promote
through local stations / channels
•
Send a press release to local paper on your unit &
JSN Night
5
The 4 Keys to a Successful
Join Scouting Night (JSN)
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
1. Principal Visit
2. Classroom Rally / Boy Talk
3. A Trained School
Coordinator presiding at JSN
$9 per Adult
No other $
transactions at
this time.
4. School Coordinators report &
turn in applications and fees
at District Turn In Location
6
The 4 Keys to a Successful
Join Scouting Night (JSN)
1. Principal Visit
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• Update them on Pack progress, leadership, projects, share
pictures, invite to major event (ie. Blue & Gold banquet,
Pinewood Derby)
• Discuss Flyer Distribution
• Ask Principal for 2 mins. in each classroom-invite to JSN
• Posters / PTA Announcements
• How can we get Pack calendar activities on School/PTA
Calendar
• Request a table at Open Houses/Back to School Nights
• Make sure no conflicts with other school events when
scheduling JSN Night (Sept. 11th)
• Who should we contact if we have any trouble that night,
doors, bathroom locked
• What can we do for you? Service Projects?
• Can Scouts raise the flag in uniform the day of JSN?
• Bring a Thank You for Principal & “Gatekeeper”
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The 4 Keys to a Successful
Join Scouting Night (JSN)
2. Classroom Rally / Boy Talk
•
Registration
Fees:
•
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
•
$9 per Adult
•
No other $
transactions at
this time.
•
•
Purpose: to excite and invite the boys to come to
JSN and what to bring
If classroom visit is prohibited, ask for an
assembly of boys or visit them at various serving
times in the lunch room (non-instructional time if it
is brought up as an issue)
Morning News Show or Announcements, only if
classroom visit is not allowed
Agenda: Distribute flyers, talk about some of the
fun they can do as Scouts
Repeat date, time, place for JSN & what to bring
parents and money($13), but come anyway, even if
you don’t have the money and we’ll talk about how
we can help you. (i.e. popcorn sale)
Share fun story, joke to remind them to share flyer
with parents & bring them and $13 to join.
8
Best Methods for New Youth:
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• Rallies in the Classroom are BY
FAR the best way to spread the
message.
• As parents, we need your help with
schools and principals to ensure
classroom access.
• Youth & Parents must be invited
back to a close to home location.
Unfamiliar locations can be a
barrier.
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Best Methods for New Youth:
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• Have existing Scouts wear their
uniform the day of the
recruitment.
• Send flyers twice if you can!
Once in the first week of school
packets (August 19th), the next at
the “Rally (Boy Talks)” week of
sign up
• Conduct “Boy Talks” 2 – 3 days
prior to Recruitment Night.
10
Jessica Lunsford Act:
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• Volunteers
• Staff
• In order to distribute flyers in
a local School you will need
to pass a background
screening with your local
school board
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Best Methods for New Youth:
• Have Scouts invite their friends!
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• Super Saturdays
• Super Sundays
• Advertise at Houses of Worship,
local supermarket, Home
Improvement, retail stores (ask the manager)
• Buddy Cards: Invite other friends
from sports, karate, clubs, etc.
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The 4 Keys to a Successful
Join Scouting Night (JSN)
3. Join Scouting Night Mtg.
•
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
•
When you recruit your JSN School coordinators have them
commit to attend training.
At JSN Mtg. - Youth and their families have come out to join
Scouting
•
Don’t talk to much, follow the JSN Agenda
•
Let boys know about the fun they will have
•
Emphasize to parents Scouting’s impact on their child’s
development while having fun
•
Invite parents to join along with their son
•
Utilize resources like “The String Story” / “A Boy’s
Eyes”.
•
Allow them to sign up, pay fees, (Have JSN helpers
ensure apps are complete & signed) share info on next
meeting, training, Cub Fun Day, resources, contact info
& adjourn
•
Finally bring Apps & fees to District Turn in Location
that night
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Lead Person –
School Coordinator Duties:
• Attend District JSN Training
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• Contact Principal to set Scout Night &
Rally, hang up posters.
• Recruit helpers to: collect applications,
help answer questions, “crowd control”.
• Invite local Pack & Troop to provide
basics.
• Turn in applications & money at District
Turn-In locations the night of Sept 12th
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OK, Let’s Get in to it…:
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• All school packets will include:
•Applications for youth & ADULTS
•Table Signs
•Activity Flyers
DE’s
will
provide
•Training Flyers
the packets
•Rosters, Agenda
•Welcome Guide
15
Recruitment Night:
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• Arrive 45 minutes early to ensure
School is open.
• Arrange Tables by grade.
• On tables: Grade level signs, youth
applications, Boys’ Life, Roster for
each grade, Parent Orientation
guidebook.
• Set up a registration table for later
that night (Delegate to your
registrar…)
16
Best Methods for New Adults:
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• Set the expectation for them to
participate.
• Be a Part of your son’s experience –
shows him you care and it’s important
• “For 100 years, parents, like
yourselves, have been volunteering to
ensure a quality program for their
sons.”
• Give many ways to “share talent”
(Many hands, make for light work)
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Recruitment Night – The Meeting:
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
• Separate arrivals to appropriate
tables.
• Start on time
•
How does the program work?
(Volunteers!)
•
What is expected from Parents?
(Volunteer!)
•
What does it cost?
•
Briefly Review Welcome to Cub Scout
Guide – A Parent Guide
$9 per Adult
No other $
transactions at
this time.
18
Best Methods for New Adults:
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• Ask leading questions - “Who works in Miami
Lakes, who likes to shop?” – Advancement
• Who has a computer at home? – Secretary
• Who can manage a bank account? –
Treasurer
• Who likes to host parties? – Events!
• Training is offered for all positions.
• Make sure every parent signs up for
something: Blue & Gold chair, Pinewood
Derby chair, Popcorn Kernel, Newsletter
Editor, and much more…!
19
OK… Back to the meeting:
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• The Easy part is to sign up the boys, that was a
given when they walked in…
Getting New Parent’s Involved in Existing Dens:
– Current Cub Leader to lead discussion at each
table.
– Explain leader needs, on the back of the Table Tent
Grade level sign !
– Each group needs a leader, assistant leader, and at
least one Member of Committee.
– Our Den needs…
– Experienced Leaders to mentor/help at beginning
20
A Quality Program:
•Parents expect to pay to join. They pay much
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
more for other programs. Sports, Karate,
Computer camp, etc.
• Charge $13 to secure their commitment to the
program this includes registration, insurance, & Boy’s Life
Magazine thru Dec. 31st.
New Units are different:
• The BSA does not allow a new unit to be chartered for a
period less then six months. New units started during JSN
campaign will be chartered for 16 months through 2014.
• Fees = $TBD registration (per Scout and Adult) and
$TBD for Boy’s Life
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OK… Back to the meeting:
Securing New Parents for a New Pack
Registration
Fees:
• Circle Up – All parents in grade groups must sit
with their sons at the table.
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
– Assign a temporary chairman to lead discussion at
each table.
$9 per Adult
– Each group needs a leader, assistant leader, and at
least one Member of Committee.
No other $
transactions at
this time.
– Explain leader needs, on the back of the Table Tent
Grade level sign !
– New Parents talk in group and decide who will do
what, and register
– Provide Training information
22
The Meeting…:
• Stress that training is available
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• You are a parent, just like them!
• We need your help to continue.
• Turn over the “den” to the temp chair.
• Bring applications when they recruit
each leader (youth protection & collect
apps/$)
• After all leader’s recruited: Introduce
each leader! (Seals the deal!)
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The Meeting…:
Registration
Fees:
$10 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$5 per Adult
No other $
transactions at
this time.
Stress that training is available:
• Cub Leader Basic Training
• September tbd at Scout Office
• District Opportunities-Training Grid
available showing all District Cub
Leader Basic
24
Closing the Meeting:
• Applications are being filled out
Registration
Fees:
$10 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$5 per Adult
No other $
transactions at
this time.
• Ensure ALL info is filled out properly
• ALL sigs, SSN, DOB, Etc.
• Answer application questions. Explain
that Boys’ Life is included in the fee.
• If a parent can not pay the full
amount, DO NOT announce that
everyone can pay later, work with
them 1 on 1.
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After the Meeting:
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• After they are done with applications, they
can go to the check out table.
• Make an express line for checks (Made
payable to BSA).
• Ask for all new leaders to stay for a quick
meeting. Hand out training and Youth
Protection requirements (www.scouting.org),
Fast Start info, invite to preset Pack
Leader’s Meeting to work out details.
26
Things to Remember:
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• Don’t talk too much, they want to
sign up and leave.
• Divide into grades upon arrival.
• Don’t let Leader’s tell stories or
share anything negative. You will
NEVER recruit anyone if you tell
them everything is bad or no one
helps…
27
The 4 Keys to a Successful
Join Scouting Night (JSN)
4. District Turn In Location
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
Keep the promise to the Scouts, turn in applications so they
can be registered in a timely manner, start receiving Boy’s Life,
and covered by insurance
•Celebrate each Coordinator/Schools arrival at Turn In
•Thank them for their participation and for recruiting the next
crop of Eagles and future leaders in our community
•Record their totals on the Tote board (It is a List of all District
schools to be opened)
•
Record # of Tigers, Cubs, Scouts, Adults, etc…?
•
Audit money, issue a receipt
•
Plan on following up with principal to hopefully send a
reminder flyer for boys/parents that may have missed
the first JSN. If doing so, be there to sign them up and
contact your JSN Chair or DE to turn in apps & fees.
28
2014 JSN Goals
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
Open every elementary school
Invite every youth and family to join
$9 per Adult
No other $
transactions at
this time.
Reach our District Goal of ?
29
What’s Next?
BUILD A WINNING TEAM!
•Recruit Pack/Troop Leaders to assist, (if you do not
have them already on board)
Registration
Fees:
$13 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
$9 per Adult
No other $
transactions at
this time.
• Ensure their attendance at District JSN Training
•Visit School Principal
• Confirm your JSN Date / Rally Date / Morning
Announcements/ Flag Ceremony/ etc…
• Give administrators/gatekeepers a camp card
as thanks
• Hold a successful JSN and turn the applications
in at the District Turn in location
30
Registration
Fees:
$10 per Scout
includes Boy’s
Life &
Insurance thru
Dec. 31.
THANK YOU!
&
Have a successful
JSN!!!
$5 per Adult
No other $
transactions at
this time.
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