AI Ltd. DMS V 1.0
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Transcript AI Ltd. DMS V 1.0
Monday, April 13, 2015
Air India Ltd.
Document Management System
© 2011 IBM Corporation
DMS will result in lots of saving at financial & operational level for Air
India Ltd.
Document management system is a major opportunity for Air India Limited to move towards a
paper less office where relevant information will be in digital format easily available to
authorized personnel
Lower costs while
overcoming
operational barriers
(Couriers & storing space
saving)
Strengthen
coordination
between Air India
departments &
employees
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Fast information
availability with
more
transparency
Better
document flow
control with
traceability
Increase
employees
productivity &
efficiency
Reduce paper
printing
Better access
and security for
confidential
information
Environmental
friendly
AI Ltd. DMS Implementation
(Greener Working
Practices i.e. E-mail’s)
© 2011 IBM Corporation
Benefits of DMS Implementation
Employees can use it as a centralized repository to store and also distribute important documents to
relevant persons
Employees can access documents from anywhere in the world by logging in through valid user id and
password
DMS provides various advanced security and version control features like, access control, multiple
version control, Audit trail of each document etc.
DMS can be used to see document history like who has modified the document and when
Automate capture of structured or unstructured documents
Create rule based workflows to automate business processes
Automate Notifications
Automate approval, review and changes process
Provide search capability with advanced option that include meta data based search feathers
Go to IT Energy Efficiency Scenario
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AI Ltd. DMS Implementation
© 2011 IBM Corporation
Air India
Document Management System
Some Screen Shots
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AI Ltd. DMS Implementation
© 2011 IBM Corporation
Employee can log in to portal by typing URL– http://dms.airindia.in; It will take on this
screen with different links, where they can click on DMS- Departmental Access to
access AI DMS
Portal Main Screen
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1: URL for Air India
Fileserver – Type
http://dms.airindia.in
6: Air India
website
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2: Air India Fileserver link :DMS
Staff Access– To access circulars
and public domain information
7: Flight Safety
website
8: Click
portal link
AI Ltd. DMS Implementation
3: DMS link – to access
DMS system with
authenticated DMS id Only
9: QMS
Website
10: Corp.
Safety policy
link
4: Web Mail
link - To access
Web mail
11: Corp.
Quality policy
link
5: Operations
website link
12: Corp.
Environment policy
link
© 2011 IBM Corporation
Once user will click on document management system; They will come on this page
and type in user name and password to access AI DMS
DMS log in Screen
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1: DMS User id
2: DMS password
3: log in to DMS System
Type in user id
Type in the password
Click on it to log in to DMS
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AI Ltd. DMS Implementation
4: Home Page
User can click here to go to
home page
© 2011 IBM Corporation
As, User come on DMS, They have different options links to access documents and
links
Overview of different buttons available on DMS mail screen
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1. Folder structure Information and documents
is structured in a meaningful
way which will be shown as
per access right of users
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2. Add a document
- to add a single
document (scanned
or soft copy) from
local system
AI Ltd. DMS Implementation
3. Drag and drop for
multiple documents Using this tool multiple
documents can be
uploaded simultaneously
4: Search option
- Different option
for normal and
advanced search
option
5: Help - User can
click here to go to
Helpdesk
© 2011 IBM Corporation
As, User come on DMS, They have different options links to access documents and
links
Overview of different buttons available on DMS mail screen
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1. Folder structure Information and documents
is structured in a meaningful
way which will be shown as
per access right of users
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2. Select document
to open – User can
select appropriate
folder
AI Ltd. DMS Implementation
3. Open the documentUser can click on the
document or right click on
the document to open and
view the document
4: Help - User can
click here to go to
Helpdesk
© 2011 IBM Corporation
Thank You !
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AI Ltd. DMS Implementation
© 2011 IBM Corporation