Transcript PTCAS PowerPoint slides
PTCAS INFORMATION SESSION
2012-13 Admissions Cycle
Disclaimer
The slide show is intended to provide an overview of PTCAS and
NOT be a substitute for the full instructions.
You are responsible for reviewing and following all PTCAS and program-specific instructions.
What Is PTCAS?
The Physical Therapist Centralized Application Service (PTCAS) allows applicants to use one application and set of materials to apply to 160 PT programs.
PTCAS is a service of APTA and is administered by Liaison International in Watertown, MA.
2012-13 Application
The PTCAS application for the 2013 entering class launched on JULY 2, 2012
Professional Behavior
PT applicants are expected to act
professionally
in all of their dealings with PTCAS and the physical therapist programs, and to properly follow instructions and meet deadlines.
Responsibility, respect, good judgment, and cooperation
are qualities valued by the PT profession. Applicants are expected to demonstrate these qualities beginning with the application process.
REQUIRED Materials
You must submit the items to PTCAS before your file will be processed
PTCAS Application
All Official U.S. Transcripts
Correct PTCAS Fee
Arrange for materials to arrive at PTCAS by the program’s deadline. Once “complete”, file will enter the queue for verification. Processing may take up to 4-5 weeks once your file is complete.
Other Materials Accepted by PTCAS
IF REQUIRED by PT program, submit items to PTCAS.
Materials Sent Directly to Program
Supplemental Application
Supplemental Fee
Original Foreign Transcripts
Reapplying to PTCAS?
Applicants who reapply through PTCAS can have some of their application materials carried over. Re-applicants must have "mailed" status in the current cycle to be eligible. • • • • • • • • • • • PTCAS will pull the following documents and sections forward:
All U.S. coursework and transcripts Contact information Personal information Background information Unofficial test scores Extracurricular activities Honors Work experiences Professional licenses and certificates Foreign transcript evaluations Unofficial TOEFL scores.
Re-applicants will have the ability to edit their application (except previously verified coursework), enter updated information, and change PT program designations in the new application.
Changes to the GRE
Due to changes in the GRE in 2011, programs may require or prefer that you to take "GRE® revised General Test".
GRE® General Test
= Testing on or before
JULY 31, 2011 GRE® REVISED General Test
= Testing on or after
AUGUST 1, 2011
Visit PTCAS Web site to determine whether GRE is required for admission and requirements: http://www.ptcas.org/Tests/
Submit Official GRE Scores
• •
Request Official GRE Scores
Use correct GRE code for PT Program Scores MAY also go to PTCAS, depending on GRE code • •
Enter GRE Scores on PTCAS Application
Do not mix and match scores from different dates Enter planned GRE test dates
PTCAS Will NOT…
“verify” official scores against unofficial scores “hold” files for missing GRE scores
Submit U.S. Transcripts to PTCAS
Enter ALL colleges & universities attended
• • 4-Year Institutions Community Colleges
Print PTCAS transcript request form for each
Registrar sends one official transcript to PTCAS
• Encourage registrar to include PTCAS transcript request form
Do NOT send student-issued transcripts
Enter All U.S. Courses on Application
Use a personal copy of transcripts to complete section
Do NOT enter courses from memory
Enter all courses on US transcripts, including…
Credit earned due to AP/CLEP/IB exams Audited Deferred Institutional/Departmental Exam Incomplete Pass/Fail Withdrawn (WP or WF)
If significant errors, PTCAS will “undeliver” application
Academic Update (AU)
Enter updated summer & fall 2012 grades
Send updated 2012 transcripts to PTCAS as soon as available
Academic Update Dates:
• • • •
Dec 12 – Jan 16 – AU OPENS. No edits to coursework until AU is open to you. Priority deadline for updated transcripts to PTCAS. Feb 15, 2013 –
Feb 15, 2013 –
AU CLOSES. No edits to courses after this date. Final deadline to submit AU transcripts to PTCAS.
You can update your coursework only ONCE.
PTCAS will send updated courses & GPAs to programs.
2
nd
Set of Transcripts
If accepted to a PT program, submit official transcripts directly to institution before you enroll.
PTCAS cannot forward your transcripts to a PT program for this purpose.
Canadian Courses
Enter any Canadian courses on application
Determine program requirements for Canadian transcripts
PTCAS will NOT…
verify Canadian courses
include Canadian courses in GPAs
hold for missing Canadian transcripts
Foreign Transcript Evaluations
IF REQUIRED BY THE PT PROGRAM
Arrange for course-by-course foreign transcript evaluation to be sent to PTCAS BEGIN EARLY! It may take 4-6 weeks for agency to complete evaluation PT program may specify a particular agency If received, PTCAS mails copy to your designated program(s) Foreign evaluations are NOT required for “Study-abroad”
Some PT programs require ORIGINAL foreign transcripts to be sent directly to the institution .
References
Send up to 4 references to PTCAS
Electronic references preferred
Reference requirements vary by program
PTCAS will NOT hold files for missing references
PT program may not accept late references
Login to check reference status
PT Observation Hours
Enter your PT experiences on the application
Programs may require that a PT verify your hours PT hour requirements vary by program
Not all PT programs require PT experience or a signed form
PTCAS will not determine if you met requirements for PT program
PTCAS will not hold for…
missing PT signatures
missing PT observation hours
Updating Your PT Observation Hours
After you e-submit, you can…
add new PT experiences
request new PT signatures
make edits to in-progress / planned PT hours
NOT make edits to completed PT hours
NOT make edits to hours verified by a PT on a paper form
PTCAS Essay
“Describe your decision making process in choosing physical therapy as a career choice versus other health care careers.
”
Custom Questions
If required, PTCAS will prompt to you to respond.
You cannot submit PTCAS application until complete.
Programs can only view responses to their own items.
2012-13 PTCAS Application Fees
$130 base fee to apply to one program $35 incremental fee for each additional program FEE WAIVER will continue to be available ($50K)
PTCAS Fee Waiver
Available for financially disadvantaged applicants
If approved, $130 base fee is waived
Pay $35 for each additional designation over one
U.S. citizens & permanent residents only
PTCAS fee waiver request form
Submit form and most recent tax return BEFORE you e submit your PTCAS application
Limited number of waivers available
Deadlines
•
APPLY EARLY
! • Deadlines expire at 11:59 pm
EASTERN
time • Many programs have a rolling admissions process • Program may not consider late applications or materials • FIRM Deadline - You can NOT apply after the deadline • SOFT Deadline - You can apply after the deadline, but program will only consider you if space is still available in class
2012-13 Deadlines
• • • • • • • • • • • • • • •
October 1 October 15 November 1 November 15 December 3 December 17 January 15 February 1 February 15 March 1 March 15 April 1
, 2013
April 15 May 1
, 2012 , 2012 , 2012 , 2012 , 2013 , 2013 , 2013 , 2013 , 2012 , 2012 , 2013 , 2013 , 2013
May 15
, 2013
Early Decision
Aug 15
– Early Decision Deadline for Applicants
Sep 25
– Deadline for Programs to Submit Decisions to PTCAS for ED Applicants Binding option for applicants Not all programs participate in Early Decision
If accepted
, applicant cannot apply to other PTCAS programs
If denied or moved to “general
” status, applicant can apply to other programs via PTCAS
Transcript Verification
Courses on application compared to U.S. transcripts
Transcript grading scheme verified
Staff corrects minor errors to course history
Application will be undelivered, if numerous errors
PTCAS GPA Calculation Rules
INCLUDED :
Repeated Courses
Failed Courses
Study Abroad EXCLUDED: Foreign Coursework AP/CLEP/IB Audit Deferred Inst/Dept Exam Incomplete Pass/Fail Withdrawn
PTCAS will email you when your GPAs are posted online
PTCAS GPAs
Overall Cumulative GPA Undergraduate Cumulative GPA Graduate GPA GPA for Each College / University Attended GPA by Academic Status
freshman, sophomore, junior, senior, graduate, & post-BS Combined Science and Math GPA Science GPA
(no math)
Upper-Division GPA Course Subject GPAs Core PT Prerequisite GPA
PTCAS Customer Support
Customer Service Hours: Monday - Friday (9:00 am – 5:00 pm EASTERN Time)
PTCAS P.O. Box 9112 Watertown, MA 02471 617-612-2040 [email protected]
Login to your PTCAS application frequently to check the real-time status of your application and materials
Stay in Touch!
Check your email daily for important messages You will receive a confirmation for every document received.
Login to your PTCAS application frequently to Check for missed messages from PTCAS staff Check on the status of your materials Respond immediately to any requests
Important Dates for 2012-13
Jul 2
Jul 15
Aug 2
Aug 15
Sep 27
Dec 12
Feb 15
2012-13 APPLICATION Opens Admissions Portal Opens
1 st Mailing
Early Decision Deadline for Applicants Decisions for ED Applicants Due to PTCAS Academic Update Opens Academic Update Closes
Follow These Steps FIRST
Review
instructions
and program requirements. Create a new PTCAS application
account
. Complete “
Colleges and Universities
” section.
transcript request form
for each institution.
Request
official transcripts
to be sent to PTCAS.
Enter college
courses.